Henderson County
April 18, 2022 6:00 PM
Board of Education Regular Meeting
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Talbot Crafton

Joe Coghill

Chloe Honeycutt

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #148 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

III. Students & Staff Recognition
Bob Lawson
III.A. Judge's Scholars
Rationale

March 22, 2022 - Central Academy - Emma Armstead

April 12, 2022 - HCHS - Morgan Bassett

Attachments
III.B. HCHS Quick Recall Team State Champions
Attachments
III.C. Science Assessment State Champion
Rationale

Josh Freeman

Attachments
III.D. Gatten Academy
Rationale

Jude Roppel Wolf and Ben Frederick

Attachments
III.E. National Merit Finalists
Rationale

Julianne Latimer and Alexis Bond

Attachments
III.F. HCHS Varsity Winterguard First Place in KY State SCGC Championship
Attachments
III.G. Regional and Zone Winner of Horsemanship Challenge
Rationale

FFA student, Meredith Denton, qualified for the IEA Interscholastic Equestrian Association Nationals. She is the Regional and zone winner of the Horsemanship Challenge.

Attachments
III.H. FCCLA State Winners
Rationale

1st place Culinary
Elijah Ledoux

 

1st place Food Innovations
Laney Murphy
AMyia Smith
Jasmine Satcher

Attachments
IV. Community Partner Spotlight
Bob Lawson
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #149 - Motion Passed:  A motion to approve the Minutes from the March 21, 2022 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII. Reports
VII.A. BG 19-068 - New Jefferson Elementary School Update
John Hagan Codell
VII.A.1. Approve Change Order 3-3
Attachments
Actions Taken

Order #150 - Motion Passed:  A motion to approve Change Order 3-3 for BG 19-068 - New Jefferson Elementary Project as presented. passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.A.2. Approve Change Order 14-2
Attachments
Actions Taken

Order #151 - Motion Passed:  Motion to approve Change Order 14-2 for BG 19-068 - New Jefferson Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.A.3. Approve Time Extension Change Orders
Rationale

3-4 HARTZ CONTRACTING OWENSBORO/SCOTT MURPHY DANIEL LLC
4-2 EMPIRE CONTRACTORS
5-3 STEWART RICHEY
6-2 PREFERRED CONSTRUCTION
7-2 KENTUCKY MIRROR AND PLATE
8-2 J&L ACOUSTICS
11-3 CINCINNATI FLOOR COMPANY
12-2 BASTIN PAINTING
13-4 C & T DESIGN
14-3 IRWIN SEATING COMPANY
15-2 TK ELEVATOR CORPORATION
16-2 PREMIER FIRE AND SECURITY
17-4 MECHANICAL CONSULTANTS
18-3 PREMIER ELECTRIC, INC.
21-12 KOBERSTEIN CONTRACTING
22-3 CDI FLOORING

 

Attachments
Actions Taken

Order #152 - Motion Passed:  Motion to approve the Time Extension Change Orders for BG 19-068 - New Jefferson Elementary Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VIII. Old Business
IX. New Business
IX.A. Capital Projects
Chad Thompson
IX.A.1. Approve Architectural Services for Wastewater Treatment Plants
Attachments
Actions Taken

Order #153 - Motion to Amend Failed:  To amend the motion from: "A motion to accept the Superintendent's recommendation for RBS Design Group to provide architectural services for the wastewater treatment plants at Spottsville Elementary School, Cairo Elementary School, and Niagara Elementary School" to: "A motion to accept Clark Dietz to provide architectural services for wastewater treatment plants at Spottsville Elementary School, Cairo Elementary School, and Niagara Elementary School" failed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

Order #154 - Motion Passed:  A motion to accept the Superintendent's recommendation to approve RBS Design Group for architectural services to assess and evaluate the wastewater treatment plants at Spottsville Elementary School, Cairo Elementary School, and Niagara Elementary School passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

IX.A.2. Approve Change Order 01 for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras) Project
Attachments
Actions Taken

Order #155 - Motion Passed:  A motion accept the Superintendent's recommendation to approve Change Order 01 for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras) Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

IX.A.3. Approve BG1 - BG 22-397 - HVAC Controls - AB Chandler, Niagara, Cairo Elementary Schools and HVAC Unit CAS
Attachments
Actions Taken

Order #156 - Motion Passed:  A motion to accept the Superintendent's recommendation to approve BG1 for BG 22-397 - HVAC Controls - AB Chandler, Niagara, Cairo Elementary Schools and HVAC Unit CAS Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

IX.A.4. BG 22-393 - Solar Panel Project
IX.A.4.1. Approve BG-1
Attachments
Actions Taken

Order #157 - Motion Passed:  A motion to approve the BG-1 for BG 22-393 - Solar Panel Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

IX.A.4.2. Approve BG-2s
Attachments
Actions Taken

Order #158 - Motion Passed:  A motion to approve the BG-2s for BG 22-393 - Solar Panel Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

IX.A.4.3. Approve Scope Drawings
Attachments
Actions Taken

Order #159 - Motion Passed:  A motion to approve the Scope Drawings for BG 22-393 - Solar Panel Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

IX.A.4.4. Approve Guaranteed Energy Savings Contract
Attachments
Actions Taken

Order #160 - Motion Passed:  A motion to approve the Guaranteed Energy Savings Contract for BG 22-393 - Solar Panel Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

IX.B. Approve Resolution under Provisions of House Bill 678
Elizabeth Bird
Attachments
Actions Taken

Order #161 - Motion Passed:  A motion to approve the Resolution of the Henderson County Board of Education electing to conduct its facilities-related projects and affairs under the provisions of House Bill 678 enacted during the 2022 Regular Session of the Kentucky General Assembly and is attached to these minutes passed with a motion by Mr. Kirk Haynes and a second by Mr. Thomas Alves.

IX.C. Approve First Reading of Policy 08.113 - Graduation Requirements
Chad Thompson and Tommy Ransom
Attachments
Actions Taken

Order #162 - Motion Passed:  A motion to approve the first reading of Policy 08.113 - Graduation Requirements as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

IX.D. Superintendent Capstone, Superintendent Evaluation, and July 2022 Board Meeting Date and Location
Bob Lawson
Attachments
Actions Taken

Order #163 - Motion Passed:  A motion to schedule the Superintendent Capstone on May 16, 2022 at 7:15 p.m., the Superintendent Evaluation on June 20, 2022 at 5:00 p.m., and the July Board Meeting on July 25, 2022 at the New Jefferson Elementary School passed with a motion by Mr. Michael Waller and a second by Mr. Kirk Haynes.

IX.E. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #164 - Motion Passed:  A motion to approve Items 1, 2, 3, 4, 5, 7, and 8 on the Consent Agenda as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Wesley Smith.

IX.E.1. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Academic Team to travel to Lexington, KY April 15-16, 2022 to compete in the KY NAQT State Championship;
  • HCHS Journalism (Colonel Cast) to compete in the STLP State Competition in Lexington, KY April 19-20, 2022; and
  • HCHS Academic Team to travel to Atlanta, GA to compete in the High School National Championship Tournament May 27-30, 2022.

Attachments
IX.E.2. Approve School Activity Fund Fundraiser Request
Rationale

  • Retroactive approval for A.B. Chandler Elementary PTA (Read-A-Thon) to raise funds for the students' playground.

Attachments
IX.E.3. Approve Educational Leave of Absence for the 2022-2023 School Year
Attachments
IX.E.4. Approve Bid Recommendations
Rationale

Bid Renewal Recommendations:

Drug Screening/Medical Service # 3-21-5-4
Fleet Insurance Bid # 6-20-5-5
Liability Insurance Bid # 8-20-5-5
Property Insurance Bid # 7-20-5-5
Library Books and Supplies Bid # 3-21-5-5
Pest Control Services Bid # 6-21-5-5

Attachments
IX.E.5. Approve Lau Plan and Continuation of Learning Plan
Attachments
IX.E.6. Approve Capital Funds Request for Reimbursement for the Purchase of Seven (7) School Buses
Attachments
Actions Taken

Order #165 - Motion Passed:  A motion to approve the Capital Funds Request for Reimbursement for the Purchase of Seven (7) School Buses as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.E.7. Approve Extended Disability Leave Request
Attachments
IX.E.8. Approve State FRYSC Contract
Attachments
IX.E.9. Approve Independent Auditor's Contract
Attachments
Actions Taken

Order #166 - Motion Passed:  A motion to approve the Independent Auditor's Contract as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Thomas Alves.

X. Financial
Cindy Cloutier
X.A. Treasurer's Report
Attachments
Actions Taken

Order #167 - Motion Passed:  A motion to approve the Superintendent's recommendation to approve the Treasurer's Report for the month ending March 31, 2022 passed with a motion by Mr. Kirk Haynes and a second by Mr. Thomas Alves.

X.B. Paid Warrant Report
Attachments
Actions Taken

Order #168 - Motion Passed:  A motion to approve the Superintendent's recommendation to approve the Paid Warrant Report for payments made between March 22, 2022 and April 18, 2022 passed with a motion by Mr. Kirk Haynes and a second by Mr. Wesley Smith.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #169 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:38 p.m. passed with a motion by Mr. Kirk Haynes and a second by Mrs. Tracey Williams.