Susanne Wolford, Chairman, will call the meeting to order.

Susanne Wolford, Board Chairman, will lead the pledge to the flag.

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Approval of the agenda as outlined

Deanna Ashby, Superintendent - COVID Report

CENTRAL OFFICE CLOSED
July 3, 2020

SUMMER SCHOOL  
Completed Remotely on Odysseyware
HCCHS - June 1, 2020 - June 4, 2020
MNHHS - June 1, 2020 - June 4, 2020

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Approval of the listed consent items

It is recommended the Board approve the minutes of May 18, 2020, board meeting and the bills and salaries for the month of June 2020.

It is recommended the Board approve the schools to apply for the following grant (s).

1.  District-wide Food Service, Action for Healthy Kids, up to $2,000, to be used for additional equipment to
     create grab-and-go curbside meal pickups.

It is recommended the Board approve the BG2 for Hopkins County Central High School Roof Repair BG20-208.

• BG2 UNSIGNED

It is recommended the Board approve the BG3 for Hopkins County Central High School Roof Repair BG20-208.

• BG3 UNSIGNED

It is recommended the Board approve the contract with Hopkins County Health Department for School Nurses for the 2020-2021 School Year.

• Health Department Contract

It is recommended the Board approve the following amended 2019-2020 Graduation dates (due to COVID-19).

Hopkins County Schools Academy - August 9, 2020
Hopkins County Central High School - August 10, 2020
Madisonville North Hopkins High School - August 11, 2020

It is recommended the Board approve to accept the Hold Harmless Agreement with Berry Plastics for Donation of Face Shields.

• Berry Hold Harmless Agreement Form (updated) (2)

It is recommended the Board approve to accept the quote for Insurance from EMC for $623,232, provided by Riddle Insurance.

• Insurance Quotes for 2020-2021

It is recommended the Board approve to declare the Epilog Laser Engraver at the Hopkins County Career and Technology Center as surplus.

Brand: Epilog
Model: 8000 Laser System 
Serial Number: 8030-0975971812R
Date of Manufacture: November 2009

The following personnel changes have been made by the Superintendent since May 20, 2020.

CLASSIFIED RESIGN
Ann Starks, Custodian, MNHHS, eff. 5-19-20

CLASSIFIED RESIGN FOR RETIREMENT
Janet Nichols, Family Resource Coordinator, EES, eff. 10-30-20 (rescinded date from 6-30-20)

It is recommended the Board complete a first reading of two (2) additional school calendars for the 2020-2021 school year due to COVID-19.

• Draft Calendars
• 2020-2021 August 26 VARIABLE.xlsx updated 5.20.20
• 2020-2021 VARIABLE After Labor Day--updated 5.20.20

It is recommended the Board hold a first reading of Attendance Policy 09.123 as presented.

• M09.123

It is recommended the Board review Procedure 09.123 AP.21 Attendance Forms.
(No Action Required)

• Y09.123 AP.21

It is recommended the Board hold the first reading of the following policy updates as presented.

Policy 01.83 In-Service Training
Policy 02.31 School Resource Officers (SROs)
Policy 03.11 Hiring (Certified)
Policy 03.121 Salaries (Certified)
Policy 03.131 Assignment (Certified)
Policy 03.19 Professional Development (Certified)
Policy 03.21 Hiring (Classified)
Policy 03.231 Assignment (Classified)
Policy 03.27 Discipline, Suspension and Dismissal of Classified Employees
Policy 03.29 Staff Development (Classified)
Policy 03.4 Substitute Teachers
Policy 04.1 Budget Planning and Adoption
Policy 04.312 School Activity Funds
Policy 05.4 Safety
Policy 05.48 Weapons
Policy 06.221 Bus Drivers' Use of Tobacco and Other Substances
Policy 08.1312 Home/Hospital Instruction
Policy 08.4 Adult/Community Education
Policy 09.12 Admissions and Attendance
Policy 09.1223 Persons Over Compulsory Attendance Age
Policy 09.126 Students of Military Families
Policy 09.15 Student Fees
Policy 09.22 Student Health and Safety
Policy 09.2211 Employee Reports of Criminal Activity 
Policy 09.227 Child Abuse
Policy 09.33 Fund-Raising Activities

• H12_Pol

It is recommended the Board review the Procedure updates for the 2020 - 2021 school year as presented.
(No Action Required)

Procedure 01.3 AP.2 Board Vacancy Forms
Procedure 01.3 AP.21 Application for Board Vacancy
Procedure 03.121 AP.22 Personnel Documents
Procedure 03.19 AP.23 District Training Requirements
Procedure 03.21 AP.254 Driving Record Violations and Personnel Actions
Procedure 03.221 AP.22 Personnel Documents
Procedure 06.221 AP.2 Drug and Alcohol Testing Notification and General Consent
Procedure 09.14 AP.232 Release of Records to State Child Welfare Agency
Procedure 09.227 AP.1 Child Abuse/Neglect/Dependency
Procedure 09.425 AP.22 Assault and Threats of Violence-Notice of Penalties and Provisions

• H12_AP

Discussion concerning when fundraisers can begin.

It was moved by ______, second by ______, that the Board move into CLOSED SESSION per KRS 61.810, which meets the requirement for holding Closed Session and the exceptions to Open Meetings according to KRS 156.557, subsection (6) Superintendent Evaluation and Personnel.

Approval to enter into CLOSED SESSION per KRS 61.810, which meets the requirement for holding Closed Session and the exceptions to Open Meetings according to KRS 156.557, subsection (6) Superintendent Evaluation and Personnel,

It was moved by ______, second by ______, that the Board return to OPEN SESSION.

Motion to return to OPEN SESSION

Review Board Meeting Dates

Monday, June 15, 2020, HCBOE Board Meeting, Hopkins County Career and Technology Center, 5:30 pm

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on June 15, 2020. 

Motion to adjourn until the next scheduled meeting on June 15, 2020,