Hopkins County
May 04, 2020 5:30 PM
Hopkins County Regular Virtual Board Meeting
1. CALL TO ORDER
Rationale

Susanne Wolford, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Amy Smith, Assistant Superintendent, will lead the pledge to the flag.

1.B. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Deanna Ashby, Superintendent - COVID 19 Report and 2020 Senior Class Activities

Andrew Owens, Sherman Carter Barnhart Architects - Update on New Hanson Elementary School Project

Drew Taylor, Chief Information Officer -  Strategic Plan - Studer Scorecard Results 

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

LAST DAY FOR STUDENTS
May 8, 2020

CLOSING DAY FOR TEACHERS
May 18, 2020

CENTRAL OFFICE CLOSED
May 25, 2020 , Memorial Day

4. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

4.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of April 20, 2020, board meeting and Special Called Board Meeting on April 22, 2020, and the bills and salaries for the month of May 2020.

Attachments
4.B. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

Jacqueline Ostrander, CIA, BSMS, return from Extended Disability Leave beginning April 13, 2020.

4.C. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.  Ronald Johnson & Associates, $1,747.26, Engineer service on roof repair at HCCHS, to be paid from
     BG20-208.
2.  Preferred Construction Services, $96,900.00, repair on roof repair at HCCHS, to be paid from BG20-208.

4.D. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.  SHMS, sale of old football jerseys, 1 jersey for $40 and 2 jerseys for $75, proceeds will be used to help
     purchase new football jerseys.  

4.E. Approval for Schools to Apply for Grant(s)
Rationale

It is recommended the Board approve for schools to apply for the following grant(s).

1.  HCCHS, Kentucky Education Support Professionals Association FRYSC Grant, $500, to be used for student
     focused activity. 
2.  District, Tyson Foods Community Foods Grant, up to $20,000, to be used for the Backpack Blessings
     Program.
3.  District-wide, Walmart Community Grant, up to $5,000, to be used for the Backpack Blessings Program.
4.  District-wide, 2020 Hopkins County Education Foundation Mini-Grants, up to $1,000, to be used for
     instructional needs, field trips, technology, and classroom furniture for flexible seating.

4.F. Approval of Letter of Commitment with Kentucky Kids on the Block
Rationale

It is recommended the Board approve to submit a Letter of Commitment with Kentucky Kids on the Block to apply with Owensboro Health for a grant for free programs in the county.

4.G. Approval of the Hopkins County Day Treatment Renewal Application for the 2021-2022 School Year
Rationale

It is recommended the Board approve the Hopkins County Day Treatment Renewal Application for the 2021-2022 School Year.

Attachments
4.H. Approval of the Family Resource Youth Service Center Budget for the 2020-2021 School Year
Rationale

It is recommended the Board approve the Family Resource Youth Service Center (FRYSC) budget for the 2020-2021 school year.

Attachments
4.I. Approval of Request for a Waiver of Full-Time Family Resource Youth Service Center Coordinators
Rationale

It is recommended the Board approve the request for a Waiver of Full-Time Family Resource Youth Service Center Coordinators from 240 contract days to 220 contract days.

Attachments
4.J. Approval for all Schools to Participate in the Community Eligibility Provision (CEP) for the 2020-2021 School Year
Rationale

It is recommended the Board approve for all Schools to participate in the Community Eligibility Provision (CEP) for the 2020-2021 School Year.  Participation will allow all students to receive meals at no cost to households.

Attachments
5. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
5.A. Facilities
5.A.1. Petition of Board of Education for a Waiver of Kentucky Department of Education Geotechnical Report Requirements Relative to the New Bus Driver Training Center and Browning Springs Middle School Fieldhouse Project, BG19-300
Rationale

It is recommended the Board approve the filing of the attached petition for a waiver from the Kentucky Department of Education regulations for additional geotechnical reports relative to the new Bus Driver Training Center and Browning Springs Middle School Fieldhouse project which is BG19-300.  The Board requests the Chairperson file the petition for waiver for good cause in accordance with 702 KAR 4:170 and KRS 156.160 based on the recommendation of the Engineering Firm and Architectural Firm associated with this project.

Attachments
Recommended Motion

Approval of the Board to file the attached petition for a waiver from the Kentucky Department of Education regulations for additional geotechnical reports relative to the new Bus Driver Training Center and Browning Springs Middle School Fieldhouse project which is BG19-300. The Board requests the Chairperson file the petition for waiver for good cause in accordance with 702 KAR 4:170 and KRS 156.160 based on the recommendation of the Engineering Firm and Architectural Firm associated with this project,

5.A.2. Approval to Award Bid for Geotechnical Investigation for the New Hanson Elementary School
Rationale

It is recommended the Board approve to award the bid of $19,075 for geotechnical investigation for the new Hanson Elementary School BG20-129 to LE Gregg Associates.

Attachments
Recommended Motion

Approval to award the bid of $19,075 for geotechnical investigation for the new Hanson Elementary School BG20-129 to LE Gregg Associate,

5.A.3. Approval to Award Bid for Material Testing and Special Inspections for the New Hanson Elementary School
Rationale

It is recommended the Board approve to award the bid of $76,405 for material testing and special inspections for the new Hanson Elementary School BG20-129 to LE Gregg Associates.

Attachments
Recommended Motion

Approval to award the bid of $76,405 for material testing and special inspections for the new Hanson Elementary School BG20-129 to LE Gregg Associates,

5.B. Personnel
Rationale

The following personnel changes have been made by the Superintendent since April 20, 2020.

CERTIFIED RESIGN
Linda Niswonger, Teacher, HCCHS, eff. 6-30-20
Heather Smith, Teacher, WHS, eff. 6-30-20

CERTIFIED RESIGN FOR RETIREMENT
Julie Coursey, Teacher, EES, eff. 6-30-20
Sandra Morgan, Teacher, PES, eff. 6-30-20
Millie Seiber, Principal, SES, eff. 6-30-20
Dewan Smith, Media Librarian, EES, eff. 6-30-20


CLASSIFIED RESIGN

Miranda Cribbs, Cook/Baker, JSES, eff. 6-30-20

CLASSIFIED RESIGN FOR RETIREMENT
Patricia Clark, CIA II, JMMS, eff. 6-30-20
Sylvia McNary, CIA I, MNHHS, eff. 6-30-20

COACH RESIGN
Nancy Oldham, Head Girls Basketball Coach, HCCHS, eff. 3-30-20

6. BOARD CALENDAR
Rationale

Review Board Meeting Dates

Monday, May 18, 2020, HCBOE Board Meeting, Virtual Meeting, 5:30 pm. 
Monday, June 1, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 15, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.


7. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on May 18, 2020.

Recommended Motion

Motion to adjourn until the next scheduled meeting on