Hopkins County
March 16, 2020 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
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Susanne Wolford, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Bobby Fox, Board Member, will lead the pledge to the flag.

1.B. Community Input
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If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Dr. Deanna D. Ashby, Superintendent – Update on COVID19 and Hopkins County Schools Pandemic Response Plan

Christian Klaas, Director of Secondary Instruction - Strategic Plan - Studer Scorecard Results for Secondary Instruction

Tonia Griffey, Director of Special Education - Strategic Plan - Studer Scorecard Results for Special Education 

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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NO SCHOOL 
April 6-10, 2020, Spring Break

CENTRAL OFFICE CLOSED
April 10, 2020, Spring Break

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of March 3, 2020, board meeting and Special Called Board Meeting on March 14, 2020, and the bills and salaries for the month of April 2020.

Attachments
5.B. Approval of Treasurer's Report
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It is recommended the Board approve the Treasurer's report for the month of February 2020.

Attachments
5.C. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.

1.  Angela Crawford, Teacher, GES, Intermittent Family Medical Leave beginning February 24, 2020, not to
     exceed sixty (60) days.
2.  Michael Davenport, Teacher, WHS, non-paid Extended Disability Leave beginning March 30, 2020, not to
     exceed the remainder of the school year.
3.  Amanda Gamblin, Teacher, WHS, non-paid Extended Disability Leave beginning February 20, 2020, not to
     exceed the remainder of the school year.
4.  Sarah Kenady, Teacher, MNHHS, return from Family Medical Leave beginning March 2, 2020.
5.  Brandon McKinley, Teacher, SHMS, Military leave for February 24-26, 2020 and February 28, 2020. 
6.  Brandon McKinley, Teacher, SHMS, non-paid Military Leave beginning April 14-May 6, 2020.

5.D. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.  HES, 3rd grade, Education Day with the Otters, Evansville, IN, May 13, 2020. Travel by school bus.
2.  HES, 4th grade, Education Day with the Otters, Evansville, IN, May 13, 2020. Travel by school bus.
3.  HCCHS, JROTC, Drill Competition, Gallatin, TN, April 4, 2020. Travel by school vehicle.
4.  MNHHS, Winter Guard, Championship Tournaments, Highland Heights, KY, March 27-28, 2020. Travel by
     school bus.
5.  MNHHS, Softball, Tournament, Georgetown, KY, April 17-18, 2020. Travel by school bus.
6.  MNHHS, Boys Basketball, State Tournament, Lexington, KY, March 17-22, 2020. Travel by school bus. 
7.  WHS, 8th grade, Mesker Park Zoo, Evansville, IN, Learn about animals, their habitats and mannerisms,
     April 23, 2020. Travel by school bus.

5.E. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).

1.  Aladdin Electric, Inc., $4,500.00, Grapevine Cooling Tower, to be paid from BG20-128.
2.  James Denton, Architect, $2,908.62, BSMS Bus Training Center and Field House, to be paid from
     BG19-300.
3.  Hagerman Plumbing & Heating, $17,910.00, Grapevine Cooling Tower, to be paid from BG20-128.

5.F. Approval for Schools to Apply for Grant(s)
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It is recommended the Board approve for schools to apply for the following grant(s).

1.  PES, Pets in the Classroom Contest, Prizes per classroom range from $250-$1,000, to be used for class
     pet supplies and educational supplies.
2.  SHMS, St. Louis Community Foundation, $2,500, to be used for SHMS Band to purchase instruments,
     repairs, music and supplies.

5.G. Approval of School Activity Fundraiser(s)
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It is recommended the Board approve the following activity fundraiser(s).

1.  EES, Paid Dress-up Days for students, proceeds will be used for Impact Mentoring.
2.  JSES, March Madness Gives Back, proceeds will be given to the Christian Food Bank.
3.  JSES, Book Fair, Mug Raffle, proceeds will be used to purchase books for library.
4.  WBES, PTO, Discount Card Sales, proceeds will be used to purchase testing t-shirts.

5.H. Approval of the 2020-2021 Code of Conduct for Elementary, Middle and High School
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It is recommended the Board approve the 2020-2021 Code of Conduct for Elementary, Middle and High School.

Attachments
5.I. Approval to Request School Emergency Day Waiver for Earlington Elementary School
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It is recommended the Board approve to request a School Emergency Day Waiver from the Commissioner's Office for Earlington Elementary School on March 2-3, 2020.  This request is being made due to a water main break. 

5.J. Approval of AIA Owner and Contractor Agreement with Hagerman Plumbing & Heating
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It it recommended the Board approve the AIA Owner and Contractor Agreement with Hagerman Plumbing & Heating for the Grapevine Elementary Cooling Tower Project BG20-128.

Attachments
5.K. Approval of AIA Owner and Architect Agreement with Sherman Carter Barnhart Architects
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It is recommended the Board approve the AIA Owner and Architect Agreement with Sherman Carter Barnhart Architects for new Hanson Elementary School BG20-129.

Attachments
5.L. Approval of Site Summary, Project Manual, and Contract Documents with James E. Denton, Architect, PLC for the BSMS Training Center/Field House
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It is recommended the Board approve the Site Summary, Project Manual, and Contract Documents with James E. Denton, Architect, PLC for the BSMS Training Center/Field House BG19-300.

Attachments
5.M. Approval of the Plans and Construction Documents for the BSMS Bus Training Center/Field House
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It is recommended the Board approve the Plans and Construction Documents for the BSMS Bus Training Center/Field House BG19-300.

Attachments
5.N. Approval to Award Bid for Surveying Services for the New Hanson Elementary School
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It is recommended the Board approve to award the bid of $4,950.00 for surveying services of the new Hanson Elementary School project to Ronald Johnson and Associates, P.S.C.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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The following personnel changes have been made by the Superintendent since March 3, 2020.

CERTIFIED EMPLOY

Bailey Fletcher, Sub. Teacher, eff. 2-28-20
Rebecca Howard, Sub. Teacher, eff. 2-28-20
Rayven Grant, Sub. Teacher, eff. 2-28-20
Tanya Milam, Sub. Teacher, eff. 3-2-20

CLASSIFIED EMPLOY
Stacey Harvey, Sub. Bus Monitor, eff. 3-6-20
Megan Rice, Sub. Bus Monitor, eff. 3-4-20
Traci Spivey, Bus Driver Trainee, eff. 2-28-20

CLASSIFIED TRANSFER
Kiwania Dunlap, Sub. Cook/Baker to Cook/Baker, HCCHS, eff. 3-6-20
Jennifer Johnson, Back-up Bus Monitor to Back-up Bus Driver, eff. 3-9-20
LynnAnn Rodgers, Sub. CIA to Itinerant KERA Preschool CIA, SES, eff. 3-2-20
Traci Spivey, Bus Driver Trainee to Sub. Bus Driver, eff. 3-3-20
Felicia Willett, Cook/Baker, BSMS to Cook/Baker, HCCHS, eff. 3-16-20

CLASSIFIED RESIGN
Courtney Campbell, Itinerant FMD CIA II, eff. 3-13-20
Jennifer Ferguson, Custodian, JMMS, eff. 3-4-20

CLASSIFIED RESIGN FOR RETIREMENT
Sandra Hill, SOS CIA I, GES, eff. 6-30-20
Towana Lyles, Sub. Bus Monitor, eff. 2-27-20

COACH EMPLOY
Jeremy Blanford, Volunteer Baseball Assistant Coach, MNHHS, eff. 3-6-20

6.B. Any Other Old/or New Business
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6.B.1. Review of Procedure 06.34 AP.2 Bus Referral Form
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It is recommended the Board review Procedure 06.34 AP.2 Bus Referral Form.

Attachments
7. BOARD CALENDAR
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Review Board Meeting Dates
Monday, April 20, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, May 4, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, May 18, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 1, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 15, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.

8. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on April 20, 2020.


After a short break, the Board will move into a work session.  No action will be taken.

Recommended Motion

Motion to adjourn until the next scheduled meeting on