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1.
CALL TO ORDER
Susanne Wolford, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Amy Smith, Assistant Superintendent, will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Deanna Ashby, Superintendent - COVID-19 Report
Marty Cline, Assistant Superintendent, and Lori Harrison, Communication Specialist - Strategic Plan - Studer Scorecard Results
Andy Belcher, Director of Assessment, and Marci Cox, Director of Child Nutrition - Strategic Plan - Studer Scorecard Results
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
CENTRAL OFFICE CLOSED
July 3, 2020
4.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
4.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of June 1, 2020, board meeting and the bills and salaries for the month of June 2020.
4.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of May 2020.
4.C.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Sherman Carter Barnhart Architects, $155,465.64, Construction Documents for the new Hanson
Elementary School, to be paid from BG20-129.
2. Hamby Construction, $1,600.00, Demo of old HCCTC building located on Grapevine Road, to be paid from
BG19-247.
4.D.
Approval for Schools to Apply for Grant(s)
It is recommended the Board approve the schools to apply for the following grant(s).
1. PES, Farm Bureau Ag Literacy Grant, 5th Grade "Full of Beans" Book Project, to be used to purchase STEM
kits and hardback books.
4.E.
Approval of BG-2 for the New Hanson Elementary School BG20-129.
It is recommended the Board approve the BG-2 for the new Hanson Elementary School BG20-129.
4.F.
Approval of BG-3 for the New Hanson Elementary School BG20-129.
It is recommended the Board approve the BG-3 for the new Hanson Elementary School BG20-129.
4.G.
Approval of Additional Services with Ronald Johnson and Associates for New Hanson Elementary School
It is recommended the Board approve additional services from Ronald Johnson and Associates for surveying of the newly acquired site areas for the new Hanson Elementary School in the amount of $3,000 for BG20-129.
4.H.
Approval to Award Bid for Forklift
It is recommended the Board approve to award Bid #1 for the 2015 Heli forklift in the amount of $17,500 from Vandco Equipment.
4.I.
Approval to Award Bid for Two Cargo Vans
It is recommended the Board approve to award Bid #2 for the purchase of two (2) new 2019 Chevrolet 2500 Express cargo work vans in the amount of $57,118 from Pogue Chevrolet.
4.J.
Approval to Advertise for Bids on Epilog Laser Engraver
It is recommended the Board approve to advertise for bids on the Epilog laser engraver from Hopkins County Career and Technology Center that was declared surplus on June 1, 2020.
4.K.
Approval to Award Bid for Contracting Services on Bus Driver Training Center and BSMS Fieldhouse Project
It is recommended the Board approve to award the bid in the amount of $529,500 to Downey Professional Construction for contracting services on the Bus Driver Training Center and BSMS Fieldhouse project BG19-300.
4.L.
Approval of COVID-19 Return to Athletics and Activities Plan
It is recommended the Board approve the updated COVID-19 Return to Athletics and Activities Plan.
4.M.
Approval of Charter Bus Companies for School Trips for the 2020-2021 School Year
It is recommended the Board approve the Charter Bus Companies for school trips for the 2020-2021 School year.
4.N.
Approval of Amended 2020-2021 School Calendar
It is recommended the Board approve the 2020-2021 amended school calendar as presented.
4.O.
Approval of the Depository Bond for Public School Funds for 2020-2021
It is recommended the Board approve the Depository Bond for public school funds for 2020-2021.
4.P.
Approval of the 2020-2021 Surety Bond Renewals
It is recommended the Board approve the 2020-2021 Surety Bond renewals.
4.Q.
Approval of the 2019-2020 SBDM Carryover Funds Request
It is recommended the Board approve the 2019-2020 SBDM Carryover Funds Request.
4.R.
Approval of the 2020-2021 Student School Fees
It is recommended the Board approve the 2020-2021 student school fees as presented.
4.S.
Approval of the Amended 2019-2020 Graduation Dates
Hopkins County Schools Academy - August 9, 2020 at 5:00 pm - BSMS Auditorium
Hopkins County Central High School - July 31, 2020 at 7:00 pm
Madisonville North Hopkins High School - August 1, 2020 at 3:00 pm
4.T.
Approval of the Certified and Classified Staffing Report for the 2020-2021 School Year
It is recommended the Board approve the Certified and Classified Staffing Report for the 2020-2021 school year.
4.U.
Approval of Memorandum of Agreement with Audubon Area Head Start for Meal Services
It is recommended the Board approve the Memorandum of Agreement with Audubon Area Head Start for meal services to all Head Start/Preschool Children.
4.V.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. HCCHS, Band, Reclamation Acres Farmers Market, proceeds will be used for the band program.
2. HCCHS, Band, Campfire Roasters Coffee, proceeds will be used for the band program.
5.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
5.A.
Personnel
The following personnel changes have been made by the Superintendent since June 1, 2020.
CLASSIFIED EMPLOY
Amy Classem, Custodian, JSES, eff. 6-1-20
CLASSIFIED RESIGN
Matthew Wedge, Custodian, WHS, eff. 5-29-20
COACH TRANSFER
Andrea Ziegler, Head Archery Coach, BSMS to Volunteer Archery Assistant Coach, BSMS, eff. 7-1-20
5.B.
Any Other Old/or New Business
5.B.1.
Second Reading and Approval of Attendance Policy
It is recommended the Board hold a second reading and approve the Attendance Policy 09.123 as presented.
Second reading and approval of Attendance Policy 09.123,
5.B.2.
Second Reading and Approval of Policy Updates
It is recommended the Board hold a second reading and approve the following policy updates as presented.
Policy 01.83 In-Service Training
Policy 02.31 School Resource Officers (SROs)
Policy 03.11 Hiring (Certified)
Policy 03.121 Salaries (Certified)
Policy 03.131 Assignment (Certified)
Policy 03.19 Professional Development (Certified)
Policy 03.21 Hiring (Classified)
Policy 03.231 Assignment (Classified)
Policy 03.27 Discipline, Suspension and Dismissal of Classified Employees
Policy 03.29 Staff Development (Classified)
Policy 03.4 Substitute Teachers
Policy 04.1 Budget Planning and Adoption
Policy 04.312 School Activity Funds
Policy 05.4 Safety
Policy 05.48 Weapons
Policy 06.221 Bus Drivers' Use of Tobacco and Other Substances
Policy 08.1312 Home/Hospital Instruction
Policy 08.4 Adult/Community Education
Policy 09.12 Admissions and Attendance
Policy 09.1223 Persons Over Compulsory Attendance Age
Policy 09.126 Students of Military Families
Policy 09.15 Student Fees
Policy 09.22 Student Health and Safety
Policy 09.2211 Employee Reports of Criminal Activity
Policy 09.227 Child Abuse
Policy 09.33 Fund-Raising Activities
Second reading and approval of Policy updates,
6.
BOARD CALENDAR
Review Board Meeting Dates
Monday, July 20, 2020, HCBOE Board Meeting, Hopkins County Career and Technology Center, 5:30 p.m.
Monday, August 3, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, August 17, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, September 21, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, October 12, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 2, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 16, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 14, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
7.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on July 20, 2020.
After a short break, the Board will move into a work session. No action will be taken.
Motion to adjourn until the next scheduled meeting on
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