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I.
Welcome & Call Meeting to Order
Lisa Baird
I.A.
Moment of Silence & Pledge of Allegiance
II.
Approval of Agenda
Lisa Baird
Order #137 - Motion Passed: A motion to approve the agenda as listed passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.
III.
Students & Staff Recognition
Marganna Stanley
III.A.
January Judge's Scholars
Judge's Scholars for January 2018
South Middle School - Jeremy Joseph
North Middle School - LaShawn Robinson
The Central Academy - Kiera Scott
III.B.
School Board Recognition Month
Thank you for your extraordinary commitment and
dedication to our students.
Mrs. Lisa Baird
Mr. Wesley Smith
Dr. Sally Sugg
Mr. Mike Waller
Mrs. Tracey Williams
III.C.
Child Nutrition, Maintenance and Transportation
IV.
Public Participation & Recognition of Guests
Lisa Baird
IV.A.
Local American Heart Association CPR Kit presentation
Malissa Troutman
V.
Approve Minutes from Prior Meetings
Lisa Baird
Order #138 - Motion Passed: A motion to approve the Minutes from December 18, 2017 Regular Meeting passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
VI.
Reports
VI.A.
Spottsville Elementary Construction Update
John Hagan Codell and Randall Johnson
VI.B.
Architect Report
Craig Thomas
VI.B.1.
Change Order No. 001 for BG 17-215 - East Heights Elementary School Partial Roof Replacement & Asphalt Replacement Project
Order #139 - Motion Passed: A motion to approve Change Order Number 001 for BG 17-215 - East Heights Elementary School Partial Roof Replacement & Asphalt Replacement Project for credits for unused wood blocking, decking, omitted tear off on the newer addition wing only and material and labor to install 64 sheets nail board with a total credit of -$4,374.40 passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
VI.B.2.
Revised BG1 for BG 17-216 - South Middle School Asphalt & Track Repairs & Auditorium Light Replacement Project
Order #140 - Motion Passed: A motion to approve BG1 Project Application Form (Revised)(Ref#15879) for BG 17-216 - South Middle School Asphalt & Track Repairs & Auditorium Light Replacement Project to repair cracks in asphalt track and install new 2' asphalt wear coat and remove and replace existing auditorium lights with new LED lights with a total project cost of $145,005.75 passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
VI.B.3.
BG4 for BG 17-224 - A.B. Chandler Elementary School HVAC Replacement Project
Order #141 - Motion Passed: A motion to approve FACPAC BG4 Form (Ref#27556) for BG 17-224 - A.B. Chandler Elementary School HVAC Replacement Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
VI.B.4.
BG5 for BG 17-224 - A.B. Chandler Elementary School HVAC Replacement Project
Order #142 - Motion Passed: A motion to approve FACPAC BG5 Project Closeout Form (Ref#313) for BG 17-224 - A.B. Chandler Elementary School HVAC Replacement Project passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
VI.C.
Child Nutrition
Nancy Gibson
VI.D.
Special Education
Bonnie Gelke
VII.
Old Business
VII.A.
Civics Test
Kim White
100 Civics Questions
Order #143 - Motion Passed: A motion to approve the 100 questions for the required Civics Test passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
VIII.
New Business
VIII.A.
District Improvement Plan
Kim White
Order #144 - Motion Passed: A motion to approve the first reading of the District Improvement Plan as presented passed with a motion by Dr. Sally Sugg and a second by Mrs. Lisa Baird.
VIII.B.
2018 Regular Board Meeting Dates
Marganna Stanley
Order #145 - Motion Passed: A motion to approve the 2018 Regular Board Meeting dates as presented except the October meeting shall be October 22, 2018 instead of October 15, 2018 passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
VIII.C.
Chronic Absenteeism
Marganna Stanley
Order #146 - Motion Passed: A motion to approve the creation of the position, Director of Pupil Personnel (DPP), and adding it to the salary schedule as presented passed with a motion by Mrs. Lisa Baird and a second by Mr. Michael Waller.
VIII.D.
Consent Agenda
Lisa Baird
Order #147 - Motion Passed: A motion to approve the Consent Agenda as presented passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
VIII.D.1.
Approve Student Overnight Trip Requests
- Retroactive approval for HCHS Basketball Team to compete in the Traditional Bank Classic at Lexington Catholic December 26-30, 2017;
- HCHS Leo Club to attend the District 43K Convention and banquet February 16-17, 2018 in Cadiz, Kentucky;
- HCHS Band students to attend the Worldstrides OnStage Festival March 16-18, 2018 in Chicago, Illinois; and
- HCHS Honor Band students to attend the University of Kentucky High School Honors Wind Ensemble, Opus 22 February 2-4, 2018 in Lexington, KY.
VIII.D.2.
Approve Retiree Resolution
Sue Kurtz - Bus Monitor, Transportation Department - 5 years of service
VIII.D.3.
Approve Bid Recommendations
Bid Recommendations:
Athletic Equipment and Supplies Bid #1-18-5-1
Print Bid #2-18-5-1
VIII.D.4.
Approve Grant Applications
- Bend Gate - KDE "Equipment Assistance" grant ($25,000) to purchase a new oven for Bend Gate;
- The Central Academy - KDE "Equipment Assistance" grant ($19,650) to purchase a walk-in freezer for The Central Academy; and
- District - "General Rx" grant ($35,000) to provide drug misuse prevention education activities to students across the district.
VIII.D.5.
Accept SFCC Offer of Assistance
The School Facilities Construction Commission (SFCC) Offer of Assistance is in the annual debt service amount of $89,681 to be used towards proposed construction or major renovation of facilities outlined in the District's most current approved facility plan.
VIII.D.6.
Approve Shortened School Day for Three (3) Special Education Students
IX.
Financial
Cindy Cloutier
IX.A.
2018-2019 Draft Budget
IX.B.
Treasurer's Report
Order #148 - Motion Passed: A motion to approve the Treasurer's Report for the month ending December 31, 2017 passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
IX.C.
Paid Warrant Report
Order #149 - Motion Passed: A motion to approve the Paid Warrant Report for payments made between December 19, 2017 and January 22, 2018 passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
X.
Personnel Actions
Lisa Baird
XI.
Executive session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition of property by the Board. Discussions are being held in closed session due to the fact that publicity might be likely to affect the value of the specific property
Lisa Baird
Order #150 - Motion Passed: A motion to move into executive session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition of property by the Board. Discussions are being held in closed session due to the fact that publicity might be likely to affect the value of the specific property at 7:22 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
Order #151 - Motion Passed: A motion to move out of executive session at 8:34 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
XII.
Adjourn
Lisa Baird
Order #152 - Motion Passed: There being no further business to come before the Board, a motion to adjourn the meeting at 8:34 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.
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