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I.
CALL TO ORDER
I.A.
Welcome
I.B.
Roll Call
I.C.
Approval to amend the agenda to include Ross Tarrant Architects - Alternative School/Field House change order 14, $5,335.00 and; change order 15, $338.00 and; proposal request 16, provide bollards at fire hydrant and electrical transformer; install curbing along roadway
Please see the attached. I am comfortable with #14. While I have a few minor follow up questions on #15, I think it would be acceptable to move forward as presented but here are my comments below. It essentially can be summed up as follows:
- Includes the existing condition of providing fencing and a gate conflicting with a new manhole that was to tie into an existing underground line at the location it was installed. The location requires an existing fence not meant to be touched to adjust a fence and gate area. The existing underground line was off just enough to land right under and existing fence line and it was requested to make sure the manhole and the gate did not line up. If you want to secure the field area once the project is completed, this needs to occur to correct an existing condition ($2,100). If you do not want to do this portion, understand the area is not secure and you would need to pursue outside of the contract.
- This change order includes skirting around the softball bleachers. This number seems a little high but I do not have a lot to compare to for an item like this and if you desire you could approve without this item and look at doing this item yourself (add $2,000). It takes more labor to cut fencing at an angle and tie in from nearly 6’ high to only 5” high start to finish. No work has ever occurred on these bleachers for this project. This is a clean enough item that if you wanted to offer not doing this in the change order to your Board we could rewrite the change order and take out this item.
- There are a few miscellaneous items to add some gates, adjust some skirting and modify the skirting around the football bleachers. This is a $750 add overall and should be considered if the Board wishes. The overall value of completing this work and adding gates to gain access to below the bleachers, is worth the small added price relative to the project.
I am not pressing on the timing, but I understand the Contractor wishes that this change order be on your Monday agenda if possible and it is important to move forward with this item. I must personally apologize for not getting #15 to you sooner since I have had this information but failed to further process till recently. Please review and give me a call if you like.
I think the options noted above are self-explanatory and while it is advisable to approve and move forward, I want you to know you do have options on this change order.
II.
RECOGNITIONS
II.A.
Superintendent's Fine Art Award Winners
III.
COMMUNICATIONS (No Board Action)
III.A.
Board Members
III.B.
Citizens & Delegations
III.C.
Staff/School Reports
III.C.1.
LE Principal's Report, SBDM Agenda/Minutes - Mr. Joe Wright
III.C.2.
UE Principal's Report, SBDM Agenda/Minutes - Mrs. Deb Brown
III.C.3.
MS Principal's Report, SBDM Agenda/Minutes - Mr. Curt Bieger
III.C.4.
HS Principal's Report, SBDM Agenda/Minutes - Mrs. Roxann Booth
III.C.5.
Attendance Report - Mr. Leonard Whalen
III.C.6.
Fall MAP Scores Analysis - Mr. Ray Spahn
III.D.
Written Communications
III.D.1.
KSBA First Degree College Scholarships
III.D.2.
NSBA Annual Conference, April 5-7, 2014 - New Orleans
III.E.
Superintendent's Report
III.E.1.
CBE Funding Adequacy Study
III.E.2.
Synopsis of Kentucky School Finance Study
III.F.
Targeted Discussion - Our Next Steps After Our October 17th Joint Board of Education/SBDM Councils Meeting
IV.
STUDENT LEARNING SERVICES
IV.A.
Policy - Discussion of Board Policy 01.821
IV.B.
Approval of 2013-2014 CDIP Members
IV.C.
Superintendent Professional Growth & Effectiveness System
IV.C.1.
Discussion on Delivery Targets and Professional Growth and EffectivenesS System
IV.C.2.
Discussion of Resources/Support Systems (Budget/Finance)
IV.C.3.
TELL Survey Discussion
IV.D.
Approval of Out of District Applications
IV.E.
Approval of Resolution for Student Learning
V.
STUDENT SUPPORT SERVICES
V.A.
Finance
V.A.1.
Approval of SBDM Allocations - November 1st
V.B.
Facilities
V.B.1.
Update on Alternative School/Field House
V.B.2.
Approval of change orders 14-15 and proposal request 16
V.B.3.
Ross Tarrant Architects-Alternative School/Field House-Change Order 14-$338.00-Addt'l door closer at door 118.1
V.B.4.
Ross Tarrant Architects-Alternative School/Field House-Change Order 15-$5,335.00-Addt'l. fencing
V.B.5.
Ross Tarrant Architects-Alternative School/Field House-Proposal Request 16 - provide bollards at the fire hydrant and electrical transformer; install curbing along roadway.
V.C.
Request Approval to Change Deputy Superintendent job title to Director of District Wide Services/Director of Pupil Personnel
V.D.
Request Approval of Interim Director of Pupil Personnel for the remainder of the 2013-2014 School Year
VI.
STUDENT LEARNING & SUPPORT CONSENT ITEMS
VI.A.
Approve Minutes of the September 23, 2013 and October 17, 2013 Gallatin County Board of Education Meeting
VI.B.
Approve Treasurer's Report
VI.C.
Approve Activity Fund Report
VI.C.1.
Approve Activity Fund Bills
VI.D.
Authorize Payment of Bills
VI.D.1.
Approve Payment of the Attached Bills for the Month of October 2013 - $765,921.21
VI.D.1.a.
Additional Bills - $4,539.34
VI.D.2.
Approval of Superintendent's Travel Expenses
VI.D.3.
Alternative School/ Field House - Ross Tarrant Architects - Invoice #28 - $5,307.42
VI.D.4.
Alternative School/Field House - Endeavor Construction - Pay App #9 - $417,552.21
VI.D.5.
Alternative School/Field House - Approval of Special Inspections - CSI - $6,000.00
VI.E.
Consider Bids & Award Contracts
VI.F.
Acknowledge Notification of Personnel Actions
VI.F.1.
Resignations
VI.F.1.a.
Susan Brown - Special Education Teacher
VI.F.1.b.
Tammy Jimino - Cafeteria Worker
VI.F.1.c.
Leonard Whalen, Deputy Superintendent
VI.F.1.d.
Rick Madden, Bus Monitor
VI.F.2.
Hirings
VI.F.2.a.
Rebecca Reisenberg - Sub Teacher
VI.F.2.b.
Hollie Spegal - Sub Bus Monitor
VI.F.2.c.
Rick Madden - Bus Monitor
VI.F.2.d.
Rachel Riddle - Health Assistant
VI.F.2.e.
Stephen Riddle - Network Manager
VI.G.
Approve Requests
VI.G.1.
Approval of new Network Manager Salary Schedule
VI.G.2.
Approval of Technology Activity Report
VI.G.3.
Approval of Application and Acceptance of KySTE Outreach Grant
VI.G.4.
Approval of University of the Cumberlands Teacher Education Agreement
VI.G.5.
Approval of Melissa Clinkenbeard as Van Driver
VI.G.6.
Approval of Overnight Field Trip - FFA - Kentucky State Horsemanship Contests - November 19th - Murray, KY - Katie Howell/Heather Hill
VI.G.7.
Approval of Overnight Field Trip - MS Student Council, KYA Assembly - Louisville, KY - December 5-7, 2013 - Michelle Cravens
VI.G.8.
Approval of Council for Better Education Funding - $370.75
VI.G.9.
Facilities Use Requests
VI.G.9.a.
Beta Club - HS Auditorium - Induction of New Members -October 29, 2013 - 7-9 pm - Mary Beth Herndon
VI.G.9.b.
7th Grade Team - HS Auditorium - A Christmas Carol - December 16 ,2013 - Leslie Rust
VI.G.9.c.
8th Grade - HS Auditorium - Frederick Douglass - April 23, 2014 - Michelle Cravens
VI.G.10.
Fund Raising Requests
VI.G.10.a.
MS PTSO - Box Tops for Education - 2013-2014 School Year - Shannon Bogenschutz
VI.G.10.b.
LE PTSO - Collecting Sunny D UPC- Donna Kannady
VI.G.10.c.
MS/HS Cross Country - Run for Your Life - Kevin Dailey
VI.G.10.d.
HS Cheerleaders - Krispy Kreme Sales - November 4-19, 2013 - Michelle Lawrence/Caroline Benson
VI.G.10.e.
Varsity Tennis - Advertisement Sales on the Tennis Courts - Don Allnutt/Justin Alexander
VI.G.10.f.
FFA - Jerky Sales - January-March 2014- Katie Howell/Heather Hill
VI.G.10.g.
HS Library - Funding Factory Recycling - 11/1/13 to end of school year - Angie Baker
VI.G.10.h.
Approval to Accept Donation of $156.00 for the purchase of shirts for the Middle School squad
VI.G.10.i.
Approval to Accept $5,000 donation for STEM program - Dow Corning Corporation - Brenda Bowling
VI.G.10.j.
Senior Class - Collection of Student Dues - 11/4-12/20/13 - Katie Stewart and Amanda Dempsey
VI.G.10.k.
Senior Class - Senior Spirit Wear Sales - 11/4-12/20/13 - Katie Stewart and Amanda Dempsey
VI.G.10.l.
FBLA - Yankee Candle Sales - November-December 2013 - Kelsey Wilson
VI.G.10.m.
HS Boys Basketball - Alumni Game - December 16, 2013 - Jon Jones
VI.G.10.n.
UE PTSO - Send in empty cartridges for cash - October 29-end of school year - Rachel Riddle
VII.
EXECUTIVE SESSION - Student Discipline/Personnel
VII.A.
Enter into Closed Session
VII.B.
Exit from Closed Session
VII.C.
Action Taken in Closed Session
VIII.
ADJOURN
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