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I.
Welcome & Call Meeting to Order
Board Chairperson
I.A.
Moment of Silence & Pledge of Allegiance
I.B.
Board Officers
Henderson County Board of Education Officers:
Chairperson - Mrs. Lisa Baird
Vice-Chairperson - Mr. Michael Waller
Secretary - Mrs. Marganna Stanley
Treasurer - Ms. Cindy Cloutier
II.
Approval of Agenda
Board Chairperson
Order #96 - Motion Passed: A motion to approve the agenda as listed passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.
III.
Students & Staff Recognition
Marganna Stanley
III.A.
Judge's Scholar for January
Judge’s Scholars for January:
Kyen Jiang, South Middle School
Reagan Campbell, North Middle School
Brylee Richards, Central Academy School
III.B.
Creator of Sesquicentennial Logo
Nicholas Nixon, HCHS Senior, creator of the Sesquicentennial Logo.
III.C.
School Board Recognition Month
District #1 - Tracey Williams
District #2 - Kirk Haynes
District #3 - Lisa Baird
District #4 - Mike Waller
District #5 - Wesley Smith
III.D.
Grant Writer, Nancy Satterfield
III.E.
Building a Better Graduate South Middle School Media Center
IV.
Public Participation & Recognition of Guests
Board Chairperson
V.
Approve Minutes from Prior Meetings
Board Chairperson
Order #97 - Motion Passed: A motion to approve the Minutes from the December 17, 2018 Regular Meeting passed with a motion by Mr. Michael Waller and a second by Mr. Wesley Smith.
VI.
Reports
VI.A.
Sesquicentennial
Megan Mortis
VI.B.
Spottsville Elementary School Project Update
John Hagan Codell
VI.B.1.
Approve Change Orders for BG 15-016 - Spottsville Elementary School Project
Order #98 - Motion Passed: A motion to approve Change Order 5-2-1 with Sugar Steel Corporation with a credit of ($6.41) for the remaining balance of purchase order for BG 15-016 - Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
Order #99 - Motion Passed: A motion to approve Change Order 8-1-2 with Johns Manville with a credit of ($16.04) for the remaining balance of purchase order for BG 15-016 - Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
Order #100 - Motion Passed: A motion to approve Change Order 8-2-1 with Dairymans Supply with a credit of ($18.63) for the remaining balance of purchase order for BG 15-016 - Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
Order #101 - Motion Passed: A motion to approve Change Order 22-6 with Danco Construction with a credit of ($22,000.00) to eliminate installation of chain link fence at ditch line as shown on plans for BG 15-016 - Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
Order #102 - Motion Passed: A motion to approve Change Order 24-4 with Henry's Plumbing in the amount of $12,140.86 for the addition of upright sprinkler heads in Room 158; work to comply with local utility company requirements for the installation of the water line boring beneath US 60 was unknown at time of bidding; allowance of $25,000 was added to bid package for bidding purposes; work was performed on time and material basis and exceeded the allowance all for BG 15-016 - Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
Order #103 - Motion Passed: A motion to approve Change Order 26-5 with State Electric Company in the amount of $9,219.94 for the additional cost to install shunt trip breakers at all kitchen equipment under the range hood per electrical inspector, heat trace on freezer coil lines, additional lights in the freezer and cooler as well as 3.5mm connections at teacher work stations as requested by owner all for BG 15-016 - Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
VI.C.
New Jefferson Elementary School and South Middle School Site Improvements Projects Update
Jeff Justice
VI.D.
HCHS Athletic Report
Chad Thompson
VI.E.
Child Nutrition Report
Charlotte Baumgartner
VI.F.
December 1 Count
Kris Mayes
VI.G.
North Middle School SBDM Report
Rebecca Johnson and SBDM
VI.H.
South Middle School SBDM Report
Ryan Reusch and SBDM
VI.I.
Cairo Elementary School SBDM Report
Brooke Shappell and SBDM
VII.
Old Business
VII.A.
Second Reading of 2019-2020 School Calendar
Kasey Farmer
Order #104 - Motion Passed: A motion to adopt the second reading of the 2019-2020 School Calendar as presented passed with a motion by Mr. Michael Waller and a second by Mr. Wesley Smith.
VII.B.
District Improvement Plan Second Reading
Kim White
Order #105 - Motion Passed: A motion to approve the second reading of the District Improvement Plan as presented passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
VIII.
New Business
VIII.A.
Approval of 2019 Regular Board Meeting Dates
Marganna Stanley
Order #106 - Motion Passed: A motion to approve the 2019 Regular Board Meeting date as presented passed with a motion by Mr. Michael Waller and a second by Mr. Kirk Haynes.
VIII.B.
Owner/Architect Agreement for BG 19-128 - HCHS, NMS and SMS Gym Floor Replacement Project
Steve Steiner
Order #107 - Motion Passed: A motion to approve the Standard Form of Agreement Between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 19-128 - HCHS, NMS and SMS Gym Floor Replacement Project passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.
VIII.C.
Consent Agenda
Board Chairperson
Order #108 - Motion Passed: A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
VIII.C.1.
Approve School Activity Fund Fundraiser Requests
- North Middle School Choir (Great American Opportunities) to provide funds for choral music and choir activities; and
- HCHS Band to cancel the Moore and Moore Fundraiser and replace it with a Burgoo Fundraiser to be held in March 2019.
VIII.C.2.
Approve Student Overnight Trips Requests
- HCHS Academic Team to Travel to Versailles, KY February 1-2, 2019 for the Woodford Spring Invitational;
- HCHS Band students to travel to Lexington, KY for UK Honor Band February 1-3, 2019;
- HCHS Chorus students to attend the KMEA All-State Chorus Conference in Louisville, KY February 6-9, 2019;
- HCHS Band students to attend the All-State Band - KMEA Music Conference in Louisville, KY February 6-9, 2019;
- North Middle School Cheer Team to travel to Orlando, FL February 7-12, 20-19 to compete in a National Competition;
- HCHS JROTC Rifle Team to attend the 2019 JROTC Service Championship competition in Port Clinton, OH February 14-18, 2019; and
- HCHS FCCLA to participate in Star Events and FCCLA Kentucky State Meeting March 18-21, 2019 in Louisville, KY.
VIII.C.3.
Approve Non-Resident Contracts
Non-Resident Contracts for 2019-2020:
Hopkins County
Owensboro Independent
VIII.C.4.
Approve Two (2) HCS Educators to Attend the National Education Association Annual Meeting
VIII.C.5.
Approve Bid Recommendations
Bid Recommendations:
Athletic Equipment and Supplies Bid #1-19-6-1
Print Bid #2-19-6-1
Bid Renewal Recommendations:
Lawn Mowing Services Bid #5-18-5-3
VIII.C.6.
Approve Request for One (1) Adjunct Instructor
IX.
Financial
Cindy Cloutier
IX.A.
2019-2020 Draft Budget
IX.B.
Treasurer's Report
Order #109 - Motion Passed: A motion to approve the Treasurer's Report for the month ending December 31, 2018 passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
IX.C.
Paid Warrant Report
Order #110 - Motion Passed: A motion to approve the Paid Warrant Report for payments made between December 18, 2018 and January 22, 2019 passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
X.
Personnel Actions
Board Chairperson
XI.
Adjourn
Board Chairperson
Order #111 - Motion Passed: There being no further business to come before the Board, a motion to adjourn the meeting at 7:48 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.
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