Henderson County
November 16, 2015 6:00 PM
Board of Education Regular Meeting
I. Welcome & Call Meeting to Order (1 minute)
Lisa Baird
I.A. Moment of Silence & Pledge of Allegiance
Attachments
II. Oaths for Board of Education Member (5 minutes)
Elizabeth Bird
Rationale

Acknowledge Oaths of Office for newly elected Board Member on November 3, 2015.

III. Students & Staff Recognition (15 minutes)
Marganna Stanley
III.A. HCHS Volleyball Team
III.B. HCHS Soccer Team
III.C. HCHS FFA - Kentucky State Fair Awards
III.D. Judge's Scholar
Rationale

Zayne Wolfe, Niagara Elementary

III.E. Middle School Recipients of Youth Diversity Challenge Day Entry
III.F. Brian Sullivan - Finalist for the Presidential Award for Mathematics and Science
III.G. Billy Austill - Kentucky School Plant Management Association Certified Facility Manager
IV. Public Participation & Recognition of Guests (5 minutes)
Lisa Baird
V. Approve Minutes from Prior Meetings (2 minutes)
Lisa Baird
Attachments
Actions Taken

Order #77 - Motion Passed:  A motion to approve the Minutes from the October 19, 2015 Regular Meeting passed with a motion by Mrs. Jennifer Keach and a second by Mrs. Tracey Williams.

VI. Committee Reports
VI.A. Building Committee (5 minutes)
Steve Steiner
VI.B. Budget Committee (5 minutes)
Cindy Cloutier
VII. Reports
VII.A. Spottsville Project (15 minutes)
RBS Design and Codell Construction
VII.A.1. Choices and Cost Analysis
VII.B. HCHS Athletic Report (5 minutes)
Vivian Tomblin
Attachments
VIII. Old Business
VIII.A. Visioning Dates (5 minutes)
Marganna Stanley
VIII.B. Approve Second Reading Policy 04.61 - Gift, Grant or Devise (2 minutes)
Cindy Cloutier
Attachments
Actions Taken

Order #78 - Motion Passed:  A motion to approve the second reading of Policy 04.61 - Gift, Grant or Devise passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.

IX. New Business
IX.A. First Reading of Policy 03.121 - Salaries (2 minutes)
Jinger Carter
Attachments
Actions Taken

Order #79 - Motion Passed:  A motion to approve the first reading of Policy 03.121 (Salaries) passed with a motion by Dr. Sally Sugg and a second by Mr. Brad Staton.

IX.B. Review and Accept Revisions to Special Education Procedures Section 2. ARC Meetings (5 minutes)
Bonnie Gelke
Attachments
Actions Taken

Order #80 - Motion Passed:  A motion to accept the revisions to the Special Education Procedures Section 2. ARC Meetings passed with a motion by Mr. Brad Staton and a second by Mrs. Jennifer Keach.

IX.C. Proposed 2016-2017 School Calendar (5 minutes)
Steve Steiner
Attachments
Actions Taken

Order #81 - Motion Passed:  A motion to approve the proposed 2016-2017 School Calendar with the understanding that the request moving forward to schedule Fall break to the second full week in October and Spring break to be the first full week in April unless changed in the future passed with a motion by Dr. Sally Sugg and a second by Mrs. Jennifer Keach.

IX.D. Consent Agenda (5 minutes)
Actions Taken

Order #82 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Lisa Baird and a second by Mrs. Tracey Williams.

IX.D.1. Approve School Activity Fund Fundraisers
Rationale

  • HCHS Football Team to raise funds to support football team meals and senior night
  • NMS Student Council to raise funds for student council activities and student council member shirts
  • NMS Academic Team to raise money for students on the academic team for competitions, practice questions, team shirts and food during competition
  • NMS Spirit Committee to raise money to start an account so that they can have supplies for poster boards for games, buy supplies for dances and for the students
  • East Heights PTA to raise funds for the general fund

Attachments
IX.D.2. Student Overnight Trip Requests
Rationale

  • Retroactive approval for Eight HCHS student to attend the Regional Teen Leadership Conference at Mt. St. Joseph in Owensboro, KY November 5-6, 2015
  • HCHS - YClub to attend KYA (Kentucky Youth Assembly) December 3-5, 2015 in Louisville, KY

Attachments
IX.D.3. Approve Grant Applications
Rationale

  • HCHS - Video Insight ($10,000)
  • HCHS (CTE Unit) - 2016-17 PLTW's Toyota USA Foundation School Grant Competition ($25,000)

Attachments
IX.D.4. Approve Bid Recommendations and Renewals
Rationale

Bid Recommendations:

T-Shirts, Sweatshirts/pants and Polos Bid #10-15-5-11

Fuel Bid #9-15-5-11

Bid Renewal Recommendations:

Office/Bookstore Supplies Bid #28-13-5-11

Teaching Supplies Bid #20-12-5-11

Science Supplies Bid #21-12-5-11

Workman's Compensation Insurance Bid #25-13-5-12

Attachments
IX.D.5. Adopt Retiree Resolutions
Attachments
IX.D.6. Approve Shortened School Day for Three (3) Special Education Students
X. Financial
Cindy Cloutier
X.A. Treasurer's Report (5 minutes)
Attachments
Actions Taken

Order #83 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending October 2015 passed with a motion by Mrs. Tracey Williams and a second by Dr. Sally Sugg.

X.B. Paid Warrant Report (5 minutes)
Attachments
Actions Taken

Order #84 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between October 20, 2015 and November 16, 2016. passed with a motion by Mrs. Jennifer Keach and a second by Mr. Brad Staton.

XI. Personnel Actions (2 minutes)
Attachments
XII. Executive Session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student (5 minutes)
Actions Taken

Order #85 - Motion Passed:  A motion to move into executive session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student at 8:05 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mrs. Jennifer Keach.

Order #86 - Motion Passed:  A motion to move out of executive session at 8:13 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mrs. Lisa Baird.

XIII. Adjourn
Lisa Baird
Actions Taken

Order #87 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 8:25 p.m. passed with a motion by Dr. Sally Sugg and a second by Mrs. Tracey Williams.