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I.
Welcome & Call Meeting to Order
Lisa Baird
I.A.
Moment of Silence & Pledge of Allegiance
II.
Approval of Agenda
Lisa Baird
Order #37 - Motion Passed: A motion to approve the agenda as listed passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
III.
Students & Staff Recognition
Marganna Stanley
III.A.
Judge's Scholar for September
Ella Hall - 5th Grade at A.B. Chandler Elementary
III.B.
AR Summer Reading Challenge Winners
Elementary School
June - Ava Zigler from Cairo
June - Max Becker from A.B. Chandler
July - Clara Hewgley from Cairo
July - Garrison McCord from Spottsville
Middle School
June - Kendal Hargrove from South Middle
June - Kyen Jiang from South Middle
July - Ava Eblen from North Middle
July - Kyen Jiang from South Middle
Overall Winner:
South Middle School
IV.
Public Participation & Recognition of Guests
Lisa Baird
IV.A.
Rotary Presentation to the FRYSC Backpack Program
Nancy Gibson
IV.B.
Henderson Fire Department Presentation of Stop the Bleed Kits
Steve Steiner
V.
Approve Minutes from Prior Meetings
Lisa Baird
Order #38 - Motion Passed: A motion to approve the Minutes from the August 30, 2018 Special Meeting passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
VI.
Reports
VI.A.
New Spottsville Elementary School Update
John Hagan Codell
VI.A.1.
Change Order 5-3 for BG 15-016 - New Spottsville Elementary School
Order #39 - Motion Passed: A motion to approve Change Order 5-3 for BG 15-016 - New Spottsville Elementary School Project in the amount of $1,050 for the installation of conduit and electrical boxes for receptacles and fire alarm devices inside the cafeteria columns in lieu of surface mounted receptacles. Plasma cutting of columns required in order to flush mount boxes at each location passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
VI.B.
Bonding Capacity
Joe Nance
VI.C.
JROTC
Jeffrey Garrott
VI.D.
CTE
Amanda Lacer
VI.E.
HCHS Athletic Report
Chad Thompson
VI.F.
Student Services
Kasey Farmer
VII.
Old Business
VII.A.
Second Reading of Policy 03.6 - Volunteers
Jinger Carter
Order #40 - Motion Passed: A motion to approve the second reading of Policy 03.6 - Volunteers as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.
VII.B.
Second Reading of Policy 01.41 - Organizational Meetings and 01.7 - Board Attorney
Elizabeth Bird
Order #41 - Motion Passed: A motion to approve the second reading of Policy 01.41 - Organizational Meetings and Policy 01.7 - Board Attorney as presented passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
VIII.
New Business
VIII.A.
Digital Learning Coach Position
Marganna Stanley
Order #42 - Motion Passed: A motion to approve the elementary Digital Learning Coach position passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
VIII.B.
CTE Career Coach Position
Marganna Stanley
Order #43 - Motion Passed: A motion to approve the recommendation of the administration to establish the position of CTE Career Coach for the 2018-2019 school year passed with a motion by Dr. Sally Sugg and a second by Mr. Michael Waller.
VIII.C.
Approval of Three (3) AIA Document B101 - 2007 Standard Form of Agreement Between Owner and Architect
Steve Steiner
VIII.C.1.
BG 19-049 - North Middle School Roofing Project
Order #44 - Motion Passed: A motion to approve AIA Document B101 - 2007 Standard Form of Agreement Between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 19-049 - North Middle School Reroofing Project passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
VIII.C.2.
BG 19-050 - Asphalt Improvements: Niagara, A.B. Chandler and South Heights
Order #45 - Motion Passed: A motion to approve AIA Document B101 - 2007 Standard Form of Agreement Between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 19-050 - A.B. Chandler, Niagara and South Heights Elementary Asphalt Paving Project passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.
VIII.C.3.
BG 19-053 - Safety Upgrades - Secure Entrances
Order #46 - Motion Passed: A motion to approve AIA Document B101 - 2007 Standard Form of Agreement Between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 19-053 - Safety Upgrades - Secure Entrances Project passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
VIII.D.
BG 17-217 - North Middle School Bleacher & Auditorium Light Replacement Project
Cindy Cloutier
VIII.D.1.
Approve FACPAC BG4 Form (Ref# 28110)
Order #47 - Motion Passed: A motion to approve FACPAC BG4 Form (Ref# 28110) for BG 17-217 - North Middle School Bleacher and Auditorium Light Replacement Project as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
VIII.D.2.
Approve FACPAC BG5 Project Closeout Form (Ref# 596)
Order #48 - Motion Passed: A motion to approve FACPAC BG5 Project Closeout Form (Ref# 596) for BG 17-217 - North Middle School Bleacher & Auditorium Light Replacement Project as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
VIII.E.
Capital Funds Request for BG 19-067 - Site Improvements at South Middle School and BG 19-050 - Asphalt Improvements at Niagara, A.B. Chandler and South Heights Elementary School Projects
Cindy Cloutier
Order #49 - Motion Passed: A motion to approve the Capital Funds Request Form for BG 19-067 - Site Improvements at South Middle School in the amount of $592,500 and BG 19-050 - Asphalt Improvements at Niagara, A.B. Chandler and South Heights Elementary School Project in the amount of $561,552 for a total amount of $1,154,052 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.
VIII.F.
Consent Agenda
Lisa Baird
Order #50 - Motion Passed: A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
VIII.F.1.
Approve FY2019 District Funding Assurances
VIII.F.2.
Approve 2018-2019 WSON AM & FM Advertising Package
VIII.F.3.
Approve Shortened School Day Requests for Five (5) Special Education Students
VIII.F.4.
Student Overnight Trip Requests
- HCHS Volleyball Team to travel to Lexington, KY to compete in the KY Challenge Volleyball Tournament September 21-22, 2018;
- HCHS Youth Council to attend the Green River Regional Teen Leadership Conference September 26-27, 2018 in Maple Mount, KY;
- HCHS Volleyball Team to travel to Louisville, KY to compete in the KCTVT September 28-29, 2018;
- HCHS Academic Team to travel to Dayton, OH September 28-29, 2018 to compete in the Miami Valley Invitational;
- HCHS FFA to send eight (8) FFA members to the Quarter Horse Congress Youth Horse Bowl, Hippology and Horse Judging Contests October 15-18, 2018 in Columbus, OH;
- HCHS Colonel's Brigade and Guard to travel to Lexington, KY October 26-28, 2018 to participate in state competition;
- HCHS Cheer Team to travel to Brentwood, TN October 27-28, 2018 to compete in cheer competition;
- North Middle School Cheer Team to travel to Brentwood, TN October 27-28, 2018 to compete in cheer competition;
- HCHS Leo Club to travel to Elizabethtown, KY November 9-10, 2018 to attend the MD 43 Lion/Leo Leadership Conference;
- HCHS Cheer Team to travel to Lexington, KY December 7-8, 2018 for the State Cheer Competition;
- HCHS Cheer Team to travel to Orlando, FL February 7-12, 2019 to compete at UCA Nationals; and
- North Middle School's Education Travel (80 students and 10 chaperones) to visit New York, NY March 29-April 3, 2019 for an educational learning experience.
VIII.F.5.
Approve School Activity Fund Fundraiser Request
- HCHS Softball (20/20) to help offset the cost of a new hitting building and new equipment;
- HCHS Cheerleading (Frontier Trash Bags) to raise money for HCHS competition/game team;
- North Middle Cheer Squad (Trashbag Sales) to raise funds to offset cost of competition fees; and
- North Middle Choir (Snapraise) to provide funds for choral music and choir activities.
VIII.F.6.
Approve 2018-2019 Admissions and Release Committee Chairpersons
VIII.F.7.
Approve 2018-2019 504 Coordinators
VIII.F.8.
Adopt Retiree Resolution
Helen O'Daniel - Teacher, Henderson County High School - 21 years of service
VIII.F.9.
Approve 2018-2019 Indirect Cost Rates
VIII.F.10.
Approve Revised Date for District Wide Surplus Auction
Surplus auction to be held November 27, 2018 at 10:00 a.m.
IX.
Financial
Cindy Cloutier
IX.A.
2018-2019 Working Budget
Order #51 - Motion Passed: A motion to approve the 2018-2019 Working Budget as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
IX.B.
Treasurer's Report
Order #52 - Motion Passed: A motion to approve the Treasurer's Report for the month ending August 31, 2018 passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
IX.C.
Paid Warrant Report
Order #53 - Motion Passed: A motion to approve the Paid Warrant Report for payments made between August 21, 2018 and September 17, 2018 passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.
X.
Personnel
X.A.
2018-2019 Certified Staff Allocation Totals
Marganna Stanley
X.B.
Personnel Actions
Lisa Baird
XI.
Adjourn
Lisa Baird
Order #54 - Motion Passed: There being no further business to come before the Board, a motion to adjourn the meeting at 7:30 p.m. passed with a motion by Mr. Michael Waller and a second by Mr. Wesley Smith.
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