Henderson County
February 24, 2021 6:00 PM
Board of Education Special Meeting
I. Welcome & Call Meeting to Order
Michael Waller
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I.A. Moment of Silence & Pledge of Allegiance
II. Approval of Agenda
Michael Waller
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Actions Taken

Order #121 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mrs. Tracey Williams and a second by Mr. Kirk Haynes.

III. Students & Staff Recognition
Bob Lawson
III.A. Acknowledge HCHS Student Ambassadors Attending Board Meeting Virtually
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Brayden Glick

Kate Reusch

Madison Williams

Ben Dalton


III.B. Family Resource Youth Service Center Coordinators (FRYSC)
Attachments
III.C. Love the Bus Month
Attachments
IV. Community Partner Spotlight
Bob Lawson
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Henderson County Emergency Management

Attachments
V. Approve Minutes from Prior Meetings
Michael Waller
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Attachments
Actions Taken

Order #122 - Motion Passed:  A motion to approve the Minutes from the January 28, 2021 Special Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VI. Reports
VI.A. New Jefferson Elementary School Project Update
John Hagan Codell
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VI.B. Approve BG-5 Project Closeout Form for BG 19-067 - Site Improvements - SMS Project
Steve Steiner
Attachments
Actions Taken

Order #123 - Motion Passed:  A motion to approve FACPAC BG5 Project Closeout Form (Ref# 1455) for BG 19-067 - Site Improvements - SMS as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

VI.C. Approve BG5 Project Closeout Form for BG 20-150 - HCHS Chiller Replacement Project
Steve Steiner
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Attachments
Actions Taken

Order #124 - Motion Passed:  A motion to approve FACPAC BG5 Project Closeout Form (Ref# 1431) for BG 20-150 - HCHS Chiller Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VI.D. Capital Projects
RBS Design Group
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VI.D.1. Approve Owner/Architect Agreement for BG 21-073 - Softball Lighting Replacement Project
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Attachments
Actions Taken

Order #125 - Motion Passed:  A motion to approve the Agreement between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 21-073 - Softball Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VI.D.2. Approve Owner/Architect Agreement for BG 21-074 - Central Academy Fire Alarm Replacement Project
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Attachments
Actions Taken

Order #126 - Motion Passed:  A motion to approve the Agreement between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 21-074 - Central Academy Fire Alarm Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VI.D.3. Approve Owner/Architect Agreement for BG 21-075 - South Middle School Fire Alarm Replacement Project
Rationale


Attachments
Actions Taken

Order #127 - Motion Passed:  A motion to approve the Agreement between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 21-075 - South Middle School Fire Alarm Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VI.D.4. Approval of the Contract Documents for Bidding for BG 20-249 - HVAC Replacement at South Heights Elementary School Project
Actions Taken

Order #128 - Motion Passed:  A motion to approve the Contract Documents for Bidding for BG 20-249 - HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VI.D.5. Approve BG-3 for BG 20-249 - HVAC Replacement at South Heights Elementary School Project
Attachments
Actions Taken

Order #129 - Motion Passed:  A motion to approve the BG-3 Statement of Probable Cost form for BG 20-249 - HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VI.E. Standard 5 - Managerial Leadership
Bob Lawson
Rationale



Attachments
VII. Old Business
VIII. New Business
VIII.A. Approval of 2020-2021 Calendar Adjustment Request
Kasey Wolfe
Attachments
Actions Taken

Order #130 - Motion Passed:  A motion to approve the 2020-2021 Calendar Adjustment Request to make March 22, 2021 a regular school day and May 18, 2021 the last day for students as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.B. Return to School
Bob Lawson
Attachments
VIII.C. Approve Transportation Incentive Request
Wes Alexander and Steve Steiner
Attachments
Actions Taken

Order #131 - Motion Passed:  A motion to approve the Transportation Incentive request to waive new employee fees and to amend the Henderson County Schools Salary Schedule as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.D. Consent Agenda
Michael Waller
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Actions Taken

Order #132 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VIII.D.1. Approve Extension of WAN Contract with HMP&L
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Attachments
VIII.D.2. Approve School Security Funds Request for BG 19-053 - Safety Upgrades - Secure Entrances
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VIII.D.3. Approve Student Overnight Trip Requests
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  • HCHS Softball to travel to Elizabethtown, KY for a softball tournament on April 9-10, 2021; and
  • HCHS Softball to travel to Bowling Green, KY for a softball tournament on May 7-8, 2021.

Attachments
VIII.D.4. Approve Grant Applications
Rationale


  • Cairo/Chandler ($2,082.00) Sandy Lee Foundation to purchase 30 ukuleles, a rack and a tuner for use with students;
  • District Special Education Department ($48,158.86) WHAS Crusade for Children grant to purchase 85 iPads and cases and related apps for use by all special education related staff and teachers for use with students and in daily work;
  • Niagara ($5,000.00) Laura Bush Foundation to purchase modern, high-interest, low reading level books for upgrading the library collection;
  • HCHS ($654.00) Educator USA to purchase 200 headsets and mics for use in the math classroom;
  • District/HOME Program ($100,000.00) McKinney Vento Homeless Grant to pay for 4 part-time employees to serve the elementary schools and middle schools and one full-time position for the high school;
  • South Middle ($3,000.00) International Paper to purchase books for media center to replace lost books from COVID situation and to purchase new books to provide new inspiration for returning students; and
  • East Heights/Jefferson ($1,520.00) Classics for Kids to purchase ukuleles for students at each school to use in music classes.

Attachments
VIII.D.5. Approve Revised 2021 Regular Board Meeting Date
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Attachments
VIII.D.6. Approve School Activity Fund Fundraiser Requests
Rationale

  • HCHS Track (Box Fundraiser) to raise funds for meet entry fees and equipment; and
  • HCHS Cheer (Pick a Box) to cancel the Snap Raise fundraiser and replace it with the Pick a Box fundraiser to raise money for cheer competitions, clothing etc.


Attachments
VIII.D.7. Approve Bid Recommendations
Rationale

Bid Recommendations:
Office Supplies 1-21-5-2
Surplus Technology Equipment 2-21-5-2

Bid Renewals:
Amended Lawn Mowing 5-18-5-3
Lawn Mowing Services 1-20-3-3

Attachments
IX. Financial
Cindy Cloutier
IX.A. Treasurer's Report
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Attachments
Actions Taken

Order #133 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending January 31, 2021 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B. Paid Warrant Report
Attachments
Actions Taken

Order #134 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between January 20, 2021 and February 16, 2021 passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

X. Personnel Actions
Michael Waller
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Attachments
XI. Adjourn
Michael Waller
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Actions Taken

Order #135 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:50 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.