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I.
Call to Order
Lisa Baird
II.
Approve Minutes from Prior Meeting
Lisa Baird
Order #25 - Motion Passed: A motion to approve the minutes from the August 21, 2017 regular meeting passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.
III.
Establish 2017-2018 Property and Motor Vehicle Tax Rate
Lisa Baird
Order #26 - Motion Passed: A motion to approve the 2017-2018 property and motor vehicle tax rate to a 4% increase of 61.2 cents per $100 valuation for real estate and 61.2 cents per $100 valuation for personal property, and a rate of 54.8 cents per $100 valuation for motor vehicles passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
IV.
2018-2019 Staff Salaries
Marganna Stanley
Order #27 - Motion Passed: A motion to approve a 2% salary increase for all staff for the 2018-2019 school year passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
V.
FRYSC Directors/Reading Coach
Marganna Stanley
Order #28 - Motion Passed: A motion to approve a salary increase for the FRYSC Directors with a total cost to General Fund of $44,621 passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.
Order #29 - Motion Passed: A motion to establish a Reading Coach position for the 2017-2018 school year for a one (1) year contract as presented passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
VI.
Emergency Day for North Middle School
Steve Steiner
Order #30 - Motion Passed: A motion to approve Tuesday, August 22, 2017, as an emergency day for North Middle School which means that the time lost will not have to be made up at a later date passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.
Capital Projects
Steve Steiner and Craig Thomas
VII.A.
BG 17-221 - HCHS Archery Building Parking Lot Repairs Project
VII.A.1.
Approve Change Order Number 1
Order #31 - Motion Passed: A motion to approve Change Order Number 1 in the amount of $3,380.55 for BG17-221 - HCHS Archery Building Parking Lot Repairs Project passed with a motion by Dr. Sally Sugg and a second by Mrs. Lisa Baird.
VII.A.2.
Approve Revised BG-1
Order #32 - Motion Passed: A motion to approve BG1 Project Application Form (Revised) (Ref# 15618) reflecting the Total Project Cost in the amount of $39,422.55 for BG17-221 - HCHS Archery Building Parking Lot Repairs Project passed with a motion by Dr. Sally Sugg and a second by Mrs. Lisa Baird.
VII.A.3.
Approve AIA Standard Form of Agreement Between Owner and Contractor
Order #33 - Motion Passed: A motion to approve AIA Standard Form of Agreement between Henderson County Board of Education and Rogers Group, Inc. with the Contract Sum of $36,042.00 for BG17-221 - HCHS Archery Building Parking Lot Repairs Project passed with a motion by Dr. Sally Sugg and a second by Mrs. Lisa Baird.
VII.A.4.
Approve Cooperative Agreement
Order #34 - Motion Passed: A motion to approve the co-op agreement between Henderson County Board of Education and Rogers Group, Inc. in the amount of $36.042.00 for BG17-221 - HCHS Archery Building Parking Lot Repairs Project passed with a motion by Dr. Sally Sugg and a second by Mrs. Lisa Baird.
VII.B.
BG 15-230 - Miscellaneous Roofing & Flooring 2014 Project
VII.B.1.
Approve BG4
Order #35 - Motion Passed: A motion to approve the FACPAC BG4 Form (Ref#27409) for BG15-230 - Miscellaneous Roofing & Flooring 2014 Project passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
VII.B.2.
Approve BG5 - Project Closeout Form
Order #36 - Motion Passed: A motion to approve FACPAC BG5 Project Closeout Form (Ref#140) for BG15-230 - Miscellaneous Roofing & Flooring 2014 Project passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.
VII.C.
Approve Bids and Revised BG1 Forms
VII.C.1.
BG 17-216 - South Middle School Asphalt and Track Repairs and Auditorium Light Replacement Project
VII.C.1.a.
Approve Bids
Order #37 - Motion Passed: A motion to approve the bid recommendations for J.H. Rudolph & Co. with a bid price of $76,500.00 for Track and Dezyne, Inc. with a bid price of $37,910.00 for Lighting for BG 17-216 - South Middle School Asphalt and Track Repairs and Auditorium Light Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.1.b.
Approve Revised BG-1
Order #38 - Motion Passed: A motion to approve BG1 Project Application Form (Revised) (Ref# 15611) reflecting the bid prices with a Total Project Cost of $135,075.50 for BG 17-216 - South Middle School Asphalt and Track Repairs and Auditorium Light Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.2.
BG 17-220 - HCS Transportation Building Parking Lot Repairs
VII.C.2.a.
Approve Bids
Order #39 - Motion Passed: A motion to approve the bid recommendation for Hazex Construction in the amount of $119,779.00 for BG 17-220 - HCS Transportation Bldg Parking Lot Repairs Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.2.b.
Approve Revised BG-1
Order #40 - Motion Passed: A motion to approve the BG1 Project Application Form (Revised) (Ref#15614) reflecting the bid price with a Total Project Cost of $141,002.50 for BG 17-220 - HCS Transportation Bldg Parking Lot Repairs Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.3.
BG 17-222 - Bend Gate Elementary Paving Replacement Project
VII.C.3.a.
Approve Bids
Order #41 - Motion Passed: A motion to approve the bid recommendation for Rogers Group, Inc. in the amount of $29,525.52 for BG 17-222 - Bend Gate Elementary Paving Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.3.b.
Approve Revised BG-1
Order #42 - Motion Passed: A motion to approve BG1 Project Application Form (Revised) (Ref#15613) reflecting the bid price with a Total Project Cost of $36,522.02 for BG 17-222 - Bend Gate Elementary Paving Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.4.
BG 17-217 - North Middle School Bleacher and Auditorium Light Replacement Project
VII.C.4.a.
Approve Bids
Order #43 - Motion Passed: A motion to approve the bid recommendations for O'Bryan Contracting & Leasing in the amount of $119,750.00 with Alternate 1 (Bench Seating) amount of $31,740.00 for BG 17-217 - North Middle School Bleacher and Auditorium Light Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.4.b.
Approve Revised BG-1
Order #44 - Motion Passed: A motion to approve BG1 Project Application Form (Revised) (Ref# 15617) reflecting the bid price with a Total Project Cost of $178,898.00 for BG 17-217 - North Middle School Bleacher and Auditorium Light Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.5.
BG 17-218 - HCHS Miscellaneous Repairs and Replacement Project
VII.C.5.a.
Approve Bids
Order #45 - Motion Passed: A motion to approve the bid recommendations for O'Bryan Contracting & Leasing (Office) with a bid price of $79,077.00 plus Alternate 1 (Modular Flooring) with the price of $250.00 and Tennis Technology (Tennis Courts) with a bid price of $65,474.00 for BG 17-218 - HCHS Misc. Repairs & Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.5.b.
Approve Revised BG-1
Order #46 - Motion Passed: A motion to approve BG1 Project Application Form (Revised )(Ref# 15615) reflecting the bids with a Total Project Cost of $171,039.00 for BG 17-218 - HCHS Misc. Repairs and Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.6.
BG 17-215 - East Heights Partial Roof Replacement and Asphalt Replacement Project
VII.C.6.a.
Approve Bids
Order #47 - Motion Passed: A motion to approve the bid recommendation from Bruce's Tri-State Roofing (Roofing) for $321,530.00 and Roger's Group, Inc. (Asphalt) for $224,744.88 for BG 17-215 - East Heights Elementary School Partial Roof Replacement and Asphalt Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VII.C.6.b.
Approve Revised BG-1
Order #48 - Motion Passed: A motion to approve BG1 Project Application Form (Revised) (Ref# 15612) reflecting the bids with a Total Project Cost of $631,123.97 for BG 17-215 - East Heights Elementary School Partial Roof Replacement and Asphalt Replacement Project passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.
VIII.
Performance Contract Presentation Schedule
Marganna Stanley
IX.
Adjourn
Lisa Baird
Order #49 - Motion Passed: A motion to adjourn the meeting at 6:45 p.m. passed with a motion by Mr. Michael Waller and a second by Dr. Sally Sugg.
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