Henderson County
December 18, 2017 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Lisa Baird
I.A. Moment of Silence & Pledge of Allegiance
II. Approval of Agenda
Lisa Baird
Actions Taken

Order #117 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

III. Students & Staff Recognition
Marganna Stanley
III.A. December Judge's Scholar
Rationale

December Judge's Scholar

Andi Slayton - 5th Grade - East Heights Elementary School

IV. Public Participation & Recognition of Guests
Lisa Baird
V. Approve Minutes from Prior Meetings
Lisa Baird
Attachments
Actions Taken

Order #118 - Motion Passed:  A motion to approve the Minutes from the December 7, 2017 Special Meeting passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

VI. Reports
VI.A. Construction Report
Randall Johnson
VI.A.1. Change Orders for BG-016 - New Spottsville Elementary School Project
Attachments
Actions Taken

Order #119 - Motion Passed:  A motion to approve Change Order 24-6-1 with Isco Industries with the requested change order amount of -$78,084.09 for BG 15-016 - New Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

Order #120 - Motion Passed:  A motion to approve Change Order 24-7-1 with Geothermal Supply with a requested change order amount of $78,084.09 for BG 15-016 - New Spottsville Elementary School Project passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

VI.B. HCHS Athletic Report
Jeff Coursey
Attachments
VI.C. Student Drug Testing Report
Brian Gardner
VI.D. Civics Test Graduation Requirement
Kim White
Attachments
VII. Old Business
VII.A. 2018-2019 School Calendar
Steve Steiner
Attachments
Actions Taken

Order #121 - Motion Passed:  A motion to approve the second reading of the 2018-2019 Academic School Calendar as presented passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

VIII. New Business
VIII.A. ABA Update
Marganna Stanley
VIII.B. BG-1 for BG 18-227 - Emergency HVAC Replacement at Bend Gate Elementary School Project
Marganna Stanley
Attachments
Actions Taken

Order #122 - Motion Passed:  A motion to approve BG1 Project Application Form (Initial) (Ref#15839) for BG Number 18-227 - Emergency HVAC Replacement at Bend Gate Elementary Project with a total project cost of $34,650.00 passed with a motion by Mr. Wesley Smith and a second by Mrs. Lisa Baird.

VIII.C. Change Order 01 for BG 17-218 - Henderson County High School Misc. Repairs & Replacement Project
Marganna Stanley
Attachments
Actions Taken

Order #123 - Motion Passed:  A motion to approve Change Order Number 01 for BG 17-218 - Henderson County High School Miscellaneous Repairs and Replacement Project for labor and materials to replace/relocate the data rack/cabinet at Henderson County High School in the amount of $4,053.75 passed with a motion by Dr. Sally Sugg and a second by Mrs. Tracey Williams.

VIII.D. Change Order 01 for BG 17-216 - South Middle School Auditorium Light Replacement Project
Marganna Stanley
Attachments
Actions Taken

Order #124 - Motion Passed:  A motion to approve Change Order Number 01 for BG 17-216 - South Middle School Auditorium Light Replacement Project for labor and materials to install replacement fixtures in lieu of retrofit fixtures that was specified and bid in the amount of $6,389.00 passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

VIII.E. BG-4 and BG-5 for BG 17-020 - East Heights Elementary School Lighting Upgrade
Cindy Cloutier
Attachments
Actions Taken

Order #125 - Motion Passed:  A motion to approve FACPAC BG4 Form (Ref#27523) for BG Number 17-020 - East Heights Elementary Lighting Upgrade Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

Order #126 - Motion Passed:  A motion to approve FACPAC BG5 Project Closeout Form (Ref#266) for BG Number 17-020 - East Heights Elementary Lighting Upgrade Project passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

VIII.F. January 2018 School Board Meeting
Marganna Stanley
Actions Taken

Order #127 - Motion Passed:  A motion to approve the next regular Board of Education Meeting for Monday, January 22, 2018, at 6:00 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

VIII.G. School Superintendent Mid-Year Review
Marganna Stanley
VIII.H. Consent Agenda
Lisa Baird
Actions Taken

Order #128 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

VIII.H.1. Approve Retiree Resolutions
Rationale

  • Ronald Duncan, Utility Worker, Henderson County High School, 11 years of service
  • Joni Smith, Program Assistant I, Niagara Elementary, 24 years of service
  • Carla Haynes, Special Education Teacher Consultant, Central Office, 27 years of service
  • Penny Griffin, Cook/Baker, Bend Gate Elementary, 20 years of service

Attachments
VIII.H.2. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for North Middle School Cheer leading Team to attend a cheer competition December 15-16, 2017 in Lexington, Kentucky;
  • HCHS Academic Team to attend Fleming County Academic Tournament January 5-6, 2018 in Fleming County, Kentucky;
  • HCHS Academic Team to attend Woodford High School Academic Tournament January 19-20, 2018 in Woodford, Kentucky;
  • HCHS All State Bank members to attend the KMEA Conference in Louisville, KY February 7-10, 2018; 
  • HCHS Softball to attend the Jackson County 4th Annual Softball Tournament April 5-7, 2018 in Cookeville, TN; 
  • HCHS Softball to attend the Graves County Round Robin April 13, 2018 in Graves County, KY; and
  • HCHS Softball to attend the Queen of swing (East Carter) May 11-12, 2018 in Grayson, KY.

Attachments
VIII.H.3. Approve School Activity Fund Fundraiser Requests
Rationale

  • HCHS FBLA to cancel the Charm Bracelet/Necklace fundraiser and participate in the SNAP-Raise fundraiser in January to raise money for state competition; and
  • HCHS JROTC to participate in the SNAP-Raise fundraiser January 10, 2017 to raise money for JROTC teams to replace old equipment.

Attachments
VIII.H.4. Approve Bid Recommendations
Rationale

Bid Recommendation:

Workman's Compensation Bid

Attachments
IX. Financial
Cindy Cloutier
IX.A. Treasurer's Report
Attachments
Actions Taken

Order #129 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending November 30, 2017 passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

IX.B. Paid Warrant Report
Attachments
Actions Taken

Order #130 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between November 21, 2017 and December 18, 2017 passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

X. Personnel Actions
Lisa Baird
Attachments
XI. Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and pursuant to KRS 61.810(1)(c) for discussions of proposed or pending litigation
Lisa Baird
Actions Taken

Order #131 - Motion Passed:  A motion to move into executive session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and pursuant to KRS 61.810(1)(c) for discussions of proposed or pending litigation at 6:58 p.m. passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.

Order #132 - Motion Passed:  A motion to move out of executive session at 7:37 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

XII. Adjourn
Lisa Baird
Actions Taken

Order #133 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:37 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.