Henderson County
October 23, 2017 6:00 PM
Board of Education Special Meeting
Return
I. Welcome & Call Meeting to Order
Lisa Baird
I.A. Moment of Silence & Pledge of Allegiance
II. Approval of Agenda
Lisa Baird
Actions Taken

Order #75 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Dr. Sally Sugg and a second by Mrs. Tracey Williams.

III. Students & Staff Recognition
Marganna Stanley
III.A. October Judge's Scholar
Rationale

Kyen Jiang - 5th Grade at Bend Gate Elementary School

III.B. 2018 National Merit Scholarship Program
Rationale

Cole Privette- 2018 National Merit Scholarship Program semifinalist

Hannah Farley and Shelby Pendergraft - Commended Students in the 2018 National Merit Scholarship Program

National Merit Scholarship Program

III.C. 300 on MAP
Rationale

The first student to score a RIT of 300 on MAP Math - Julianne Latimer, 8th grader at South Middle School

III.D. Audubon Kids Zone - Rob Carroll
Rationale

https://www.youtube.com/watch?v=WkHFMXevMdo

IV. Public Participation & Recognition of Guests
Lisa Baird
V. Approve Minutes from Prior Meetings
Lisa Baird
Attachments
Actions Taken

Order #76 - Motion Passed:  A motion to approve the Minutes from September 27, 2017 Special Meeting passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

VI. Reports
VI.A. Architect Report
Craig Thomas
VI.B. Spottsville Update
John Hagan Codell
VI.B.1. Change Orders for BG# 15-016 - New Spottsville Elementary School Project
Rationale

  • Change Order Number 3-3 Hazex Construction Company ($23,317.51) - Additional earthwork, storm drainage and paving associated with the changes to the existing site conditions; and
  • Change Order Number 3-2-1 J.R. Hoe & Sons (-$16,311.00) - Reduction of storm system scope of work by re-routing line and structures.

Attachments
Actions Taken

Order #77 - Motion Passed:  A motion to approve Change Order 3-3 with Hazex Construction Company in the amount of $23,317.51 due to additional earthwork, storm drainage and paving associated with the changes to the existing site conditions for BG#15-016 - New Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

Order #78 - Motion Passed:  A motion to approve Change Order 3-2-1 with J.R. Hoe & Sons in the amount of -$16,311.00 for a reduction of storm system scope of work by re-routing line and structures for BG#15-016 - New Spottsville Elementary School Project passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

VI.C. HCHS Athletic Report
Jeff Coursey
Attachments
VI.D. Assessment Data
Marganna Stanley
Attachments
VII. Old Business
VII.A. LPC Hearing Information
Steve Steiner
Rationale

Approve the District Facility Plan and Hearing Report

Attachments
Actions Taken

Order #79 - Motion Passed:  A motion to approve the District Facility Plan and Hearing Report as presented passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.

VIII. New Business
VIII.A. Calendar Committee
Steve Steiner
Rationale

Appoint Board Member to serve on the Calendar Committee.

Actions Taken

Order #80 - Motion Passed:  A motion to appoint Mr. Mike Waller to serve on the District Calendar Committee passed with a motion by Mrs. Lisa Baird and a second by Dr. Sally Sugg.

VIII.B. November Work Session
Marganna Stanley
VIII.C. Council of Councils Date
Marganna Stanley
VIII.D. Certified Evaluation Appeals Panel Appointment
Jinger Carter
Attachments
Actions Taken

Order #81 - Motion Passed:  A motion to appoint Mark Andrews to serve as a member and Beth Roberts to serve as an alternate on the Certified Evaluation Appeals Panel passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.

VIII.E. Consent Agenda
Lisa Baird
Actions Taken

Order #82 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

VIII.E.1. Approve Retiree Resolution
Rationale

  • Doris Chaney - Food Service Manager at Spottsville Elementary School - 36 years of service

Attachments
VIII.E.2. Review and Accept Administrative Procedure 10.5 AP.1 - Visitors to the Schools
Attachments
VIII.E.3. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Academic Team to attend the UK Fall Invitational in Lexington, KY October 20-21, 2017;
  • HCHS Academic Team to attend the Washington University Invitational in St. Louis, MO November 10-11, 2017; and
  • HCHS Skills USA students to attend the Skills USA Leadership Training November 1-4, 2017 in Frankfort, KY.

Attachments
VIII.E.4. Approve Grant Applications
Rationale

  • Bend Gate Elementary ($675,000) - 21st Century Community Learning Center grant to provide before and after school academic and enrichment support to students;
  • Jefferson and Chandler Elementary ($490,000) - 21st Century Community Learning Center grant to provide before and after school academic and enrichment support to students;
  • HCHS ($490,000) - 21st Century Community Learning Center grant to provide before and after school academic and enrichment support to students;
  • Thelma B. Johnson Early Learning Center ($2,500) - International Paper to be used to develop a literacy campaign and to support the week-end back pack program;
  • Central Academy ($1,000) - Yeager Foundation grant to purchase team-building and cooperative learning materials and supplies for use by the guidance counselor;
  • Jefferson Elementary ($2,500) - Yeager Foundation grant to purchase library books for Jefferson's library; and
  • Bend Gate Elementary ($2,500) - Yeager Foundation grant to purchase library books for Bend Gate's library.

Attachments
VIII.E.5. Approve Bid Recommendations
Rationale

Bid Renewals:

Gasoline & Diesel Fuel Bid #18-16-5-11

Art Supplies Bid #13-14-5-10

Attachments
VIII.E.6. Approve Items for Surplus
Attachments
VIII.E.7. Approve Use of School Busses
Rationale

  • Two school busses to be used from 2:00 p.m. to 8:00 p.m. on October 29, 2017 for the East End Halloween Extravaganza.

Attachments
VIII.E.8. Approve Shortened School Day for One (1) Special Education Student and One (1) Student with a 504
IX. Financial
Cindy Cloutier
IX.A. Treasurer's Report
Attachments
Actions Taken

Order #83 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending September 30, 2017 passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

IX.B. Paid Warrant Report
Attachments
Actions Taken

Order #84 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between September 19, 2017 and October 23, 2017 passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

X. Personnel Actions
Lisa Baird
Attachments
XI. Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student
Lisa Baird
Actions Taken

Order #85 - Motion Passed:  A motion to move into executive session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student at 6:52 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

Order #86 - Motion Passed:  A motion to move out of executive session at 7:42 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.

XII. Adjourn
Lisa Baird
Actions Taken

Order #87 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:42 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.