Hopkins County
February 18, 2020 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

Susanne Wolford, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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John Osborne, Vice Chairman, will lead the pledge to the flag.

1.B. Community Input
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If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Dr. Deanna Ashby, Superintendent, and Susanne Wolford, Board Chairman - Present #LionChaser/#GiantSlayer Awards to Amy Belcher, Teacher at JMMS, and Staff at EES.

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

NO SCHOOL 
April 6-10, 2020, Spring Break

CENTRAL OFFICE CLOSED
April 10, 2020, Spring Break

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of January 13, 2020, and February 17, 2020, board meeting and the bills and salaries for the month of February 2020.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of January 2020.

Attachments
5.C. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.  Cheryl Hamby, Cook/Baker, WBES, non-paid Extended Disability Leave beginning January 30, 2020, not to
     exceed the remainder of the school year.
2.  Carol Huddleston, Custodian, HCCHS, return from non-paid Extended Disability Leave beginning
     February 5, 2020.
3.  Sara Kenady, Teacher, MNHHS, Family Medical Leave beginning January 7, 2020, not to exceed twelve
     (12) weeks.
4.  Eugenia Madison, Bus Driver, return from Extended Disability Leave beginning December 2, 2019.
5.  Brandon McKinley, Teacher, JMMS, Military Leave for January 24, 2020 and January 31, 2020.
6.  Jacqueline Ostrander, CIA, BSMS, requests non-paid Extended Disability Leave beginning February 18,
     2020, not to exceed the remainder of the school year.
7.  Michelle Stanley, Custodian, EES, return from Family Medical Leave beginning January 21, 2020.
8.  Sarah Vincent, Teacher, SHMS, return from Family Medical Leave beginning January 21, 2020.

5.D. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.   BSMS, JMMS, SHMS, WHS, Academic Team, Governor's Cup State Competition, March 14-16, 2020. 
      Travel by Board Vehicle. 
2.   JMMS, Dance Team, State Competition, Frankfort, KY, February 28-March 1, 2020.  Travel by school
      bus.
3.   MNHHS, Swim Team, State Competition, Lexington, KY, February 20-22, 2020.  Travel by school
      vehicles.
4.   MNHHS, FFA, Event for FFA, Evansville, IN, February 21, 2020.  Travel by school bus.
5.   MNHHS, Beta Club, Leadership Conference, Evansville, IN, March 13, 2020.  Travel by school vehicle.
6.   MNHHS, Academic Team, Competition, Louisville, KY, March 14-16, 2020.  Travel by school vehicle.
7.   MNHHS, African American Studies, Civil Rights Museum, Memphis, TN, March 27, 2020.  Travel by 
      approved charter bus.
8.   MNHHS, Softball, Big M Chevrolet Classic, Elizabethtown, KY, April 17-18, 2020.  Travel by school bus.
9.   MNHHS, Senior CTE Students, Educational Enhancement, Santa Claus, IN, May 8, 2020.  Travel by 
      school bus and school vehicles.
10. SHMS, Dance Team, State Competition, Frankfort, KY, February 28 -March 1, 2020.  Travel by school
      bus.

5.E. Approval of KETS Payment of Invoice(s)
Rationale

It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).

1.  Encore Technologies, $3,848.00, PowerEdge security camera server
2.  Alliant Integrators, Inc., $3,000.00, Video Insight Enterprise Server Software for security cameras.

5.F. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.   Hamby Construction, Inc., $14,400.00, Demo of old HCCTC located on Grapevine Road, to be paid
      from BG19-247.
2.   Ronald Johnson & Associates, $135.00, Demo Plan for old HCCTC located on Grapevine Road, to be
      paid from BG19-247.
3.   Ronald Johnson & Associates, $544.50, Demo Plan for old HCCTC located on Grapevine Road, to be
      paid from BG19-247
4.   Ronald Johnson & Associates, $270.00, Engineer Service, Tennis Court at MNHHS, to be paid from 
      BG19-243.
5.   Scotty's Contracting, $34,413.63, MNHHS Tennis Court, to be paid from BG19-243.
6.   Groves Construction, $365.70, Crane Service for Cooling Tower at GES, to be paid from BG20-128.
7.   Sky Engineering, $5,700.00, Engineering work for Cooling Tower at GES, to be paid from BG20-128.
8.   Hopkins County Joint Planning Commission, $257.50, Permit for Cooling Tower at EES, to be paid from
      BG19-178.
9.   Hopkins County Joint Planning Commission, $393.75, Permit for Cooling Tower at Southside, to be
      paid BG19-093.
10. City of Madisonville, $760.00, Permit for Cooling Tower at Jesse Stuart, to be paid from BG19-093.
11. James Denton, Architect, $5,439.98, Architectural Design for BSMS Driver Training Center/Fieldhouse,
      to be paid from BG19-300.

5.G. Approval for Schools to Apply for Grant(s)
Rationale

It is recommended the Board approve for schools to apply for the following grant(s).

1.  District-Wide, Walmart Community Grant, up to $5,000, to be used for teacher supplies for the 2020-
     2021 school year.
2.  BSMS, Toshiba America Foundation Grant, up to $5,000, to be used for science and math materials.
3.  BSMS, School Violence Prevention Program Grant, up to $500,000, to be used for various safety   
     measures.
4.  HCCTC, Amazon Future Engineer Program, Curriculum for Computer Science Students.
5.  PES, Kids to Parks Day Contest, up to $1,000, to be used to purchase supplies for service projects,
     transportation fees and park activity fees.

5.H. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.   HES, PTA, Foodie Fridays, proceeds will be used for 5th Grade Celebration, FYRSC, and teacher needs.
2.   HES, PTA, Pura Vida Bracelet Sales, proceeds will be used for Teacher Appreciation Week and field day.
3.   HES, PTA, Reading for Education, proceeds will be used for field day.
4.   HES, PTA, Valentine Day Grams, proceeds will be used for student activities and rewards.
5.   JMMS, School Store Online Program, proceeds will be used for student school supplies.
6.   WBES, Yearbook Sales, proceeds will be used for student needs.
7.   WBES, PTO, Dance (March 6, 2020 and March 27, 2020), proceeds to be used for supplemental
      educational supplies.
8.   WHS, PTO, Spring Silent Auction, proceeds will be used for student needs and activities.
9.   WHS, PTO, Book Fair, proceeds will be used for student needs, activities, and library supplies/books.
10. WHS, PTO, Daddy/Daughter Dance, proceeds will be used for student needs and activities.
11  WHS, PTO, T-shirt Sales/Sponsorship, proceeds will be used for student needs and activities.

5.I. Approval of the Dual Credit Memorandum of Understanding with MCC for the 2020-2021 School Year
Rationale

It is recommended the Board approve the dual credit Memorandum of Understanding with Madisonville Community College for the 2020-2021 school year.

Attachments
5.J. Approval of Neopost Postage Machine Agreement for Hopkins County Central High School
Rationale

It is recommended the Board approve the Neopost Postage Machine Agreement for Hopkins County Central High School.

Attachments
5.K. Approval of the Family Resource Youth Service Center School District Assurance Certification for 2020-2022
Rationale

It is recommended the Board approve the Family Resource Youth Service Center School District Assurance Certification for 2020-2022.

Attachments
5.L. Approval of Revised BG1 for New Hanson Elementary School
Rationale

It is recommended the Board approve the revised BG1 for the new Hanson Elementary School BG20-129.

Attachments
5.M. Approval of BG2 and BG3 for BSMS Bus Training Center and Fieldhouse
Rationale

It is recommended the Board approve the BG2 and BG3 for Browning Springs Middle School Bus Training Center and Fieldhouse BG19-300.

Attachments
5.N. Approval of BG5 Project Closeout for Cooling Towers at Southside Elementary and Jesse Stuart Elementary
Rationale

It is recommended the Board approve the BG5 Project Closeout for cooling towers at Southside Elementary and Jesse Stuart Elementary BG19-093.

Attachments
5.O. Approval of BG5 Project Closeout for Cooling Towers at Earlington Elementary
Rationale

It is recommended the Board approve the BG5 Project Closeout for cooling towers at Earlington Elementary BG19-178.

Attachments
5.P. Approval of Emergency Declaration for the Repair of Hopkins County Central High School Gym Roof
Rationale

It is recommended the Board approve the Emergency Declaration for the repair of the gym roof at Hopkins County High School.

5.Q. Approval of the 2020-2021 Tentative SBDM School Allotments
Rationale

It is recommended the Board approve the tentative SBDM School Allotments for the 2020-2021 School Year. 

Attachments
5.R. Approval of Agreement Between Madisonville North Hopkins and the Ballard Center for ACT Testing
Rationale

It is recommended the Board approve the agreement between Madisonville North Hopkins and the Ballard Center for ACT testing.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Facilities
6.A.1. Approval to Accept Donation of Property
Rationale

It is recommended the Board approve to accept and execute a deed of conveyance from Hanson Hunter Field, Inc., for the Hanson Hunter ballfield property. The property has been accepted and approval was granted from the Kentucky Department of Education.

Attachments
Recommended Motion

Approval to accept and execute a deed of conveyance from Hanson Hunter Field, Inc., for the Hanson Hunter ballfield property. The property has been accepted and approval was granted from the Kentucky Department of Education,

6.B. Personnel
Rationale

The following personnel changes have been made by the Superintendent since January 13, 2020.

CERTIFIED EMPLOY
Matthew Baker, Homebound Teacher, eff. 1-10-20
Amber Gray, Sub. Teacher, eff. 1-10-20
Steven Parish, Sub. Teacher, eff. 1-10-20
Crystal Rainwater, Homebound Teacher, eff. 1-22-20
Shelby Rager, Sub. Teacher, eff. 1-9-20
Casey Rogers, Sub. Teacher, eff. 1-10-20

CERTIFIED TRANSFER
Jaycee Cribbs, Sub. Teacher to Itinerant LBD CIA II, JMMS, eff. 1-22-20

CERTIFIED RESIGN
Carroll Hutton, Sub. Teacher, eff. 1-10-20
Linda Hutton, Sub. Teacher, eff. 1-10-20
Laura Latham, Curriculum Specialist, HCCHS, eff. 1-17-20

CLASSIFIED EMPLOY
Tiffany Burton, Sub. CIA, eff. 1-14-20
Ruben House, Sub. Custodian, eff. 1-9-20
Kelly McGregor-Smith, Sub. CIA, eff. 1-21-20
Victor Tellis, Sub. CIA, eff. 2-6-20
Dixie Wright, Itinerant KERA Preschool CIA II, PES, eff. 1-21-20

CLASSIFIED TRANSFER
Portia Abell, Sub Bus Driver to Back-up Bus Driver, eff. 1-15-20
Travis Brown, Driver Trainee to Sub. Bus Driver, eff. 1-17-20
Travis Brown, Sub. Bus Driver to Back-up Bus Driver, eff. 2-3-20
Gloria Dube, Back-up Bus Driver to Sub. Bus Driver, eff. 1-27-20
Jerry Hershberger, Sub. Bus Driver to Back-up Bus Driver, eff. 1-15-20
Marilyn Hulsey, Sub. Driver to Back-up Bus Driver, eff. 2-4-20
Stephanie Hughlett, Bus Driver to Sub. Bus Driver, eff. 2-7-20
Shanda Hughes, Itinerant LBD CIA II, JMMS to SOS CIA I, JMMS, eff. 1-22-20
Robin Justice, Itinerant KERA Preschool CIA II, PES to Itinerant Autism CIA II, PES, eff. 1-21-20
Alice Taylor, Sub. Bus Monitor to Back-up Bus Monitor, eff. 2-3-20
Keisha Westfall, Itinerant KERA Preschool CIA I to Itinerant KERA Preschool CIA II, eff. 1-6-20
Delores Yates, Sub. Bus Driver to Back-up Bus Driver, eff. 1-14-20

CLASSIFIED RESIGN
Stacy Clark, Sub. CIA, eff. 2-10-20
Michael Miller, Bus Driver, eff. 1-17-20
Candice Morgan, Back-up Bus Monitor, eff. 1-13-20
June Young, Bus Driver, eff. 2-10-20

COACH EMPLOY

Jonathan Barnes, Volunteer Softball Coach, MNHHS, eff. 1-29-20
Letitia Holloman, Volunteer Archery Assistant Coach, MNHHS, eff. 1-17-20
Kaitlyn Holloman, Volunteer Archery Assistant Coach, MNHHS, eff. 1-17-20
David Lear, Volunteer Baseball Assistant Coach, MNHHS, eff. 1-16-20

COACH TRANSFER
William Manning, Head Football Coach, SHMS to Head Football Coach, HCCHS, eff. 7-1-20

COACH RESIGN
Summer Crick, Head Dance Coach, BSMS, eff. 1-31-20

COACH TERMINATED
Edward Milum, Assistant Football Coach #1, JMMS, eff. 1-28-20
Katherine Tolliver, Band Camp Guard Instructor and Marching Band Guard Instructor, HCCHS, eff. 1-28-20

7. Any Other Old/or New Business
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7.A. Approval of Resolution Authorizing Litigation
Rationale

It is recommended the Hopkins County Board of Education approve the resolution as presented, authorizing litigation against Juul and other manufacturers, distributors and sellers of electronic cigarettes and vaping products and to authorize the execution of an employment contingency fee contract with the law firm of Hendy Johnson Vaughn Emery, PSC and Rhoads & Rhoads, PSC to file said litigation.

Attachments
Recommended Motion

Hopkins County Board of Education, approved the resolution as presented, authorizing litigation against Juul and other Manufacturers, distributors and sellers of electronic cigarettes and vaping products and to authorize the execution of an employment contingency fee contract with the law firm of Hendy Johnson Vaughn Emery, PSC and Rhoads & Rhoads, PSC to file said litigation,

8. BOARD CALENDAR
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Review Board Meeting Dates

Monday, March 2, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, March 16, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, April 20, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, May 4, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, May 18, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 1, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 15, 2020, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.

9. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on March 2, 2020.

Recommended Motion

Motion to adjourn until the next scheduled meeting on March 2, 2020,