Hopkins County
May 06, 2019 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
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J.W. Durst, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Bobby Fox, Board Member, will lead the pledge to the flag.

1.B. Community Input
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If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Deanna D. Ashby, Superintendent, and J.W. Durst, Board Chairman - Present# LionChaser/#GiantSlayer Award to Eric Brown, Marshae Hopson, and Lanise Stone, Hopkins County Court Designated Workers.

Jan Richey, Principal, South Hopkins Middle School - Recognize Garris Stroud, SHMS Teacher, finalist for Kentucky Teacher of the Year

Drew Taylor, Chief Information Officer - Present the 2019-2020 Hopkins County Schools Technology Plan

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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CENTRAL OFFICE CLOSED

May 27, 2019, Memorial Day

HOPKINS COUNTY SCHOOLS ACADEMY GRADUATION
Held at BROWNING SPRINGS MIDDLE SCHOOL
Graduation - Tuesday, May 14, 2019, 7:00 pm

HOPKINS COUNTY CENTRAL HIGH SCHOOL 
Baccalaureate - Wednesday, May 15, 2019, 6:00 pm
Awards Night - Monday, May 20, 2019, 6:00 pm
Graduation – Friday, May 24, 2019, 7:00 pm

MADISONVILLE NORTH HOPKINS HIGH SCHOOL
Baccalaureate - Wednesday, May 15, 2019, 7:00 pm
Awards Day - Monday, May 20, 2019, 1:00 pm
Graduation - Thursday, May 23, 2019, 7:00 pm

PROFESSIONAL DEVELOPMENT
May 21, 2019

LAST DAY FOR STUDENTS
May 23, 2019

CLOSING DAY FOR TEACHERS
May 24, 2019

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of April 15, 2019, board meeting and the bills and salaries for the month of May 2019.

Attachments
5.B. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.  Karen Duncan, Cook/Baker, JSES, non-paid Extended Disability Leave beginning April 24, 2019, not to
     exceed the remainder of the school year.
2.  Valerie Epperson, Teacher, EES, Maternity Leave beginning March 29, 2019.
3.  Brandon McKinley, Teacher, SHMS, Military Leave on April 12, 2019, and April 26, 2019.
4.  Stacy Qehath, Teacher, PES, FML to begin April 25, 2019, not to exceed twelve (12) weeks.

5.C. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.  EES, 3rd Grade, Children's Museum, Evansville, IN, Planetarium and Museum Tour, May 22, 2019. 
     Travel by school bus.
2.  GES, Beta Club, Reward Trip, Sky Zone, Evansville, IN, May 16, 2019.  Travel by school bus.
3.  GES, 4th Grade, Mesker Park Zoo, Evansville, IN, Learn about Animals and Habitat, May 22, 2019. 
     Travel by school bus.
4.  HES, 2nd Grade, Children's Museum, Evansville, IN, Explore Hands-on Science and Technology,
     May 14, 2019.  Travel by school bus.
5.  HES, Kindergarten, Mesker Park Zoo, Evansville, IN, Learn about Science/Animal Classifications,
     May 15, 2019.  Travel by school bus.
6.  MNHHS, Girls Basketball, Marlin Classic, Panama City, FL, December 26-31, 2019.  Travel by school
     bus.
7.  PES, 1st Grade, Mesker Park Zoo, Evansville, IN, Learn about Animals and Habitat, May 15, 2019.
     Travel by school bus.
8.  SES, 4th Grade, Mesker Park Zoo, Evansville, IN, Learn about Plant and Animal Knowledge,
     May 14, 2019.  Travel by school bus.
9.  WBES, 1st Grade, Children's Museum, Evansville, IN, Educational Experience in Science, Math, Health,
     Fine Arts and Language Arts, May 17, 2019.  Travel by school bus.

5.D. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.  The Messenger, $127.62, advertisement for cooling tower upgrades at JSES and SES, to be paid from
     BG-19-178.
2.  AIA Contract Documents, (invoice was paid with United Bank and Trust credit card) $32.99, download of
     AIA Document for old HCCTC (Grapevine Rd. location), to be paid from BG19-247.
3.  Road Builders/Madisonville Paving, $24,459.40, paving of Patriot Drive, to be paid from BG17-133.
4.  AIA Contract Documents, (invoice was paid with United Bank and Trust credit card) $32.99, download of
     AIA Document for MNHHS Tennis Courts, to be paid from BG19-243.

5.E. Approval for Schools to Apply for Grant(s)
Rationale

It is recommend the Board approve for schools to apply for the following grant(s).

1.  HCCTC, Engineering Department, America's Farmers Grow Rural Education Grant, up to $25,000, to be 
     used for students learning engineering.
2.  District-Wide, 2019 Hopkins County Education Foundation Mini-Grant, up to $1,000 for student-centered,
     innovative, and unique activities and resources that support the specific curriculum needs of the
     classroom.
3.  SHMS, Project Fit America, up to $17,000, to be used for Health and PE Curriculum.
 

5.F. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.  EES, PTA, Parents Night Out, to raise funds for PTA.
2.  WBES, PTO, Dance, to be used to purchase supplies for students.

5.G. Approval of KETS Third Offer of Assistance
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It is recommended the Board approve to accept the KETS third offer of assistance for the amount of $30,062.00.

5.H. Approval of "The Leader in Me" Agreement for Browning Springs Middle School
Rationale

It is recommended the Board approve  "The Leader In Me" Agreement for Browning Springs Middle School.

Attachments
5.I. Approval to Declare the Band Semi-Tractor at Madisonville North Hopkins as Surplus Property
Rationale

It is recommended the Board approve to declare the band semi-tractor at Madisonville North Hopkins as surplus property. The trailer is not included.

1995 Volvo semi-tractor without trailer, VIN 4V1WDBPF5SN692705, mileage 815,436

5.J. Approval to Advertise for Bids on Madisonville North Hopkins Band Semi-Tractor
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It is recommended the Board approve to advertise for bids on Madisonville North Hopkins band semi-tractor that has been declared as surplus. Trailer is not included. Proceeds will be restricted to Madisonville North Hopkins Band.

1995  Volvo semi-tractor without trailer, VIN 4V1WDBPF5SN692705, mileage 815,436

5.K. Approval to Declare Facilities Fleet Vehicles as Surplus
Rationale

It is recommended the Board approve to declare facilities fleet vehicles as surplus as presented.

2004 Ford F450, VIN1FDXF46X1YED41916, 143,172 miles
2002 Ford Cargo Van, VIN1FTNE24L42HA85338, 194,579 miles
1996 Chevy ¾ ton 4WD, VIN1G3GK24RITZ205548, 133,099 miles
2006 Ford Passenger Van, VIN2FMZA51666BA06294, 116,533 miles

5.L. Approval to Advertise for Bids on Facilities Fleet Surplus Vehicles
Rationale

It is recommended the Board approve to advertise for bids on facilities fleet surplus vehicles as presented.

2004 Ford F450, VIN1FDXF46X1YED41916, 143,172 miles
2002 Ford Cargo Van, VIN1FTNE24L42HA85338, 194,579 miles
1996 Chevy ¾ ton 4WD, VIN1G3GK24RITZ205548, 133,099 miles
2006 Ford Passenger Van, VIN2FMZA51666BA06294, 116,533 miles

5.M. Approval to Award Bids
Rationale

It is recommend the Board approve to award the following bids for service.

1.  Paving and Sealing awarded to Madisonville Paving, Scotty’s Contracting (paving only), and Super 
     Sealers (sealing & stripe only)
2.  Paint awarded to Lowe’s and Sherwin Williams
3.  Furnace Fuel Oil awarded to Max Fuel
4.  LP Gas awarded to Synergy
5.  Pest Control awarded to Nick’s Pest Control
6.  School and Activity Pictures awarded to Lifetouch.
7.  Office Supply and Equipment Catalog bid awarded to Lakeshore Learning, Global Equipment, Indoff,
     Furniture Discount Warehouse, Lakeshore, Sprint Print, School Specialty, Barren County Business     
     Supply, John R. Green, and Travis School Equipment.
8.  Athletic Supply Catalog bid awarded to Riddell, Kranos, BSN/US Games, School Specialty, Ponaxima,
     Henry Schein Medical, Lakeshore, MF Athletic, Lakeshore Learning, and Travis School Equipment.

Attachments
5.N. Approval of Ricoh Lease Agreements
Rationale

It is recommended the Board approve the Ricoh Lease Agreement for the following schools as presented.

Earlington Elementary School
Hopkins County Central High School
Hopkins County Career and Technology Center
Hanson Elementary School
West Broadway Elementary School
West Hopkins School

Attachments
5.O. Approval of the 2019-2020 Salary Schedule
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It is recommended the Board approve the 2019-2020 Salary Schedule as presented.

Attachments
5.P. Approval of the 2018-2019 Audit Contract
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It is recommended the Board approve the 2018-2019 audit contract as presented.

Attachments
5.Q. Approval to Bid on Primary Bank Depository Services for the 2019-2020 School Year
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It is recommended the Board approve to take bids on primary bank depository services for the 2019-2020 school year.

Attachments
5.R. Approval of BG-1 for BG19-300 Bus Driver Training Center and BSMS Field House
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It is recommended the Board approve the BG-1 for BG19-300 bus driver training center and BSMS field house.

Attachments
5.S. Approval to Purchase New District Vehicles from Bid #1
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It is recommended the Board approve to purchase the following vehicles for the district from Bid #1, Pogue Chevrolet. 

2019 Chevrolet 2500 Van, $24,501.00
2019 Chevy Crew Cab Truck, $38,130.00

Attachments
5.T. Approval to Create Two High School Instructional Monitor II Classified Positions
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It is recommended the Board approve to create two High School Instructional Monitor II classified positions.  One for Hopkins County Central High School and one for Madisonville North Hopkins High School. Positions will be category 5 on the salary schedule.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Approval to Recess of Regular Board Meeting
Rationale

It was moved by ______, second by ______, that the Board of Education recess its regular board meeting in order to convene the Hopkins County School District Finance Corporation.

Recommended Motion

Approval to recess of Regular board meeting,

6.B. Call to Order Hopkins County District Finance Corporation
Rationale

It was moved by ______, second by ______, to convene the meeting of the Hopkins County School District Finance Corporation

Recommended Motion

Approval to call to order Hopkins County District Finance Corporation,

6.C. Approval of Resolution Authorizing the Defeasance of School Building Revenue Bonds
Rationale

It was moved by ______, second by _______, that the District Finance Corporation adopt a Resolution of the Hopkins County School District Finance Corporation authorizing the defeasance of certain outstanding School Building Revenue Bonds, Series 2011A, and authorizing execution of an escrow agreement and the deposit of necessary funds in escrow to affect such defeasance.

 

6.D. Reconvene Regular Board Meeting
Rationale

It was moved by ______, second by ______, Hopkins County District Finance Corporation meeting be adjourned and the Hopkins County Board of Education regular meeting be reconvened.

6.E. Approval of Resolution Authorizing the Defeasance of School Building Revenue Bonds
Rationale

It was moved by ______, second by ______, that the Board of Education approve the resolution authorizing the defeasance of certain outstanding School Building Revenue Bonds, Series 2011A, and authorizing execution of an escrow agreement and the deposit of necessary funds in escrow to affect such defeasance.

6.F. Personnel
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The following personnel changes have been made by the Superintendent since April 15, 2019.

CERTIFIED EMPLOY
Kathleen Wilding, Sub. Teacher, eff. 4-16-19

CERTIFIED RESIGN
Staci Clark, Teacher, GES, eff. 6-30-19
Cassidy Thompson, Teacher, HCCHS, eff. 6-30-19

CLASSIFIED EMPLOY
Brittany Cummins, Sub. Bus Monitor, eff. 3-12-19
David Haire, Grounds Worker I, HCCHS, eff. 4-25-19
Delores Yates, Sub. Bus Driver, eff. 4-18-19

CLASSIFIED TRANSFER
Sarita Brasher, Cook/Baker, HCCHS to Custodian, HCCTC, eff. 4-15-19
Jessica Byers, Cook/Baker, HCCHS to Custodian, HCCHS, eff. 4-22-19
Clairesa Crabtree, Bus Driver Trainee to Sub. Bus Driver, eff. 3-29-19
Kendra Davis, Sub. Custodian to Custodian, BSMS, eff. 4-11-19
Robin Justice, KERA Preschool Disability CIA II, PES, to Sub. CIA, eff. 4-19-19

CLASSIFIED RESIGN

Shelia Carver, Sub. Custodian, eff. 4-9-19
Roy Conley, Full-time Permanent Sub. Custodian, MNHHS, eff. 4-22-19
Dawn Dickerson, Cook/Baker, MNHHS, eff. 4-19-19
Denise Gunther, CIA I, MNHHS, eff. 4-26-19
Susan Higley, Custodian, WHS, eff. 4-15-19
Makenzie McEnroe, Speech Language Pathologist, eff. 6-30-19
Sylvia McNary, CIA I, MNHHS, eff. 5-31-19
Jerry Washington, Sub. Custodian, eff. 4-12-19

COACH RESIGN
Lee James, Head Boys Basketball Coach, HCCHS, eff. 4-11-19
Leandra Kellam, Assistant Volleyball Coach #2, HCCHS, eff. 4-12-19

7. Any Other Old/or New Business
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7.A. Review of Procedure 09.31 AP.1- Athletics Program Procedures
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It is recommended the Board review Procedure 09.31 AP.1- Athletics Program Procedures.

Attachments
7.B. Discussion of District-Wide Extra Curricular Policy 09.36 - School Related Student Trips
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It is recommended the Board discuss possible changes to the District-Wide Extra Curricular Policy.09.36 - School Related Student Trips

Attachments
8. BOARD CALENDAR
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Review Board Meeting Dates

Monday, May 20, 2019, HCBOE Board Meeting, Central Administrative Office, 4:30 pm. (Time Change)
Monday, June 3, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 17, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 pm

9. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on May 20, 2019.

Recommended Motion

Motion to adjourn until the next scheduled meeting on