Hopkins County
April 15, 2019 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

J.W. Durst, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Micah Center, MNHHS Student, will lead the pledge to the flag.

1.B. Community Input
Rationale

If you wish to address the Board under item 4B, please complete and submit to the Superintendent a community input sheet located on the side table.

1.C. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Deanna Ashby, Superintendent - Recognize Micah Center, for being appointed to United States Air Force Academyclass of 2023 in Colorado Springs, Colorado.

Recognize Eric Crabtree, MNHHS, for KSBA Banner

Deanna Ashby, Superintendent, and J.W. Durst, Board Chairman - Present# LionChaser/#GiantSlayer Award to Bobbie Schaffer Orten, WHS.  

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

CENTRAL OFFICE CLOSED
May 27, 2019, Memorial Day

HOPKINS COUNTY SCHOOLS ACADEMY GRADUATION
Held at BROWNING SPRINGS MIDDLE SCHOOL
Graduation - Tuesday, May 14, 2019, 7:00 pm

HOPKINS COUNTY CENTRAL HIGH SCHOOL 
Baccalaureate - Wednesday, May 15, 2019, 6:00 pm
Awards Night - Monday, May 20, 2019, 6:00 pm
Graduation – Friday, May 24, 2019, 7:00 pm

MADISONVILLE NORTH HOPKINS HIGH SCHOOL
Baccalaureate - Wednesday, May 15, 2019, 7:00 pm
Awards Day - Monday, May 20, 2019, 1:00 pm
Graduation - Thursday, May 23, 2019, 7:00 pm

PROFESSIONAL DEVELOPMENT
May 21, 2019

LAST DAY FOR STUDENTS
May 23, 2019

CLOSING DAY FOR TEACHERS
May 24, 2019

3.B. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.    BSMS, Academic Team and 8th Grade Beta Club, Reward Trip, Evansville, IN, Otters Baseball Game,
       May 1, 2019.  Travel by school bus.
2.    BSMS, 8th Grade PBIS Reward Trip, Evansville, IN, Walther's Golf & Laser Tag, May 17, 2019.  Travel 
       by school bus.
3.    BSMS, 6th Grade, Reward Trip, Evansville, IN, Sky Zone, May 23, 2019.  Travel by school bus.
4.    HCCHS, CTE Seniors, Technical/Transition Ready Students, Reward Trip, Santa Claus, IN, Holiday
       World, May 17, 2019.  Travel by school bus.
5.    JSES, 2nd Grade, Evansville, IN, Mesker Park Zoo, Study Animal Habitats and Groups, April 30,
       2019. Travel by school bus.
6.    MNHHS, FBLA, State Conference, Louisville, KY, May 15-17, 2019.  Travel by school bus.
7.    MNHHS, Softball Team, Game, Fairfield, IL, April 27, 2019.  Travel by school bus.
8.    MNHHS, Juniors/Seniors, Santa Claus, IN, Holiday World, Educational Enrichment Activities, May 15,
       2019.  Travel by school bus.
9.    MNHHS, Beta Club, Santa Claus, IN, Holiday World, End of Year Educational Enrichment Activity, May
       21, 2019.  Travel by school bus. 
10.  SHMS, 8th Grade, Reward Trip, Walther's Golf & Laser Tag, May 3, 2019.  Travel by school bus.
11.  SES, 1st Grade, Evansville, IN, Mesker Park Zoo, Study Animals and Habitats, May 16, 2019.  
       Travel by school bus.
12.  SES, Kindergarten, Evansville, IN, Children's Museum, Learn Fossils and Dinosaurs, May 22, 2019.
       Travel by school bus.
13.  WBES, Kindergarten, Evansville, IN, Mesker Park Zoo, Study Animals, Habitats and Animal Needs,
       May 15, 2019.
       Travel by school bus.
14.  WHS, Kindergarten, Evansville, IN, Children's Museum, STEM - Hands-on Science Activities, April 25,
       2019. Travel by school bus.
     

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of March 18, 2019 and April 11, 2019, board meetings and the bills and salaries for the month of April 2019.

Attachments
5.B. Approval of Treasurer's Report
Rationale

It is recommended the Board approve the Treasurer's report for the month of March 2019.

Attachments
5.C. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.  Patricia Clark, CIA, JMMS, return from non-paid Extended Disability Leave, eff. 3-29-19
2.  Taylor Engels, Teacher, SES, return from FML, eff. 3-18-19
3.  Judith Hancock, Bus Monitor, Transportation Department, return from non-paid Extended Disability
     Leave, eff. 3-12-19.
4.  Jamie Kerperien, Teacher, SES, Maternity Leave beginning March 27, 2019.
5.  Brandon McKinley, Teacher, SHMS, Military Leave for seven (7) days beginning March 21-29, 2019.
6.  Brooke Stuart, Teacher, EES, Maternity Leave beginning March 25, 2019.
7.  Brittni Tichenor, Teacher, HCCHS, FML beginning March 20, 2019, not to exceed twelve (12) weeks.
8.  George White, Bus Driver, Transportation Department, non-paid Extended Disability Leave beginning 
     February 21-25, 2019. 
9.  Tina Willis, CIA, HCCHS, non-paid Extended Disability Leave beginning April 11, 2019, not to exceed
     the remainder of the school year.

5.D. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.  The Messenger, $127.62, ads for cooling tower upgrades at JSES, SES and EES, to be paid from BG19-
     093 and BG19-178.
2.  Ronald Johnson and Associates, $3,600.30, plans for demolition of old HCCTC (Grapevine Rd. location), to
     be paid from BG19-247.
3.  Ronald Johnson and Associates, $5,000.50, plans for MNHHS Tennis Court, to be paid from BG19-249.

5.E. Approval for Schools to Apply for Grant(s)
Rationale

It is recommend the Board approve for schools to apply for the following grant(s).

1.  GES, Walmart Foundation, 1 grant for Sam's and 1 grant for Wal-Mart, $1,000 each, to be used for library
     books and Makerspace supplies.
2.  GES, Donors Choose, up to $1,000, to be used for library books, robotics for Makerspace, globes and map
     reference materials.
3.  GES, KASL KBA Book Grant, up to $250, book set will be used in library. 
4.  HCCTC, Health Science Department, Game-on Grant, $1,000, to be used for new nutrition and physical
     activity programs.
5.  WBES, Game-On Grant, $1,000, to be used for new nutrition and physical activity programs.
6.  WBES, Breakfast Start-Up Grant, up to $3,000, to be used for alternative breakfast initiatives.

5.F. Approval of Emergency, Adjunct Instructors and Substitute Teachers for the 2019-2020 School Year
Rationale

It is recommended the Board approve to declare an emergency exists for the availability of certified and qualified applicants for substitute teachers, special education teachers, adjunct instructors and teachers for the 2019-20 school year.  This action will enable the Board to apply to the State Department of Education for re-certification of emergency substitute teachers employed for the 2019-20 school year, for future adjunct instructors and emergency teachers if necessary to maintain a satisfactory number of qualified teachers and substitutes for the district.

5.G. It is recommended the Board approve the Non-Traditional Instruction Program Application for 2019-2020 (SKILLS DAYS)
Rationale

It is recommended the Board approve the Non-Traditional Instruction Program Application for 2019-2020.

Attachments
5.H. Approval of Shortened School Day for Student with Disabilities
Rationale

It is recommended the Board approve a shortened school day for a disability student due to severity of medical conditions and need for clinical therapy outside the school setting per recommendation of medical doctor.

5.I. Approval to Amend the time of HCCHS Baccalaureate and Awards Night
Rationale

It is recommended the Board approve to amend the time of HCCHS Baccalaureate and Awards night, to 6:00 pm.

5.J. Approval of Memorandum of Agreement with Madisonville Community College
Rationale

It is recommended the Board approve the MOA with Madisonville Community College to extend the grant period for the Hopkins County Career and Technology Center.

Attachments
5.K. Approval of Bid Renewals for the 2019-2020 School Year
Rationale

It is recommended the Board approve the following bid renewals for the 2019-2020 school year.

1.  
Agenda bid renewal through Kentucky Purchasing approved vendor of School Specialty Premier Agendas.
2.  Gym Floor Finishing through Tommy Middleton for the amount of $22,500.00.
3.  Student insurance through Roberts Brothers Insurance in the premium amount of $42,481.40.

Attachments
5.L. Approval of District Facilities Plan Hearing Report
Rationale

It is recommended the Board approve the District Facilities Plan Hearing Report from April 11, 2019.

Attachments
5.M. Approval of Family Resource and Youth Services Centers Alternative Funding Distribution and Request for Waiver of Full-Time FRYSC Coordinator
Rationale

It is recommended the Board approve the Family Resource and Youth Services Centers alternative funding distribution and request for waiver of full-time FRYSC Coordinator.

Attachments
5.N. Approval of Amended Assistant Superintendent Job Descriptions
Rationale

It is recommended the Board approve the amended Assistant Superintendent Job Descriptions as presented.

Attachments
5.O. Approval of Memorandum of Agreement with Madisonville Community College for Dual Credit Courses
Rationale

It is recommended the Board approve the Memorandum of Agreement with Madisonville Community College for dual credit courses for the 2019-2020 school year.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
Rationale

The following personnel changes have been made by the Superintendent since March 18, 2019.

CERTIFIED EMPLOY
Dylan Baker, Sub. Teacher, eff. 3-28-19
Alaysha Scott, Homebound Teacher, eff. 3-20-19
Mary Beth Young, Homebound Teacher, eff. 4-10-19

CERTIFIED RESIGN
Elizabeth Austin, Teacher, SHMS, eff. 6-30-19
Katie Elkins, Sub. Teacher, eff. 6-30-19
Howard Hancock, Sub. Teacher, eff. 6-30-19
Britta Hayes, Teacher, WHS, eff. 6-30-19
Pam Locke, Sub. Teacher, eff. 6-30-19
Ann Prow, Sub. Teacher, eff. 6-30-19
Connie Scarbrough, Sub. Teacher, eff. 6-30-19
Joann Smith, Sub. Teacher, eff. 6-30-19

CLASSIFIED EMPLOY

Kendra Davis, Sub. Custodian, eff. 3-13-19
Anna Pollard, Sub. Cook/Baker, eff. 3-27-19

CLASSIFIED TRANSFER
Kristy Martin, Itinerant CIA II to Itinerant Preschool Disability CIA, Part-time, eff. 3-25-19
Heather Schreiner, Computer Lab CIA, WBES to Attendance Secretary, WBES, eff. 4-8-19
James Shelton, 240 day Custodian, HCCHS to Full-time Permanent Sub. Custodian, HCCHS, eff. 3-28-19

CLASSIFIED RESIGN
Robert Hadley, Back-up Bus Driver, eff. 3-20-19
Elbridge Hampton, Bus Driver Trainee, eff. 3-20-19
Forrest Kennett, Full-time Sub. Custodian, HCCHS, eff. 3-26-19
John Plunkett, Bus Driver, eff. 4-16-19
Anna Pollard, Custodian, BSMS, eff. 3-25-19
Jason Randolph, Custodian, SHMS, eff. 4-12-19
Barbara Starks, Bus Driver, eff. 3-29-19
Connie Vaught, Sub. Bus Monitor, eff. 3-18-19

CLASSIFIED RESIGN FOR RETIREMENT
Lori Taylor, MNHHS, Food Service Manager 1, eff. 5-31-19

CLASSIFIED TERMINATED
Latoya Hobgood, Sub. Custodian, eff. 6-30-19
Deborah Hulsey, Sub. Cook/Baker, eff. 6-30-19
Tammy Hutchison, Sub. Cook/Baker, eff. 6-30-19

7. BOARD CALENDAR
Rationale

Review Board Meeting Dates

Monday, May 6, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, May 20, 2019, HCBOE Board Meeting, Central Administrative Office, 4:30 pm. (Time Change)
Monday, June 3, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 pm.
Monday, June 17, 2019, HCBOE Board Meeting, Central Administrative Office, 5:30 pm

8. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on May 6, 2019.

After a short break, the Board will move into a work session.  No action will be taken.

Recommended Motion

Motion to adjourn until the next scheduled meeting on