Henderson County
June 17, 2013 6:00 PM
Board of Education Regular Meeting
I. Welcome & Call Meeting to Order
Ben Johnston - Chairperson
I.A. Moment of Silence & Pledge of Allegiance
Attachments
II. Students & Staff Recognition
Dr. Thomas L. Richey
II.A. Sara Mitchell and Jordan Ziegler Awarded Child Development Associate Credential
Rationale

Henderson County High School Seniors Sara Mitchell and Jordan Ziegler have been awarded the Child Development Associate (CDA) credential in recognition of outstanding work with young children.  The Council for Professional Recognition in Washington, D.C. awards credentials to early childhood educators who demonstrate the ability to constructively work with young children in group settings.

Sara and Jordan are the first students from Henderson County High School to ever receive this award. Only six students in the state of Kentucky attempted to receive this award.

Attachments
II.B. HCHS Varsity Baseball Team - Final Four at State Tournament
Dr. Thomas L. Richey
Rationale

Henderson County High Varsity School Baseball Team ended the season with a 31-9 record.  They made their second consecutive trip to the state tournament by defeating Union County in the District Championship and defeating Christian County in the Regional Championship.  They beat Letcher County Central and Collins to move on to the Final Four/Semi-Finals of the tournament in which Mercer County prevailed.

III. Public Participation & Recognition of Guests
Ben Johnston - Chairperson
III.A. Archery Program Update
Jennifer Brown - Archery Club President
Rationale

  • Report on the status of the archery program
  • Introduce Maggie Melton and Riley Mabe who were chosen for All-American Archery Team to compete in South Africa

III.B. Award Presentations from Junior Achievement
Steve Steiner
Rationale

Each year, Junior Achievement recognizes companies and individuals with the US President’s Volunteer Service Award based on number of hours volunteered with the organization in a given year.  This year, Ohio Valley Financial Group will receive the award for the second year in a row, and new this year, Old National Bank.  In addition, Matt Duncan with Ohio Valley Financial Group will receive an individual award.

IV. Approve Minutes from Prior Meetings
Ben Johnston - Chairperson
Rationale

May 20, 2013 Regular Meeting
May 22, 2013 Special Meeting (Superintendent Evaluation)

Attachments
Actions Taken

Order #121 - Motion Passed:  Request to approve Minutes from the May 20, 2013 Regular Meeting and the May 22, 2013 Special Meeting passed with a motion by Mrs. Lisa Baird and a second by Mrs. Jennifer Keach.

V. Reports
V.A. Architect Report
V.A.1. Award Bid Recommendation and Approve BG-1 Revision for South Heights Flooring Project
Jim Ivy - RBS Design
Attachments
Actions Taken

Order #122 - Motion Passed:  Request to award bid to CDI, Inc. and approve revision to the BG-1 (BG#13-210) to $59,384.00 for the South Heights Flooring Project passed with a motion by Mr. Jon Sights and a second by Mr. Greg Hunsaker.

V.A.2. Approve Architect Agreement for South Heights Elementary Flooring Replacement
Jim Ivy - RBS Design
Rationale

AIA Document B101 - 2007
Standard Form of Agreement Between Owner (Henderson County Board of Education) and Architect (RBS Design Group, P.S.C.) for South Heights Elementary School flooring replacement.

Attachments
Actions Taken

Order #123 - Motion Passed:  Request to approve Agreement between Henderson County Schools and RBS Design Group, P.S.C. for South Heights Elementary School flooring replacement passed with a motion by Mrs. Lisa Baird and a second by Mr. Greg Hunsaker.

V.B. Spring 2013 MAP Report
Marganna Stanley
Attachments
VI. Old Business
VII. New Business
VII.A. Nominate Legislative Contact
Rationale

KSBA is asking the school board to nominate a legislative contact from its membership to serve a two-year term.  The legislative contact role is critical to assisting KSBA governmental relations staff in mobilizing local constituents to contact their legislators.  KSBA needs a strong advocacy effort at this time because the 2014 legislature will be acting on a biennial state budget.

Actions Taken

Order #124 - Motion Passed:  Request to nominate Jon L. Sights to continue to be the legislative contact passed with a motion by Mrs. Jennifer Keach and a second by Mr. Ben Johnston.

VII.B. Consent Agenda
Actions Taken

Order #125 - Motion Passed:  Request to approve the consent agenda passed with a motion by Mrs. Lisa Baird and a second by Mr. Jon Sights.

VII.B.1. Approve First Reading of Policy 09.4261 - Telecommunication Devices
Attachments
VII.B.2. Approve Bond of Depository for Public School Funds
Attachments
VII.B.3. Adopt Retiree Resolution
Attachments
VII.B.4. Approve 2013-2014 School Activity Fund Budgets
Attachments
VII.B.5. Approve 2013-2014 School Fund Raisers
Attachments
VII.B.6. Declare Automobile Surplus Property
Rationale

Declare 1999 Mazda Protege surplus property

Attachments
VII.B.7. Approve District Assurances
Attachments
VII.B.8. Award bid for Child Nutrition
Rationale

Bakery Products Bid # 13-11-5-6  using bid condition #30 to extend the terms and prices if agreeable to both parties with the approval of the Henderson County Board of Education. 

 

At this time, Child Nutrition is making the recommendation that the bid with Bimbo/Earthgrains be extended with the terms agreed upon by both parties. 

Attachments
VII.B.9. Approve Fidelity (Performance) Bond of Treasurer
Attachments
VII.B.10. Approve Student Overnight Trip Requests
Rationale

  • HCHS HOSA students to leave one day earlier than originally planned per request of KY State HOSA Chapter - June 25, 2013 - June 30, 2013 in Nashville, TN to attend National HOSA:  Future Health Care Professionals Leadership Conference
  • HCHS Cheerleaders to attend The Universal Cheerleading Associations Elite Camp at the University of Kentucky July 15, 2013 - July 18, 2013 in Lexington, KY
  • Archery Club requesting approval for Riley Mabe and Maggie Melton to travel to Johannesburg, Africa to participate in the National All American tourney July 21-29, 2013
  • Archery Club to compete in the World Championship June 28-30, 2013 in St. Louis, Missouri

Attachments
VII.B.11. HCHS Athletic Report
Attachments
VII.B.12. Bid Recommendations
Rationale

  • Renewal of Bid #20-11-5-6 Bank Depository
  • Bid #13-13-5-6 Dust Mops and Rags
  • Bid #12-13-5-6 Pest Control Services
  • Bid #14-13-5-6 Fleet Insurance
  • Bid #15-13-5-6 Property and Liability Insurance 

Attachments
VII.B.13. Approve Grant Application
Rationale

  • Toyota Family Learning Grant - $175,000

Attachments
VII.B.14. Approve District Literacy Program Revision
Rationale

Revised Spring 2013 by the HCS Writing Team Leaders

The original plan was approved by the Board three years ago.  Now that we have been using the KCAS standards for two full years, those were dropped from the plan.  Also, we changed the writing component to reflect changes in practice that have occurred as we have used the new standards. 

Attachments
VIII. Financial
VIII.A. Treasurer's Report
Cindy Cloutier
Attachments
Actions Taken

Order #126 - Motion Passed:  Request to approve the Treasurer's Report for the Month ending May 31, 2013 passed with a motion by Mrs. Jennifer Keach and a second by Mrs. Lisa Baird.

VIII.B. Paid Warrant Report
Cindy Cloutier
Attachments
Actions Taken

Order #127 - Motion Passed:  Request to approve Paid Warrant Report for payments made between May 21, 2013 and June 17, 2013 passed with a motion by Mr. Greg Hunsaker and a second by Mr. Jon Sights.

VIII.C. Salary Schedule for 2013-2014
Cindy Cloutier and Bruce Swanson
Attachments
Actions Taken

Order #128 - Motion Passed:  Request to approve the 2013-2014 Salary Schedule passed with a motion by Mrs. Lisa Baird and a second by Mr. Jon Sights.

IX. Personnel
IX.A. Superintendent Evaluation Public Report
Ben Johnston - Chairperson
IX.A.1. Evaluation Information Addendum - June 17, 2013
Dr. Thomas L. Richey
Rationale

Evaluation Information Addendum

June 17, 2013

 

 

            The Teacher Professional Growth and Evaluation System and the Principals Professional Growth and Evaluation System are pilot programs implemented by the Kentucky Department of Education for all school districts of the Commonwealth in the 2014-15 school year.  The Next Generation Superintendents Evaluation System also becomes a state-wide pilot program in the 2014-15 school year.  All three assessment systems become fully operational and implemented in the 2015-16 school year.

 

            By December, 2013 the local school board and superintendent will incorporate three delivery artifacts into the current evaluation system process and provide documentation in the official board minutes reflecting:

 

  • District targets on improving graduation rates, closing the achievement gap and increasing college and career ready graduates.(These are already incorporated in the district board goals.)

     

  • District fiscal goals will include a balanced budget, data reflecting the minimizing of resources for student achievement and communicating the protocol for how these resources are allocated.

     

  • District resource assessment will be linked to the local outcomes of the TELL Kentucky Survey on workplace conditions in schools, through a discrepancy model.

 

By December, 2014 the local school board will accept the New Superintendents Effectiveness model system with criteria developed and adopted by the Kentucky Department of Education.  This will negate choosing a locally developed model as KDE must approve all assessments, other than the state model.

 

  • The local board will continue the practice of discussing and including the summative evaluation of the superintendent as part of an agenda and official board minutes.

 

 

Thomas L. Richey, ED.D.

Superintendent

 

Actions Taken

Order #129 - Motion Passed:  Request to adopt into the minutes acknowledgement of the new state required teacher effectiveness and principal effectiveness evaluation system and the superintendent effectiveness model system as presented next above passed with a motion by Mr. Ben Johnston and a second by Mrs. Lisa Baird.

IX.B. Personnel Actions
Attachments
X. Adjourn
Ben Johnston - Chairperson
Actions Taken

Order #130 - Motion Passed:  There being no further business to come before the Board, a request to adjourn the meeting at 7:25 p.m. passed with a motion by Mr. Jon Sights and a second by Mr. Greg Hunsaker.