Henderson County
January 19, 2021 6:00 PM
Board of Education Special Meeting
Return
I. Welcome & Call Meeting to Order
Board Chairperson
I.A. Moment of Silence & Pledge of Allegiance
I.B. Board Officers
Rationale

Henderson County Board of Education Officers:

Chairperson - Mr. Michael Waller

Vice-Chairperson - Mrs. Tracey Williams

Secretary - Dr. Bob Lawson

Treasurer - Ms. Cindy Cloutier



II. Approval of Agenda
Board Chairperson
Rationale


Actions Taken

Order #101 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

III. Students & Staff Recognition
Bob Lawson
III.A. Acknowledge HCHS Student Ambassadors Attending Board Meeting Virtually
Rationale

Caitlyn Honeycutt

Blaine Krampe

Caroline Galbraith

III.B. School Board Recognition Month
Rationale

Attachments
IV. Community Partner Spotlight
Bob Lawson
Rationale



Attachments
V. Approve Minutes from Prior Meetings
Board Chairperson
Rationale


Attachments
Actions Taken

Order #102 - Motion Passed:  A motion to approve the Minutes from the December 21, 2020 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VI. Reports
VI.A. New Jefferson Elementary School Project Update
John Hagan Codell
VI.A.1. Approve Change Order for the New Jefferson Elementary School Project
Rationale


Attachments
Actions Taken

Order #103 - Motion Passed:  A motion to approve Change Order 13-1 in the amount of $1,782.92 to C&T Design & Equipment to modify serving line to accommodate two cashiers; change student tray slide to 28" above finish floor elevation; counter height to 30" above finished floor elevation; and to add cutlery dispensers at checkout area passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VI.B. Miscellaneous Capital Projects
RBS Design Group
Rationale






VI.B.1. BG 21-073 - Softball Lighting Replacement Project
Rationale



VI.B.1.1. Approval of the Contract Documents for Bidding for the Softball Lighting Replacement Project
Rationale






Actions Taken

Order #104 - Motion Passed:  A motion to approve the contract documents for bidding for BG 21-073 - Softball Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VI.B.1.2. Approve BG-3 for the Softball Lighting Replacement Project
Rationale






Attachments
Actions Taken

Order #105 - Motion Passed:  A motion to approve the BG-3 Statement of Probable Cost for BG 21-073 - Softball Lighting Replacement Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Thomas Alves.

VI.B.2. Approve BG-4 for BG 20-150 - HCHS Chiller Replacement Project
Rationale



Attachments
Actions Taken

Order #106 - Motion Passed:  A motion to approve FACPAC BG4 Form (Ref# 29336) for BG 20-150 - HCHS Chiller Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VI.B.3. Approve BG-4 for BG 19-049 - North Middle School Roofing Project
Rationale




Attachments
Actions Taken

Order #107 - Motion Passed:  A motion to approve FACPAC BG4 Form (Ref# 28987) for BG 19-049 - North Middle School Roofing Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VI.C. December 1 Count
Kris Mayes
Attachments
VI.D. Standard 4 - Human Resource Leadership
Bob Lawson
Attachments
VII. Old Business
VII.A. Approve Second Reading of the 2021-2022 School Calendars
Kasey Wolfe
Rationale


Attachments
Actions Taken

Order #108 - Motion Passed:  Due to the change on May 17 Election Day, a motion to approve the first reading of the 2021-2022 School Calendars as presented passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.

VIII. New Business
VIII.A. Superintendent Mid-Year Review
Board Chairperson
VIII.A.1. Superintendent Comments
Bob Lawson
VIII.B. Approval of 2021 Regular Board of Education Meeting Dates
Bob Lawson
Rationale


Attachments
Actions Taken

Order #109 - Motion Passed:  A motion to approve the 2021 Regular Board of Education Meeting dates as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Thomas Alves.

VIII.C. Approval of the Local Planning Committee (LPC) Community Leaders
Steve Steiner
Rationale



Attachments
Actions Taken

Order #110 - Motion Passed:  A motion to approve the three (3) community leaders to serve on the Local Planning Committee (LPC) as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Thomas Alves.

VIII.D. Consent Agenda - Action Required
Board Chairperson
Actions Taken

Order #111 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VIII.D.1. Approve the Purchase of Five (5) School Buses
Attachments
VIII.D.2. Approve Second Reading of the District Improvement Plan
Attachments
VIII.D.3. Approve Technology Surplus
Rationale



Attachments
IX. Financial
Cindy Cloutier
IX.A. 2021-2022 Draft Budget
Attachments
IX.B. Treasurer's Report
Rationale



Attachments
Actions Taken

Order #112 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending December 31, 2020 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.C. Paid Warrant Report
Rationale



Attachments
Actions Taken

Order #113 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between December 22, 2020 and January 19, 2021 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

X. Personnel Actions
Board Chairperson
Attachments
XI. Adjourn
Board Chairperson
Rationale


Actions Taken

Order #114 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:49 p.m. passed with a motion by Mr. Kirk Haynes and a second by Mr. Michael Waller.