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1.
CALL TO ORDER
Susanne Wolford, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Bobby Fox, Board Member, will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Deanna Ashby, Superintendent - COVID-19 Update
Victoria Riggs and Anna Wooley, Harshaw Trane - Present Service Renewal Agreement for the 2020-2021 School Year
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
FIRST DAY FOR STUDENTS
August 26, 2020 - Start date due to COVID-19
PROFESSIONAL DEVELOPMENT
August 11, 2020
August 12, 2020
August 13, 2020
August 17, 2020
FIRST DAY FOR STAFF
August 18, 2020 - Start date due to COVID-19
4.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
4.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of June 15, 2020, board meeting and the bills and salaries for the month of July 2020.
4.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of June 2020.
4.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #6098, Director of Secondary Education, CO, Maternity Leave beginning July 1, 2020.
2. Employee #7520, Maintenance Worker, CO, Family Medical Leave beginning July 1, 2020, not to exceed
twelve (12) weeks.
3. Employee #4514, Custodian, HES, non-paid Extended Disability Leave beginning July 1, 2020, not to
exceed the remainder of the school year.
4.D.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. James Denton, Architect, $12,487.85, BSMS Bus Training Center and Field House, to be paid from
BG19-300.
2. L.E. Gregg Associates, $19,057.80, Geotechnical Services for the new Hanson Elementary School, to be
paid from BG20-129.
3. Sherman Carter Barnhart Architects, $77,732.82, Design Development for the new Hanson Elementary
School, to be paid from BG20-129.
4.E.
Approval of School Activity Fundraiser(s) -
Pending Status of COVID-19 at the Start Date of Fundraiser
It is recommended the Board approve the following activity fundraiser(s).
1. EES, PTA, Paragon Sales, Proceeds will be used for student rewards, attendance incentives and classroom
support.
2. EES, PTA, T-Shirt Sales, Proceeds will be used for student rewards, attendance incentives and classroom
support.
3. EES, Academic Team, Bookstore Sales, Proceeds will be used to purchase items for the Academic Team.
4. EES, Library, Fall/Spring Book Fair, Proceeds will be used to purchase items for the library program.
5. GES, PTA, T-Shirt Sales, Proceeds will be used for school-wide needs.
6. GES, PTA, Fall Festival, Proceeds will be used for school-wide needs.
7. GES, PTA, The Elf Factory - Sale of items, Proceeds will be used for school-wide needs.
8. GES, PTA, Daddy/Daughter Dance, Proceeds will be used for school-wide needs.
9. GES, PTA, Shamrock Shake - Community 5K, Entry Fee and T-shirt sales, Proceeds will be used for
school-wide needs.
10. GES, PTA, End of School Bash, Ticket Sales and Concessions, Proceeds will be used for school-wide
needs.
11. GES, PTA, Haunted Hills 5K, Community 5K, Entry fee and Ticket Sales. Proceeds will be used for
school-wide needs.
12. GES, PTA, Mom and Me Dance, Ticket Sales and Concessions, Proceeds will be used for
school-wide needs.
4.F.
Approval for Schools to Apply for Grant(s)
It is recommend the Board approve for schools to apply for the following grant(s).
1. District-wide, DonorsChoose, $1,000, to be used for the needs of children in the classroom such as school
supplies, hygiene products, clothes, and books.
2. District-wide FRYSC, GENYOUth Grant, up to $3,000, to be used for meal distribution and delivery efforts
to get food to students during COVID-19.
3. GES, DonorsChoose, $50,000, to be used for playground equipment.
4. GES, KaBoom Playground Grant, up to $50,000, to be used for playground equipment.
5. GES, American Honda Foundation, $20,000 - $75,000, to be used for Chromebooks for students.
4.G.
Approval of Agreement with Webster County Board of Education for Physical Therapy Services for the 2020-2021 School Year
It is recommended the Board approve the Agreement with Webster County Board of Education for Physical Therapy services for the 2020-2021 school year.
4.H.
Approval of the Memorandum of Understanding with Muhlenberg County Board of Education for Visually Impaired Services for the 2020-2021 School Year
It is recommended the Board approve the Memorandum of Understanding with Muhlenberg County Board of Education for Visually Impaired services for the 2020-2021 school year.
4.I.
Approval to Declare Maintenance Vehicles as Surplus
It is recommended the Board approve to declare the following maintenance vehicles as surplus.
2000 Model
VIN # 1FTNF20L3YED15223
F250 XL Super Duty
Gold with Service Bed
Miles – 181429
2001 Model
VIN # 1FTNS24L31HB74888
Ford Van E-250
Miles 174923
4.J.
Approval to Advertise for Bids on Surplus Maintenance Vehicles
It is recommended the Board approve to advertise for bids on the following surplus maintenance vehicles.
2000 Model
VIN # 1FTNF20L3YED15223
F250 XL Super Duty
Gold with Service Bed
Miles – 181429
2001 Model
VIN # 1FTNS24L31HB74888
Ford Van E-250
Miles 174923
4.K.
Approval of BG4 for Grapevine Elementary Cooling Tower Project
It is recommended the Board approve the BG4 for the Grapevine Elementary cooling tower project, BG20-128.
4.L.
Approval of BG4 for Hopkins County Central Gym Roof Project
It is recommended the Board approve the BG4 for Hopkins County Central gym roof project, BG20-208.
4.M.
Approval of BG4 for Demo of Old Hopkins County Career and Technology Center
It is recommended the Board approve the BG4 for demo of the old Hopkins County Career and Technology Center located on Grapevine Road, Madisonville, KY, BG19-247.
4.N.
Approval of the Service Renewal Agreement with Harshaw Trane for the 2020-2021 School Year
It is recommended the Board approve the Service Renewal Agreement with Harshaw Trane for the 2020-2021 school year.
4.O.
Approval of the AIA Owner and Contractor Agreement with Downey Professional Construction
It is recommended the Board approve the AIA Owner and Contractor Agreement with Downey Professional Construction for the Bus Driver Training Center and BSMS Fieldhouse project BG19-300.
4.P.
Approval of the Revised BG1 for the Bus Driver Training Center and BSMS Fieldhouse Project
It is recommended the Board approve the BG1 for the Bus Driver Training Center and BSMS Fieldhouse Project BG19-300
4.Q.
Approval to Award Bid for Surplus Laser Engraver
It is recommended the Board award the bid of $1,000 to Michael Carlisle for the surplus Laser Engraver from Hopkins County Career and Technology Center.
4.R.
Approval of Tuition Agreement for Out of District Students for the 2020-2021 School Year
It is recommended the Board approve the Tuition Agreement for Out of District Students for the 2020-2021 School Year.
4.S.
Approval of the Organization Chart for the 2020-2021 School Year
It is recommended the Board approve the Organization Chart for the 2020-2021 school year.
4.T.
Approval of RICOH Copier Agreement for James Madison Middle School
It is recommended the Board approve the RICOH Copier Agreement for James Madison Middle School.
4.U.
Approval of RICOH Copier Agreement for Grapevine Elementary School
It is recommended the Board approve the RICOH Copier Agreement for Grapevine Elementary School.
4.V.
Approval to Create Classified Position of Maintenance Worker II
It is recommended the Board approve to create the Classified Position of Maintenance Worker II.
4.W.
Approval of COVID-19 Return to Marching Band Plan for the 2020-2021 School Year
It is recommended the Board approve the COVID-19 Return to Marching Band Plan for the 2020-2021 School Year.
4.X.
Approval of District Funding Assurances for the 2020-2021 School Year
It is recommended the Board approve the District Funding Assurances for the 2020-2021 school year.
5.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
5.A.
Personnel
The following personnel changes have been made by the Superintendent since June 15, 2020.
CERTIFIED EMPLOY
Leah Buchanan, SPED Teacher, JMMS, eff. 8-1-20
Katie Carner, Teacher, WHS, eff. 8-1-20
Elizabeth Dembkowski, Teacher, SHMS, eff. 8-1-20
Ryan Hargis, Teacher, JMMS, eff. 8-1-20
Amanda Morrow, SPED Teacher, PES, eff. 7-1-20
Jamie Slaton, Teacher, SES, eff. 8-1-20
CERTIFIED RESIGN
Janice Arndt, Sub. Teacher, eff. 7-13-20
Matthew Baker, Assistant Principal, HCCHS, eff. 6-30-20
Tracy Bean, Teacher, HCCHS, eff. 6-30-20
Kelly Bradley, Sub. Teacher, eff. 7-1-20
Emily Decobert, Sub. Teacher, eff. 7-6-20
Kevin Fritz, Teacher, HCCHS, eff. 6-30-20
Melissa Gobin, SPED Teacher, WHS, eff. 6-30-20
Jordan Harper, Itinerant Visual Performing Arts Teacher, EES, eff. 6-30-20
Carrie Jones, Teacher, BSMS, eff. 6-30-20
Andrea King, Teacher, BSMS, eff. 6-30-20
Traci Lutz, Curriculum Coordinator, BSMS, eff. 6-30-20
Larrie Moody, Teacher, HCCTC, eff. 6-30-20
Blake Nelson, Teacher, BSMS, eff. 6-30-20
Keri Rickard, Itinerant EBD CIA II, SHMS, eff. 7-1-20
CLASSIFIED EMPLOY
Elizabeth Cavanaugh, Itinerant FMD CIA II, SHMS, eff. 7-1-20
Traci Eddings, FMD CIA II, JMMS, eff. 7-1-20
Jennifer Harris, Personnel Specialist, CO, eff. 7-1-20
CLASSIFIED TRANSFER
Kaylie Adcock, Benefit Specialist, CO to Teacher, PES, eff. 8-1-20
Kenneth Ashby, Maintenance Utility Worker, CO to Custodian, WHS, eff. 7-1-20
Dylan Buchanan, Itinerant Transition Coach, HCCHS to Itinerant FMD CIA II, HCCHS, eff. 7-1-20
Sandra Ball, Title 1 CIA I, JSES to SOS CIA I, JSES, eff. 7-1-20
Falesha Crick, LBD CIA II, SES to Computer Lab CIA, SES, eff. 7-1-20
Michael Davis, Permanent Sub Custodian, MNHHS to Custodian, MNHHS, eff. 7-1-20
Kristi Francis, Itinerant LBD CIA, HES to Itinerant LBD CIA II, JMMS, eff. 7-1-20
Dawn Miller, Attendance Secretary, SES to Attendance Secretary, SHMS, eff. 7-1-20
David Walls, SOS CIA I, SES to Attendance Secretary, SES eff. 7-1-20
CLASSIFIED RESIGN
Kristi Francis, Itinerant FMD CIA II, HES, eff. 6-30-20
Vickie Preston, Preschool CIA I, SES, eff. 6-30-20
Lee Ann Smith, Custodian, SES, eff. 6-23-20
CLASSIFIED RESIGN FOR RETIREMENT
Bruce Sauer, Energy Systems Supervisor, CO, eff. 6-30-20
CLASSIFIED TERMINATED
Erin Hunter, Sub. Cook/Baker, eff. 7-1-20
COACH EMPLOY
Lisa Allen, Head Dance Coach, WHS, eff. 7-1-20
Taylor Cobb, Head Cheer Coach, JMMS, eff. 7-1-20
Whitney Coke, Head Dance Coach, MNHHS, eff. 6-23-20
Kelly Ford-Oliver, Summer Band Camp Instructor, HCCHS, eff. 6-23-20
Quentin Gordon, Head Football Coach, SHMS, eff. 7-1-20
Albert Jackson, Assistant Football Coach #4, HCCHS, eff. 7-1-20
Jacob Menser, Head Boys Basketball Coach, WHS, eff. 7-1-20
Jacob Menser, Assistant Softball Coach #3, HCCHS, eff. 7-1-20
Nancy Oldham, Volunteer Girls Assistant Basketball Coach, HCCHS, eff. 6-23-20
COACH TRANSFER
Phillip Cotton, Head Girls 6th Grade Basketball Coach, SHMS to Head Girls Basketball Coach, HCCHS,
eff. 7-1-20
Cindy Fliehman, Assistant Girls Volleyball Coach #2, MNHHS to Head Girls Volleyball Coach, MNHHS,
eff. 7-1-20
Dave Starks, Volunteer Girls Soccer Coach, HCCHS to Assistant Girls Soccer Coach #1, HCCHS, eff. 7-4-20
COACH RESIGN
JoBeth Appleby, Head Archery Coach, HCCHS, eff. 6-30-20
Brad Kelly, Volunteer Football Assistant Coach, JMMS, eff. 6-30-20
Blake Nelson, Boys Basketball Assistant Coach, BSMS, eff. 6-30-20
Blake Nelson, Head Boys Golf Coach, HCCHS, eff. 6-30-20
Jericho Vannoy, Assistant Archery Coach, HCCHS, eff. 6-30-20
5.B.
Facilities
5.B.1.
Approval to Make Offer on Property for New Hanson Elementary School
It is recommended the Board approve to make an offer of $30,000 (appraised value) for the surveyed parcel property owned by Betty Slaton for the new Hanson Elementary School.
Approval to make anoffer of $30,000 (appraised value) for the surveyed parcel property owned by Betty Slaton for the new Hanson Elementary School,
5.C.
Any Other Old/or New Business
5.C.1.
Review of 09.31 AP.1 Athletics Program Procedures
It is recommended the Board review 09.31 AP.1 Athletics Program Procedures.
6.
BOARD CALENDAR
Review Board Meeting Dates
Monday, August 3, 2020, HCBOE Virtual Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, August 17, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, September 21, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, October 12, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 2, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 16, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 14, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
7.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on August 3, 2020.
Motion to adjourn until the next scheduled meeting on August 3, 2020,
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