Gallatin County
July 22, 2013 7:00 PM
Gallatin County Board of Education Meeting
I. CALL TO ORDER
I.A. Welcome
I.B. Roll Call
I.C. Approval of the Agenda
Actions Taken

Order #2013-620 - Motion Passed:   passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
I.D. Swearing in of Student Board Member Curtis Flynn
Attachments
II. COMMUNICATIONS (No Board Action)
II.A. Board Members
II.B. Citizens & Delegations
II.C. Staff/School Reports
II.C.1. LE Principal's Report, SBDM Agenda/Minutes - Mr. Joe Wright - Written Report Only
Attachments
II.C.2. UE Principal's Report, SBDM Agenda/Minutes - Mrs. Deb Brown- Written Report Only
Attachments
II.C.3. MS Principal's Report, SBDM Agenda/Minutes - Mr. Curt Bieger- Written Report Only
Attachments
II.C.4. HS Principal's Report, SBDM Agenda/Minutes - Mrs. Roxann Booth- Written Report Only
Attachments
II.C.5. Adult Education End of Year Report - Mrs. Dona Roberts- Written Report Only
Attachments
II.C.6. Annual Financial Report (Unaudited, No Action Required) - Mrs. Connie Wainscott & Mrs. Pam Terwilliger
Attachments
II.D. Written Communications
II.D.1. Superintendent Evaluation Process - Terry Holliday
Attachments
II.D.2. Notification of Approval of Technology Plan - Terry Holliday
Attachments
II.D.3. Roofing Pre-Installation Meeting Minutes
Attachments
II.D.4. July 11 Ross Tarrant Progress Meeting Minutes - Alternative School/Field House
Attachments
II.E. Superintendent's Report
II.E.1. July 9 - Professional Development Planning Meeting - Carol Franks
II.E.2. July 10 - Kentucky Leadership Academy Kick-Off
II.E.3. July 11 - Chamber of Commerce Meeting
II.E.4. July 15 - Teacher Effectiveness Steering Committee Meeting
II.E.5. July 17-20 - Kentucky Assoc of School Administrators Conference
II.E.6. July 25 - OVEC Summer Leadership Institute
II.E.7. July 26 - New Teacher Orientation - Central Office
II.E.8. July 29-30 - District Wide Professional Development - Teacher Professional Growth & Effectiveness System
II.E.9. July 30-Readifest-HS Gym-4:00-6:00 PM
II.E.10. July 31-OVEC Board of Directors' Meeting
II.E.11. August 1-GALLATIN COUNTY SCHOOLS CAMPUS - TOBACCO FREE
II.E.12. August 5-Administrator's Retreat-Central Office
II.E.13. August 7 - Opening Day
II.E.14. August 8 - Student's First Day
III. STUDENT LEARNING SERVICES
III.A. Policy Issues
III.A.1. Second Reading of Suggested KSBA Revisions to Board Policies and Procedures
Attachments
Actions Taken

Order #2013-621 - Motion Passed:  Motion to table discussion until all members are present passed with a motion by Mr. Chad Murray and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson No
III.A.2. Second Reading of Revision to 09.14 AP.251 - Publication/Media Consent Form
Attachments
Actions Taken

Order #2013-622 - Motion Passed:   passed with a motion by Mrs. Sonya Giles and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
III.A.3. Review of the Gallatin County School District's 100% Tobacco Free Policies (03.1327, 03.2327, 05.31) & Campus Implementation Plan - Mr. Leonard Whalen
Attachments
III.A.4. First Reading of Revised Board Procedure 05.31 AP.21 - Facility Use Request Form Adding Visible Language of "Tobacco Free" Campus
Attachments
III.B. Approval to Utilize the 2012-2013 Certified Evaluation Plan with Certified Staff who are on Corrective Action or who are KTIP
Actions Taken

Order #2013-623 - Motion Passed:   passed with a motion by Mr. Dicky Wilson and a second by Mr. David Morris.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
III.C. Approval of Raising Compulsory Attendance Age Grant Application and Certifications
Attachments
Actions Taken

Order #2013-624 - Motion Passed:  approval to table until policy change is implemented passed with a motion by Mr. David Morris and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
IV. STUDENT SUPPORT SERVICES
IV.A. Facilities
IV.A.1. Update on Alternative School/Field House Construction Project - Ross-Tarrant Architects
IV.A.2. Change Order #12, $23,291.40, Storm Drainage/Sidewalk - Alternative School/Field House
Attachments
Actions Taken

Order #2013-625 - Motion Passed:  motion to approve change order #12 passed with a motion by Mrs. Sonya Giles and a second by Mr. David Morris.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray No
Mr. Alex Tainsh Absent
Mr. Dicky Wilson No
IV.A.2.a. Motion by Mr. Chad Murray to place change order #12 back on the agenda for another vote as he agreed to vote yes to move the project forward with respect it will likely be approved at the next meeting.
Actions Taken

Order #2013-626 - Motion Passed:   passed with a motion by Mrs. Sonya Giles and a second by Mr. David Morris.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson No
IV.B. Approval of Additional Instruction Assistant for the Preschool Program - Renee Cameron
Attachments
Actions Taken

Order #2013-627 - Motion Passed:   passed with a motion by Mr. Chad Murray and a second by Mr. David Morris.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
IV.C. Approval of 2013-2014 Pay Date Calendar
Attachments
Actions Taken

Order #2013-628 - Motion Passed:   passed with a motion by Mr. Chad Murray and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
IV.D. Approval of Out of District Student Applications - Mr. Leonard Whalen
Attachments
Actions Taken

Order #2013-629 - Motion Passed:   passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
V. STUDENT LEARNING & SUPPORT CONSENT ITEMS
Actions Taken

Order #2013-630 - Motion Passed:   passed with a motion by Mr. Chad Murray and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
V.A. Approve Minutes of the June 24, 2013 Gallatin County Board of Education Meeting
Attachments
V.B. Approve Treasurer's Report
Attachments
V.C. Approve Activity Fund Report
Attachments
V.C.1. Approve Activity Fund Bills
Attachments
V.D. Authorize Payment of Bills
V.D.1. Approval of the Attached Bills - Total for July 2013 - $349,129.84
Attachments
V.D.2. Endeavor Construction Pay App #6 - $390,510.00 - Alternative School/Field House
Attachments
V.D.3. Ross Tarrant Architects - #25 - $2,041.32 - Alternative School/Field House
Attachments
V.E. Consider Bids & Award Contracts
V.E.1. Memorandum Agreement with Jefferson Community Technical College and Gallatin County Adult Education
Attachments
V.F. Acknowledge Notification of Personnel Actions
V.F.1. Hirings
V.F.1.a. Jerome Gels - HS Asst Principal
V.F.1.b. Brenna Green - UE Teacher
V.F.1.c. Danielle Novak - HS Spanish Teacher
V.F.1.d. Andrew Johnson - HS Algebra II
V.F.2. Resignations
V.F.2.a. Ralph Baker - Bus Driver
Attachments
V.F.2.b. Bev Pemberton - MS Cafe Manager
Attachments
V.F.2.c. Darlene Lewis - HS Cafe Manager
Attachments
V.F.2.d. Samantha Biddle - Custodian
Attachments
V.G. Approve Requests
V.G.1. Approval of Cafe Manager Job Description - Martha Sebring
Attachments
V.G.2. Approval of School Master Schedules
Attachments
V.G.3. Approval of 2013-2014 Employee Handbook
Attachments
V.G.4. Approval of 2013-2014 Coaches Handbook
Attachments
V.G.5. Approval of 2013-2014 High School Student Handbook
Attachments
V.G.6. Approval of Board Member Training Hours - Alex Tainsh - NSBA - 8 Hours Approval Requested
Attachments
V.G.7. Facilities Use Requests
V.G.8. Fund Raising Requests
V.G.8.a. Middle School Cheerleaders - Sell Chocolate Bars - August 13-September 27, 2013 - Mrs. Buddie Brockman
Attachments
V.G.8.b. HS Football - Pancake Breakfast at Jewell's - July 20, 2013 - Tim Browning
Attachments
V.G.8.c. Approval of Senior Class Dues - $10 - Katie Stewart/Amanda Dempsey
Attachments
V.G.8.d. Approval of High School Student Fees $30; Reduced Lunch $15
Attachments
V.G.8.e. Approval of Middle School Student Fees $20; Reduced Lunch $10
Attachments
V.G.8.f. Approval of Upper Elementary Student Fees $20; Reduced Lunch $15; Free Lunch $5
Attachments
V.G.8.g. Approval of Lower Elementary School Fees $25; Reduced Lunch $12.50
Attachments
VI. SUPERINTENDENT's 2013-2014 GROWTH PLAN
Attachments
Actions Taken

Order #2013-631 - Motion Passed:   passed with a motion by Mr. Chad Murray and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes
VII. ADJOURN
Actions Taken

Order #2013-632 - Motion Passed:   passed with a motion by Mr. David Morris and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Absent
Mr. Dicky Wilson Yes