Henderson County
July 09, 2019 6:00 PM
Board of Education Special Meeting
Return
I. Call to Order
Lisa Baird
II. Approve Minutes from Prior Meeting
Lisa Baird
Attachments
Actions Taken

Order #241 - Motion Passed:  A motion to approve the minutes from the June 10, 2019 Special Board of Education Meetings and the June 10, 2019 Henderson County Schools District Finance Corporation Special Meeting passed with a motion by Mr. Kirk Haynes and a second by Mr. Wesley Smith.

III. BG 19-067 - Site Improvements Project at South Middle School
Jeff Justice
III.A. Review Bids for Site Improvements Project
Attachments
III.B. Approve Cooperative Purchasing Agreement for Asphalt (Labor and Materials) with Henderson Fiscal Court
Actions Taken

Order #242 - Motion Passed:  A motion to enter into a Cooperative Purchasing Agreement with Henderson Fiscal Court for Asphalt passed with a motion by Mr. Kirk Haynes and a second by Mr. Wesley Smith.

III.C. Approve Entering Contract with Low Bidder
Attachments
Actions Taken

Order #243 - Motion Passed:  A motion to approve the base bid and enter into a contract with the low bidder, A.V.P., Inc. in the amount of $544,400 for the Site Improvements at South Middle School Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

III.D. Approve the Owner-Contractor Agreement with the Low Bidder
Attachments
Actions Taken

Order #244 - Motion Passed:  A motion to approve the Owner-Contractor Agreement with A.V.P., Inc. for the Site Improvements at South Middle School Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

III.E. Approve Revised BG-1 to Match Bid Amount
Attachments
Actions Taken

Order #245 - Motion Passed:  A motion to approve BG1 Project Application Form (Revised) (Ref#17004) for BG 19-067 - Site Improvements at South Middle School Project as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Wesley Smith.

III.F. Approve Capital Funds Request to Match Need of Low Bid
Attachments
Actions Taken

Order #246 - Motion Passed:  A motion to approve the Capital Funds Request in the amount of $120,000 for BG 19-067 - Site Improvements at South Middle School Project as presented passed with a motion by Mr. Michael Waller and a second by Mr. Kirk Haynes.

IV. Adopt Resolution Authorizing Execution of Deed for Portion of SMS Property
Elizabeth Bird
Rationale

RESOLUTION AUTHORIZING QUITCLAIM DEED BETWEEN THE HENDERSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION CITY OF HENDERSON

Attachments
Actions Taken

Order #247 - Motion Passed:  A motion to adopt a Resolution authorizing a Quitclaim Deed between the Henderson County School District Finance Corporation and the City of Henderson for a portion of the South Middle School Property passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

V. Recess for Henderson County School District Finance Corporation Meeting
Elizabeth Bird
Actions Taken

Order #248 - Motion Passed:  A motion to recess the Henderson County Board of Education Special Meeting to convene a Henderson County School District Finance Corporation Meeting at 6:10 p.m. passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

VI. Resume Board of Education Special Meeting
Elizabeth Bird
VII. BG 19-068 - New Jefferson Elementary School Project Update
Jeff Justice
VII.A. Review Design Development Documents
Attachments
VII.B. Approve the Design Development Documents
Actions Taken

Order #249 - Motion Passed:  A motion to approve the Design Development documents for the New Jefferson Elementary School Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

VII.C. Approve Revised BG-1 to Match Updated Cost Estimate
Attachments
Actions Taken

Order #250 - Motion Passed:  A motion to approve BG1 Project Application Form (Revised) (Ref# 17225) for BG 19-068 - New Jefferson Elementary School Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

VII.D. Approve BG-2 and BG-3
Attachments
Actions Taken

Order #251 - Motion Passed:  A motion to approve BG-2 Outline Specifications Energy Design Criteria Form and BG-3 Statement of Probable Cost Form for BG 19-068 - New Jefferson Elementary School Project passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

VII.E. Approve Waiver Submission - Square Footage
Attachments
Actions Taken

Order #252 - Motion Passed:  A motion to approve a Waiver Request to Total Allowable Square Footage for BG 19-068 - New Jefferson Elementary School Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

VII.F. Approve Waiver Submission - Resource Rooms
Attachments
Actions Taken

Order #253 - Motion Passed:  A motion to approve the Waiver Request to modify resource room requirements for BG 19-068 - New Jefferson Elementary School Project as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

VIII. Adjourn
Lisa Baird
Actions Taken

Order #254 - Motion Passed:  A motion to adjourn the meeting at 6:43 p.m. passed with a motion by Mr. Michael Waller and a second by Mr. Kirk Haynes.