Henderson County
June 10, 2019 6:00 PM
Board of Education Special Meeting
I. Welcome & Call Meeting to Order
Lisa Baird
I.A. Moment of Silence & Pledge of Allegiance
II. Approval of Agenda
Lisa Baird
Actions Taken

Order #200 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

III. Sesquicentennial Spotlight
Attachments
IV. Students & Staff Recognition
Marganna Stanley
IV.A. 2019 Core Values Recipients
Rationale

Own the Outreach – Mary Bullock (Niagara/Bend Gate)

Cultivate a Community Where Character Matters – Jessica Emerson (Jefferson)

Be the Change Agent – Hannah Hudson (Bend Gate)

Authentic Service to All – Rhonda Garner (Central Office)

Authentic Service to All – Denise Mosley (HCHS)

Genuine Relationships are the Foundation of Everything we do – Box Sexton (HCHS)

Genuine Relationships are the Foundation of Everything we do – Sam Moore (AB Chandler)

Inspire Human Greatness – Marie Cavanah (South Middle School)

Excellence in All We Do – Billy Austill (Maintenance)

IV.B. National Board Certified Teacher
Rationale

Amber Stone - Thelma B. Johnson Early Learning Center

IV.C. Building a Better Graduate Innovation Library Hubs
Rationale

Video presentation

Attachments
V. Public Participation & Recognition of Guests
Lisa Baird
VI. Approve Minutes from Prior Meetings
Lisa Baird
Attachments
Actions Taken

Order #201 - Motion Passed:  A motion to approve the Minutes from May 20, 2019 Special and Regular Meetings passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

VII. Reports
VII.A. Miscellaneous Capital Projects Update
Craig Thomas
VII.A.1. Approve Change Order No. 1 for BG 19-128 Gym Floor Replacement - NMS, SMS, and HCHS Project
Attachments
Actions Taken

Order #202 - Motion Passed:  A motion to approve Change Order No. 1 with a credit of ($5,633.00) for BG 19-128 - Gym Floor Replacement - North Middle School, South Middle School and HCHS Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

VII.A.2. Approve Contract Documents for Bidding for BG 19-232- Soccer Field Lighting - Henderson County High School Project
Attachments
Actions Taken

Order #203 - Motion Passed:  A motion to approve the Contract Documents for Bidding for BG 19-232 - Soccer Field Lighting - Henderson County High School Project passed with a motion by Mr. Kirk Haynes and a second by Mr. Michael Waller.

VII.B. Spottsville Elementary School Update
John Hagan Codell
VII.B.1. Approve Change Order No. 24-3-1 for BG 15-016 - New Spottsville Elementary School Project
Attachments
Actions Taken

Order #204 - Motion Passed:  Approve Change Order No. 24-3-1 with Hydronic Steam & Equipment with a credit of ($1,050) for the purchase order after final payment had been issued. CM contracted supplier regarding refund of amount reflected on credit memo. Supplier returned payment amount to Owner via Check 146004. Credit change order issued to account for the unused purchase order amount passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

VII.B.2. Approve Nineteen BG-4's for BG 15-016 - New Spottsville Elementary School Project
Rationale

Proposed BG-4s for June 10, 2019 Henderson County Board Meeting
Bid Pkg Contractor/Supplier Total On BG-4
1 Double A Services $157,822.71
3 Hazex Construction Company $1,454,662.81
5 Stewart Richey Structural Steel $1,060,694.59
7 Kentucky Mirror & Plate Glass Co $339,359.00
8 Preferred Construction Services $1,017,625.33
10 Simms Painting Company $197,893.90
12 Great Lakes West $366,055.00
13 D-C Elevator $55,350.00
15 PPMI Construction Company $689,384.44
16 PPMI Construction Company $178,343.13
18 Martin Flooring Company $68,855.00
21 State Electric Company $22,000.00
22 Danco Construction $6,265,359.88
23 Atlas Companies $122,600.00
24 Henry's Plumbing $2,521,707.23
25 PPMI Construction Company $48,088.31
26 State Electric Company $655,045.24
27 State Electric Company $282,009.06
28 State Electric Company $51,263.93

Attachments
Actions Taken

Order #205 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28431) with contractor, Double A Services, with the total cost of construction of $157,822.71 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #206 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28432) with contractor, Hazex Construction Company, with the total cost of construction of $1,454,662.81 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #207 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28433) with contractor, Stewart Richey Structural Steel, with the total cost of construction of $1,060,694.59 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #208 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28434) with contractor, Kentucky Mirror & Plate Glass Co., with the total cost of construction of $339,359.00 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #209 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28459) with contractor, Preferred Construction, with the total cost of construction of $1,017,625.33 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #210 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28436) with contractor, Simms Painting Company, Inc., with the total cost of construction of $197,893.90 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #211 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28441) with contractor, Great Lakes West, with the total cost of construction of $366,055.00 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #212 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28442) with contractor, D-C Elevator, with the total cost of construction of $55,350.00 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #213 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28458) with contractor, PPMI Construction Company, with the total cost of construction of $689,384.44 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #214 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28458) with contractor, PPMI Construction Company, with the total cost of construction of $178,343.13 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #215 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28440) with contractor, Martin Flooring Company, with the total cost of construction of $68,855.00 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #216 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28439) with contractor, State Electric Company, Inc., with the total cost of construction of $22,000.00 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #217 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28438) with contractor, Danco Construction, with the total cost of construction of $6,265,359.88 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #218 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28437) with contractor, Atlas Companies, with the total cost of construction of $122,600.00 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #219 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28452) with contractor, Henry's Plumbing, with the total cost of construction of $2,521,707.23 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #220 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28458) with contractor, PPMI Construction Company, with the total cost of construction of $48,088.31 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #221 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28455) with contractor, State Electric Company, Inc., with the total cost of construction of $655,045.24 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #222 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28456) with contractor, State Electric Company, Inc., with the total cost of construction of $282,009.06 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #223 - Motion Passed:  A motion to approve FACPAC BG-4 Form (Ref# 28457) with contractor, State Electric Company, Inc., with the total cost of construction of $51,263.93 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

VII.C. BG 19-068 - New Jefferson Elementary School Project Update
Jeff Justice
VII.D. BG 19-067 - Site Improvements at South Middle School Project
Jeff Justice
VII.D.1. Approve Bids for Site Improvements Project
Attachments
Actions Taken

Order #224 - Motion Passed:  A motion to reject the bid by M Bowling, Inc. for BG 19-067 - Site Improvements at South Middle School Project and adjust the bid package before sending it out for re-bid passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

VII.D.2. Approve the Owner-Contractor Agreement with the Low Bidder
VII.D.3. Approve Revised BG-1 to Match Bid Amount
VII.D.4. Approve Capital Funds Request to Match Need of Low Bid
VII.D.5. Adopt Resolution Authorizing Execution of Deed of Correction from the Board to the Henderson County Schools District Finance Corporation for South Middle School Property
Elizabeth Bird
Rationale

HENDERSON COUNTY SCHOOL BOARD RESOLUTION

RESOLUTION OF THE BOARD OF EDUCATION OF THE HENDERSON COUNTY, KENTUCKY, APPROVING A DEED OF CORRECTION FROM THE BOARD OF EDUCATION OF HENDERSON COUNTY, KENTUCKY (“BOARD OF EDUCATION”) TO THE HENDERSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION (“FINANCE CORPORATION”) TO CORRECT ERRORS IN THE DESCRIPTION OF PROPERTY CONVEYED BY THE BOARD OF EDUCATION TO THE FINANCE CORPORATION IN DEED DATED MARCH 30, 2018, OF RECORD IN DEED BOOK 631, PAGE 129, IN THE OFFICE OF THE HENDERSON COUNTY COURT CLERK; AUTHORIZING AND APPROVING THE EXECUTION OF A DEED CORRECTION TO THE FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS.

Attachments
Actions Taken

Order #225 - Motion Passed:  A motion to adopt Resolution authorizing execution of Deed of Correction from the Board to the Henderson County Schools District Finance Corporation for South Middle School Property passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

VII.D.6. Adopt Resolution Authorizing the Finance Corporation to Execute a Quitclaim Deed from the City of Henderson and Consolidation Plat for the South Middle School Property
Elizabeth Bird
Rationale

HENDERSON COUNTY SCHOOL BOARD RESOLUTION

RESOLUTION OF THE BOARD OF EDUCATION OF THE HENDERSON COUNTY, KENTUCKY (“BOARD OF EDUCATION”):

  • AUTHORIZING THE HENDERSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION (“FINANCE CORPORATION”) EXECUTE A QUIT CLAIM DEED FROM THE CITY OF HENDERSON, KENTUCKY (“CITY”) TO THE FINANCE CORPORATION FOR PURPOSES OF MODIFYING THE EXISTING BOUNDARIES OF THE SOUTH MIDDLE SCHOOL PROPERTY TO REMEDY ISSUES RELATED TO THE LOCATION OF THE CITY’S EXISTING RIGHT-OF-WAY;
  • AUTHORIZING AND APPROVING THE EXECUTION OF A QUIT CLAIM DEED FROM THE CITY TO THE FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS;
  • AUTHORIZING THE FINANCE CORPORATION TO EXECUTE A CONSOLIDATION PLAT PREPARED BY BRANSON SURVEYS, INC. REFLECTING THE RECENT BOUNDARY SURVEY OF THE SOUTH MIDDLE SCHOOL PROPERTY; and
  • AUTHORIZING AND APPROVING THE EXECUTION OF A CONSOLIDATION PLAT OF THE SOUTH MIDDLE SCHOOL PROPERTY, PREPARED BY BRANSON SURVEYS, INC., TO BE SUBMITTED TO THE CITY PLANNING COMMISSION.

Attachments
Actions Taken

Order #226 - Motion Passed:  A motion to adopt Resolution authorizing the Finance Corporation to execute a Quitclaim Deed from the City of Henderson and Consolidation Plat for the South Middle School Property passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

VII.D.7. Recess for Henderson County School District Finance Corporation
Lisa Baird
Rationale

  • Recess for Henderson County School District Finance Corporation Meeting

Actions Taken

Order #227 - Motion Passed:  A motion to recess at 6:40 p.m. for Henderson County School District Finance Corporation Meeting passed with a motion by Mr. Kirk Haynes and a second by Mrs. Tracey Williams.

VII.D.8. Resume Board of Education Special Meeting
Lisa Baird
Rationale

  • Resume Board of Education Regular Meeting

Actions Taken

Order #228 - Motion Passed:  A motion to resume the Board of Education Special Meeting at 6:49 p.m. passed with a motion by Mr. Michael Waller and a second by Mr. Kirk Haynes.

VII.E. Employee Pay Options
Cindy Cloutier
Attachments
VIII. Old Business
IX. New Business
IX.A. Establish Two Positions and Change of Name
Marganna Stanley
Rationale

  • Director of Public Information
  • AWARE Grant Project Director
  • Change the job title of the current Assistant Superintendent of District Relations and Operations to Assistant Superintendent of Teaching and Learning

IX.A.1. Director of Public Information
Attachments
Actions Taken

Order #229 - Motion Passed:  A motion to establish the position Director of Public Information, which would replace the position Public Information Officer and would change from an hourly to a salary position passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

IX.A.2. AWARE Grant Project Director
Attachments
Actions Taken

Order #230 - Motion Passed:  A motion to establish the AWARE Grant Project Director position and to change the name of job title of the current Assistant Superintendent of District Relations and Operations to Assistant Superintendent of Teaching and Learning passed with a motion by Mr. Kirk Haynes and a second by Mrs. Lisa Baird.

IX.B. 2019-2020 Salary Schedule
Jinger Carter
Attachments
Actions Taken

Order #231 - Motion Passed:  A motion to approve the 2019-2020 Salary Schedule as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

IX.C. Consent Agenda
Lisa Baird
Actions Taken

Order #232 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

IX.C.1. Approve 2019-2020 Classified Work Calendars
Attachments
IX.C.2. Approve Bond of Depository for Public School Funds
Attachments
IX.C.3. Approve Fidelity (Performance) Bond of Treasurer Form
Attachments
IX.C.4. Approve School Activity Fund Fundraiser Requests
Rationale

  • HCHS (T-shirts) Freshman Initiative for Freshman Initiative Projects;
  • South Middle School (Butterbraids) Cheer to help with cheer fees;
  • HCHS (Golf Scramble) Freshman Leaders for funds for Freshman Initiative; and
  • HCHS (Craft Fair) vendors to sell and showcase their products to raise funds for HCHS Volleyball.

Attachments
IX.C.5. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS JROTC to travel to Wendell Ford Regional Training Center to compete in the Junior ROTC Cadet Leadership Challenge 6/1/19 - 6/5/19;
  • HCHS Girls Soccer Team to travel to Frankfort/Lexington, KY July 26-28, 2019 to compete in a soccer preseason tournament; and
  • HCHS Colonel's Cookin Crazies Chef Team to travel to the Kentucky State Fair August 18-19, 2019 and possibly August 22, 2019 to compete in the Kentucky Farm to School Junior Chef Competition.

Attachments
IX.C.6. Approve Second Reading of 2019-2020 Student Code of Conduct Handbook
Attachments
IX.C.7. Approve 2019-2021 District Technology Plan
Attachments
IX.C.8. Approve Retiree Resolutions
Rationale

Karen Brunner - Teacher, Thelma B. Johnson, Early Learning Center - 29 year of service-HCS, 31 years in education

Claire Griffin - Teacher, South Middle School - 23 years of service

Nancy Felty - Instructional Monitor, South Heights Elementary - 29 years of service

Wallace Hallmark - Custodian, Niagara Elementary - 16 years of service

Connie Newman - Instructor II/Childcare, Spottsville Elementary - 24 years of service

Brian Ettensohn - Teacher, Henderson County High School - 27 years of service

Gwen Hatfield - Program Assistant, Henderson County High School - 27 years of service

Sheila Tyler - Childcare Instructor, Bend Gate Elementary - 22 years of service

Shirley Adams - Cook/Baker, East Heights Elementary - 29 years of service

Pam Leadingham - Teacher, Central Academy School - 18 years of service-HCS, 32 years in education

Attachments
IX.C.9. Approve Grant Application
Rationale

  • HCHS (no money amount defined - for free curriculum) Jordan Porco Foundation to provide mental health programming materials for students/teenagers called "4 What's Next" for a one-year period.

Attachments
IX.C.10. Approve first reading of newly recommended KSBA Policy Update #42
Attachments
IX.C.11. Review and accept newly recommended KSBA Procedure Update #23
Attachments
IX.C.12. Approve HCS Employee/Position Listing for 2019-2020
Attachments
IX.C.13. Approve School Activity Fund Donations
Attachments
IX.C.14. Approve Transportation Request
Rationale

  • Approve use of 3 school buses for Henderson County 4H from June 25-28, 2019 to transport 150 students to and from camp.

Attachments
IX.C.15. Approve Surplus of Board Vehicles
Attachments
IX.C.16. Approve 2018-2019 Amended School Calendar
Attachments
X. Financial
Cindy Cloutier
X.A. Treasurer's Report
Attachments
Actions Taken

Order #233 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending May 31, 2019 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

X.B. Paid Warrant Report - Action Required
Attachments
Actions Taken

Order #234 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between May 21, 2019 and June 10, 2019 passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

XI. Personnel Actions
Lisa Baird
Attachments
Actions Taken

Order #235 - Motion Passed:  A motion to adopt the evaluation of the Superintendent, Mrs. Marganna Stanley, for the 2018-2019 school year, with an Exemplary ranking in all seven categories passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

XII. Adjourn - Action Required
Lisa Baird
Actions Taken

Order #236 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:24 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Kirk Haynes.