Hopkins County
June 17, 2019 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

J.W. Durst, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Gaige Osborne, JMMS Student, will lead the pledge to the flag.

1.B. Community Input
Rationale

If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Deanna Ashby, Superintendent - Deanna Ashby, Superintendent, and J.W. Durst, Board Chairman - Present #LionChaser/#GiantSlayer Award to Gaige Osborne, JMMS Student

Nannette Johnston, Studer Education - Annual Report

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

CENTRAL OFFICE CLOSED
July 4, 2019
July 5, 2019

SUMMER SCHOOL DATES:
HCDT (HCDT Students only) - July 8-24, 2019, 8:30 am - 12:30 pm

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of June 3, 2019, board meeting and the bills and salaries for the month of June 2019.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of May 2019.

Attachments
5.C. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.  Carol Huddleston, Custodian, HCCHS, FML, beginning June 19, 2019, not to exceed twelve (12) weeks.
2.  Susan Stokes, JSES, non-paid Disability Leave, beginning May 6, 2019, not to exceed the remainder of 
     the school year. (HR correction on school location from June 3, 2019 Board meeting)

5.D. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.  HCCHS, FFA, Louisville Expo Center, Louisville, KY, State Competition, August 14-16, 2019.  Travel by 
     school bus.
2.  MNHHS, Boys Basketball, Team Camp, University of Evansville, Evansville, IN, June 14-16, 2019.  Travel 
     by school vehicle.

5.E. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.  CAS Air Co, Inc., $165,260.00, Cooling Towers/Control Panels, JSES and SES, to be paid from BG19-093.
2.  CAS Air Co, Inc., $47,875.00, Cooling Tower Control Panel, EES, to be paid from BG19-178.
3.  Ronald Johnson & Associates, $135.00, New Tennis Court Design, MNHHS, to be paid from BG19-243.
4.  Ronald Johnson & Associates, $2,814.80, HCCTC Building Demo (Grapevine Rd. location), to be paid 
     from BG19-247.
5.  Comfort Systems USA - Kentucky, $12,971.50, Contractor Services, EES, to be paid from BG19-178.
6.  Comfort Systems USA - Kentucky, $28,661.00, Contractor Services, JSES/SES, to be paid from
     BG19-093.

5.F. Approval of SY2019-2020 Charter Bus Companies for School Trips
Rationale

It is recommended the Board approve SY2019-2020 Charter Bus Companies for School Trips.

Attachments
5.G. Approval of the Contract with Hopkins County Health Department for School Nurses
Rationale

It is recommended the Board approve the contract with Hopkins County Health Department for school nurses.

Attachments
5.H. Approval of Depository Bond for Public Schools for SY2019-2020
Rationale

It is recommended the Board approve the Depository Bond for Public Schools for SY2019-2020.

Attachments
5.I. Approval of the 2019-2020 Surety Bond Renewals
Rationale

It is recommended the Board approve the 2019-2020 Surety Bond renewals.

Attachments
5.J. Approval of the 2018-2019 SBDM Carryover Funds Request
Rationale

It is recommended the Board approve the 2018-2019 SBDM Carryover Funds Request.

Attachments
5.K. Approval of the Sports Medicine Agreement with Baptist Health Systems
Rationale

It is recommended the Board approve the Sports Medicine Agreement with Baptist Health Systems.

Attachments
5.L. Approval to Advertise to Accept Blacktopping Bids at Earlington Elementary School
Rationale

It is recommended the Board approve to advertise to accept bids for blacktopping at Earlington Elementary School.

5.M. Approval to Advertise to Accept Bids on Disaster and Cyber Security Insurance
Rationale

It is recommended the Board approve to advertise to accept bids on Disaster and Cyber Security Insurance

Attachments
5.N. Approval for all Schools to Participate in the Community Eligibility Provision (CEP) for SY2019-2020
Rationale

It is recommended the Board approve for all schools to participate in the Community Eligibility Provision (CEP) for SY2019-2020.  Participation will allow all students to receive meals at no cost to households.

Attachments
5.O. Approval of the 2019-2020 Amended Code of Conduct for Elementary, Middle and High School
Rationale

It is recommended the Board approve the 2019-2020 amended Code of Conduct for Elementary, Middle and High School.

Attachments
5.P. Approval of the Certified and Classified Staffing Report for SY2019-2020
Rationale

It is recommended the Board approve the Certified and Classified Staffing Report for SY2019-2020.

Attachments
5.Q. Approval of Agreement with Webster County Board of Education for Physical Therapy Services for the 2019-2020 School Year
Rationale

It is recommended the Board approve the Agreement with Webster County Board of Education for Physical Therapy Services for the 2019-2020 school year.

Attachments
5.R. Approval of Agreement with Evansville Association for the Blind for the 2019-2020 School Year
Rationale

It is recommended the Board approve the Agreement with Evansville Association for the Blind for the 2019-2020 school year. 

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
Rationale

The following personnel changes have been made by the Superintendent since June 3, 2019.

CERTIFIED EMPLOY
Heather Spitzer, Teacher, WHS, eff. 7-1-19

CERTIFIED TRANSFER

Wendy Eaves, Assistant Principal, BSMS to Principal, WBES, eff. 7-1-19
David Gilkey, Teacher, SHMS to Guidance Counselor, HCCHS, eff. 7-1-19
Christian Klaas, Assistant Principal, MNHHS to Director of Secondary Instruction, CO, eff. 7-1-19
Jamie Moss, Teacher, EES to Curriculum Coordinator, WHS, eff. 7-1-19
Trevor Rhye, SPED Teacher, MNHHS to Itinerant SPED Building Coach, MNHHS, eff. 7-1-19
Robyn Richardson, Teacher, HCCHS to Guidance Counselor, HCDT, eff. 7-1-19 
Timothy Roy, Principal, JMMS to Teacher, HCCHS, eff. 7-1-19
Michael Zimmer, District Teacher Consultant, CO to Assistant Principal, HCCHS, eff. 7-1-19

CERTIFIED RESIGN

Larry Cavanaugh, District Teacher Consultant, eff. 6-30-19
Taylor McCabe, Teacher, HES, eff. 6-30-19
Michael Quinn, Teacher, MNHHS, eff. 6-30-19

CLASSIFIED EMPLOY

Stephanie Davis, CIA I, HES, eff. 7-1-19
Matthew Wedge, Custodian, WHS, eff. 5-28-19

CLASSIFIED TRANSFER
Jennifer Daves, Administrative Secretary II, CO, (Instruction Department) to Administrative Secretary II (Assistant Superintendent's Office), CO, eff. 7-1-19 

CLASSIFIED RESIGN

Erica Bethel, Administrative Secretary II, CO, (Facilities Department), eff. 6-17-19
Mallory Carlton, Computer Lab Technician, PES, eff. 7-1-19
Clifford Norris, Custodian, SHMS, eff. 6-21-19
Liliana Villasenor, CIA II, HES, eff. 6-30-19 

CLASSIFIED RESIGN FOR RETIREMENT
Rebekah Bingham, CIA I, HES, eff. 6-30-19
Karen Davis, School Secretary II, SHMS, eff. 6-30-19

CLASSIFIED TERMINATED
Danielle Patterson, Custodian, PES, eff. 5-30-19


6.B. Facilities
6.B.1. Approval to Cancel GESC (Guaranteed Energy Saving Contract) Lighting Project - BG18-300.
Rationale

It is recommended the Board approve to cancel GESC (Guaranteed Energy Saving Contract) Lighting Project - BG18-300.

Recommended Motion

Approval to cancel GESC (Guaranteed Energy Saving Contract) Lighting Project - BG18-300,

6.B.2. Approval to Request for Proposals for Architectural/Engineering Services for New Elementary School
Rationale

It is recommend the Board approve to Request for Proposals for Architectural/Engineering services for new elementary school.

Attachments
Recommended Motion

Approval to request for Proposals for Architectural/Engineering services for new elementary school,

6.C. Any Other Old/or New Business
Rationale



6.C.1. First Reading of New Policy Updates for the 2019-2020 School Year
Rationale

It is recommended the Board hold a first reading of the following policy updates as presented.

Policy 02.31 School Resource Officers 
Policy 03.19 Professional Development for Certified Personnel
Policy 5.4 Safety
Policy 05.5 Security
Policy 8.113 Graduation Requirements
Policy 08.14 Counselors Mental Health Services
Policy 08.221 Grading
Policy 09.425 Assault and Threats of Violence
Policy 09.429 Threat Assessments 

Attachments
6.C.2. Review of Procedure Updates for the 2019-2020 School Year
Rationale

It is recommended the Board review the procedure updates for the 2019-2020 school year as presented.
(No Action Required)

Procedure 03.19 AP.23 District Training Requirements
Procedure 05.4 AP.21 Facility Safety Inspection Report
Procedure 05.411 AP.1 Building Lockdowns
Procedure 05.5 AP.1 Building Security
Procedure 09.11 AP.22 Special Permission Attendance Request
Procedure 09.425 AP.22 Assault and Threats of Violence-Notice of Penalties and Provisions
Procedure 09.429 AP.1 Threat Assessment Team Procedures

Attachments
7. CLOSED SESSION PER KRS 61-810
Rationale

It was moved by ______, second by ______, that the Board move into CLOSED SESSION per KRS 61.815, which meets the requirement for holding Closed Session and the exceptions to Open Meetings, according to KRS 61.810, subsection (1b) to discuss the future acquisition of property and KRS 156.557, subsection (1f) Superintendent Evaluation and Contract.

Recommended Motion

Approval to enter into CLOSED SESSION per KRS 61.810, (subsection )

8. OPEN SESSION
Rationale

It was moved by ______, second by ______, that the Board return to Open Session.

Recommended Motion

Motion to return to OPEN SESSION

9. Approval of Superintendent Contract Renewal
Rationale

It is recommended the Board approve the Superintendent Contract for three (3) years, beginning July 1, 2019 - June 30, 2022.

10. BOARD CALENDAR
Rationale

Review Board Meeting Dates

Monday, July 15, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, August 5, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, August 19, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Tuesday, September 3, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, September 16, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, October 14, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 4, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 18, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 16, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.

11. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on July 15, 2019.

Recommended Motion

Motion to adjourn until the next scheduled meeting on