Order #159 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Dr. Sally Sugg and a second by Mrs. Lisa Baird.

Dalvis Majors - Jefferson Elementary

Second place in a national competition in Orlando, Florida.  All students have maintained a GPA of 3.5 and above.

• MeetingMinutes - February 12, 2018 Special Meeting

Order #160 - Motion Passed:  A motion to approve the Minutes from February 12, 2018 Special Meeting passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

• BG4 - HCS Transportation Bldg Parking Lot Repairs
• BG5 - HCS Transportation Bldg Parking Lot Repairs

Order #161 - Motion Passed:  A motion to approve FACPAC BG4 Form (Ref#27727) for BG #17-220 - HCS Transportation Building Parking Lot Repairs Project as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #162 - Motion Passed:  A motion to approve FACPAC BG5 Project Closeout Form (Ref#341) for BG #17-220 - HCS Transportation Building Parking Lot Repairs Project as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

• February 2018 BOARD MEETING PROPOSED CHANGE ORDERS
• BG 15-016 Change Order 10-2 -signed by contractor
• BG 15-016 Change Order 12-1 (pending contractor)
• BG 15-016 Change Order 13-1 -signed by contractor
• BG 15-016 Change Order 18-2 -signed by contractor
• BG 15-016 Change Order 21-2 -signed by contractor
• BG 15-016 Change Order 22-3 -signed by contractor
• BG 15-016 Change Order 23-2 -signed by contractor
• BG 15-016 Change Order 24-2 -signed by contractor
• BG 15-016 Change Order 3-5 -signed by contractor
• BG 15-016 Change Order 5-2 signed by contractor
• BG 15-016 Change Order 8-3 (pending contractor)

Order #163 - Motion Passed:  A motion to approve Change Order 3-5 with Hazex Construction Company for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #164 - Motion Passed:  A motion to approve Change Order 5-2 with Stewart Richey Structural Steel for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #165 - Motion Passed:  A motion to approve Change Order 8-3 with Preferred Construction for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #166 - Motion Passed:  A motion to approve Change Order 10-2 with Simms Painting Company for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #167 - Motion Passed:  A motion to approve Change Order 12-1 with Great Lakes West for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #168 - Motion Passed:  A motion to approve Change Order 13-1 with D-C Elevator for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #169 - Motion Passed:  A motion to approve Change Order 18-2 with Martin Flooring Company for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #170 - Motion Passed:  A motion to approve Change Order 21-2 with State Electric Company for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #171 - Motion Passed:  A motion to approve Change Order 22-3 with Danco Construction for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #172 - Motion Passed:  A motion to approve Change Order 23-2 with Atlas Companies for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #173 - Motion Passed:  A motion to approve Change Order 24-2 with Henry's Plumbing for BG #15-016 - Spottsville Elementary School Project in the amount of $0.00 with a time extension of twenty-two (22) working days lost due to adverse weather between April 2017 Monthly Management Meeting through the January 2018 Monthly Management Meeting. Time extension of fourteen (14) working days lost to the work stoppage as a result of the electrical contractor default. The 36 total working days calculate to fifty (50) calendar days passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

• Completion Agreement Bid Package 15 Spottsville Execution Copy
• Completion Agreement Bid Package 16 Spottsville Execution Copy
• Completion Agreement Bid Package 25 Spottsville Execution Copy
• Tender Agreement Bid Package 15 Spottsville Execution Copy
• Tender Agreement Bid Package 16 Spottsville Execution Copy
• Tender Agreement Bid Package 25 Spottsville Execution Copy

Order #174 - Motion Passed:  A motion to ratify the Contract Completion Agreement for Bid Package #15 (Electrical) for the new Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #175 - Motion Passed:  A motion to ratify the Contract Completion Agreement for Bid Package #16 (Electrical/Data/Voice Cabling IBB) for the new Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #176 - Motion Passed:  A motion to ratify the Contract Completion Agreement for Bid Package #25 (Intercom, Time Control System) for the new Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #177 - Motion Passed:  A motion to ratify the Tender and Release Agreement for Bid Package #15 (Electrical) for the new Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #178 - Motion Passed:  A motion to ratify the Tender and Release Agreement for Bid Package #16 (Electrical/Data/Voice Cabling IBB) for the new Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #179 - Motion Passed:  A motion to ratify the Tender and Release Agreement for Bid Package #25 (Intercom) for the new Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

• Henderson County Schools GESC - 2-19-18

Order #180 - Motion Passed:  A motion to approve the Guaranteed Energy Savings Contract between Henderson County Board of Education and Trane U.S. Inc., Trane Contract No. P6-18026 for BG #18-133 - Henderson County Schools Guaranteed Energy Savings Contract passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

• BG1 Revised - BG 18-133 - HCS Guaranteed Energy Savings Contract

Order #181 - Motion Passed:  A motion to approve BG1 Project Application Form (Revised) (Ref# 15960) for BG #18-133 - Henderson County Schools Guaranteed Energy Savings Contract with a total project cost of $3,975,000.00 passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

• BG2 - HCS Guarantee Energy Savings Contract

Order #182 - Motion Passed:  A motion to approve the BG-2 Outline Specifications Energy Design Criteria for BG #18-133 - Henderson County Schools Guarantee Energy Savings Contract passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

• Purchase Order and Trane Equipment Proposal

Order #183 - Motion Passed:  A motion to approve the Purchase Order and Trane Equipment Proposal for BG #18-133 - Henderson County Schools Guaranteed Energy Savings Contract passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

• Intelligent Services Service Agreement

Order #184 - Motion Passed:  A motion to approve Harshaw Trane Intelligent Services Service Agreement for BG #18-133 - Henderson County Schools Guaranteed Energy Savings Contract passed with a motion by Mrs. Lisa Baird and a second by Mr. Michael Waller.

• GESC Update

HENDERSON COUNTY SCHOOL BOARD RESOLUTION

RESOLUTION OF THE BOARD OF EDUCATION OF THE HENDERSON COUNTY (KENTUCKY) SCHOOL DISTRICT, APPROVING A GUARANTEED ENERGY SAVINGS CONTRACT WITH HARSHAW TRANE; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE HENDERSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS.

Order #185 - Motion Passed:  A motion to adopt the Resolution authorizing the Henderson County Schools District Finance Corporation to issue Energy Conservation Revenue Bonds for the Guaranteed Energy Savings Contract passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.

Order #186 - Motion Passed:  A motion for a brief recess of the Board of Education Meeting so that a meeting of the Henderson County School District Finance Corporation can be convened passed with a motion by Mr. Wesley Smith and a second by Mrs. Lisa Baird.

• Henderson County Schools State Department Audit 17-18
• Transportation Board Report 2018

• energy project savings

• Title I
• Title II

• District Improvement Plan

Order #187 - Motion Passed:  A motion to approve the second reading of the 2017-2018 District Improvement Plan passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #188 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

• Retroactive approval for HCHS Choir students to attend KMEA All State in Louisville, KY February 7-10, 2018;
• HCHS HOSA student to attend the Kentucky State HOSA:  Future Health Professionals Leadership Conference in Louisville, KY March 15-17, 2018;
• HCHS Academic Team to attend the NAQT State Championship March 2-3, 2018 in Lexington, KY;
• HCHS FCCLA to attend the 2018 Kentucky FCCLA Meeting March 25-28, 2018 in Louisville, KY;
• HCHS FBLA to participate in Region 2 FBLA Competition February 26-27, 2018 in Owensboro, KY; and
• HCHS DECA students to participate in the state competition March 4-6, 2018 in Louisville, KY.

• Student Overnight Trip Requests
• Student trip request
• DECA Trip

• SFCC FY-2018 KETS offer of assistance

• HCHS HOSA students to sell door hangers to raise money for HOSA Club organization; and
• HCHS Band to cancel their World's Finest Chocolate Fundraiser and participate in a candle fundraiser

• School Activity Fund Fundraiser Request
• Band Fundraiser

Bid Renewal:

Office/Bookstore Supplies Bid #3-17-5-2

• Office -Bookstore Supplies February 19, 2018

• District ($11,000) - Funding for a new "Buster the Bus" through the KY Highway Safety Grant program;
• Spottsville Elementary ($125,000) - Funding for two "Maker Space" workrooms through the AT&T Aspire grant;
• Thelma B. Johnson Early Learning Center ($1,000) - Funding to secure additional library books through the "JUMP" library grant;
• South Middle School ($10,000) - Funding to secure library books through the Association for Library Services to Children grant donation;
• Thelma B. Johnson Early Learning Center ($20,000) - Funding for the Henderson County Early Childhood Council through the KY Governor's Office of Early Childhood;
• District ($85,000) - Funding for continuation of the district's HOME program through the McKinney-Vento grant from KDE;
• South Heights Elementary ($1,500) - Funding to support the annual SOAR dinnar and awards ceremony through a grant from the Rotary Club;
• District ($1,700) - Funding for the districts' newly organized elementary cross-country program awards through a grant from the Rotary Club; and
• South Middle School ($3,000) - Funding for purchasing additional books through a grant from the Rotary Club.

• Grant Applications

• Financial statements January, 2018

Order #189 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending January 2018 passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

• Paid Warrant Report for Board Meeting February, 2018

Order #190 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between January 23, 2018 and February 19, 2018 passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #191 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:59 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.