The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

The Board Secretary, Shellie Jones, will administer the Student Oath to the Board to incoming Student Board Representatives Aja Leachman- WHHS and Michael Mc Ivers- FCHS

WHHS/FCHS 2013 Governor Scholars

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

Mr. Crowe was absent from the 9-9-13 meeting and therefore must abstain from voting to approve these minutes.

Approval of the 9-9-13 minutes

Order #141 - Motion Passed:  Approval of the 9-9-13 minutes passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

Due to the continual decrease in state provided funding for education, I am recommending the adoption of the attached resolution calling on the Kentucky Legislature to fund K-12 education as outlined in Senate Bill 1 (also referred to as Unbridled Learning).  Once approved and signed, the resolution will be sent to local state legislators, local media, and Governor Beshear.

Approval of the adoption of the attached funding resolution

Order #142 - Motion Passed:  Approval of the adoption of the attached funding resolution passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Currently the district uses paper timesheets (manual system) for its 1,150 employees.  Manually calculating and entering data for this many employees increases the chance for payroll error, thus driving up total labor costs.  Studies have shown that an automated timesheet system can also reduce leave inflation, unscheduled absenteeism and overtime.

Additionally, the Affordable Care Act (ACA) requires the monitoring actual hours worked by coaches, substitute teachers, and substitute classified staff, which we have not done in the past.  At the end of the monitoring period, those who qualify must be offered health insurance and a yearly report will be submitted to the IRS.  Fines for noncompliance will be $2,000 per employee per year.  An automated timesheet system is needed for the district to monitor for the ACA.

We request that the board approve the contract with KRONOS for Workforce Ready Time Keeping.  In anticipation of this requirement, funds were allocated in 2013-14 working budget for the automated timesheet system.

Approval of the KRONOS paperless timesheet contract

Order #143 - Motion Passed:  Approval of the KRONOS paperless timesheet contract passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

Ms. Jones will provide an overview of the required components of the 2013-2014 Superintendent's Professional Growth and Effectiveness System (S-PGES). 

Scott Klausing is asking approval of CTC Change Orders #59-62 in the amount of $9615.27.

Approval of CTC change order 59-62 in the amount of $9615.27

Order #144 - Motion Passed:  Approval of CTC change order 59-62 in the amount of $9615.27 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Change Order A:
This change order is for an additive of $2512.00 for the materials PO for adding roof translucent panel skylights to the North Canopy at the Career and Tech Center.

Change Order B:
This change order is for a deduct of $3,215.91 for the materials package for the North Canopy at the Career and Tech Center.  This deduct is a result of a settlement between all parties involved in the North Canopy purchase.  All documentation is attached for board review.

USA Invoice:
The final payment to USA for work on the North Canopy in the amount of $15,354.09 is attached.

Approval of the CTC canopy change order A adding $2512.00 and B deducting $3215.91

Order #145 - Motion Passed:  Approval of the CTC canopy change order A adding $2512.00 and B deducting $3215.91 and USA invoice passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

The Monthly Financial Report is presented for your review and approval.

Approval of the Monthly Financial Report

Order #146 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Ms. Jones' activities for the month of September are presented for your information.

2- Holiday
3- Vacation
4- Principal Meetings
5- Financial Advisor Meeting, Superintendents' Summit, WRE SBDM 
6- Principal Meetings, CIA Meeting

9- Directors Meeting, Principal Meeting, STEM Meeting
10-Principal Meetings, WHHS SBDM
11-ISLN Meeting, Budget Meeting
12-Budget Meeting, ASP Meeting, Elementary Advisory Meetings
13-Administrative Staff Meeting, CIA Meeting

16-Mission/Vision Meeting, Director's Meeting, Tax Hearing, Board Meeting
17-Principal Meetings, Middle School Advisory Meeting
18-Principal Meeting, KSN Meeting, Teacher Meeting
19-Administrative Staff Meeting, CIA Meeting, High School Advisory Meeting
20-MAP PD, Health Department Meeting

23-Director's Meeting, Principal Meeting, Teacher Meeting
24-Principal Meeting, Chamber Meeting, ISN Webcast
25-OVEC, KSBA Meeting, TLN Meeting
26-Phone Conference, T-PGES Training
27-Principal Meetings, CIA Meeting

30-Director's Meeting, Fiscal Court Meeting, Board Meeting

Correspondence with Ms. Jones is presented for your information.

Early Learning Challenge

Personnel Actions taken since the last meeting of the Board are presented for your information.

Reports from the schools' SBDM Councils are presented for your information.

All schools reported.

The Consent Agenda is presented for your approval.

Approval of the Consent Agenda as presented

Order #147 - Motion Passed:  Approval of the Consent Agenda with the exception of VII I2 and VII J passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

The 9-16-13 and 9-30-13 minutes are presented for your approval.

                                                                Orders of the Treasurer

Date:10/14/13

Warrant #:101413

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date:10/14/13

Warrant #: SFS101413

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

The following employees are requesting approval for a Leave of Absence:

• Sara Noble – BPE – Maternity – 10/27/13 to 1/6/14
• Betty Rice  – EE – Medical Leave– 8/14/13 to 12/31/13
• Carrie Williams – FCHS – Maternity Leave – 10/26/13 to 1/6/14
• Lauren Hedges – BPE – Maternity – 11/15/13 to 1/6/14

ELV's Fall Festival is requested for October 25th (6:30-8:30 p.m.).

Hearn Elementary PTA is requesting approval for the following fundraisers this school year.  Proceeds will be used to increase playground equipment at the school.
Fall Fesitval - 10/18
McDonald's Night - 10/21
Art's Fair - November
Holiday Boutique - 12/7
Spring Fling - TBD on date

Bondurant Middle School Chorus request permission to travel out of state, Friday April 11th through Sunday April 13th.  Cost for the trip will be approxiamately $340.00 per student which will include 2 nights at the St. Louis Marriott Airport Hotel, 6 meals, transportation, participation in the musical mini-fest, Skyline Dinner Cruise, admission to Six Flags, Gateway Arch, & St. Louis Zoo, professional security guards on duty at the hotel each evening. As noted above, the chorus will perform on Friday, April 11, where they will receive feedback as well as an overall score.  BMS chorus will begin fundraising activities to off set the cost once approved. 

The FCCLA students from WHHS would like to attend the out-of-state National FCCLA Competition and meeting in Charlotte NC from November 21-23.  There will be 8 students from Western Hills attending and 5 that will compete.  There will be one teacher/advisor chaperone.  The attending teacher will receive updated curriculum and resources to use in the classroom.  Also students use information learned in classes for competition.  Lodging will be at the Hilton Charlotte.   Transportation will be provided by charter bus (several districts are sharing the charter bus and the contract for the bus has been facilitated and approved by Boyle County).   Federal Perkins funds and competition funds will pay for teacher expenses, whereas fundraising and parents will pay for students. 

Please see attached board request documents

Dates: October 31-November 2

Purpose: KYACDA All State

Destination: Bowling Green Holiday Inn, Sloane Convention Center

Number of students: 4

Names of chaperones: Raye Hurley

Transportation method: district transportation 

Funding method: competition and boosters

Frankiln County High School chorus is seeking approaval for an out-of-state/overnight trip to New York on March 26 (after school dismisses) and returning on March 31.  While in New York the chorus will make a guest appearance at St. John the Divine with a follow-up clinic at New York University.  Funding for the trip is provided by individual students, with funds made available for students who qualify for free/reduced lunch. 

While in New York, the students and chaperones (including Mrs. Hurley) will be staying at the Doubletree Suites in Times Square.  Transportation will be provided by a common carrier (contract is attached for approval).

The Western Hills FFA requests permission to visit agri-business tours, grain farms and equipment dealerships that are located in Western Kentucky (Sunday-Tuesday),which is in conjunction with the National FFA Convention in Louisville from Oct. 27 - November 1st. Sunday, Oct. 27th - Tuesday, Oct. 29th, students will tour the agribusinesses and then proceed to the conference for Wed., Oct. 30 - Nov. 1 in Louisville.

This is a week long, overnight trip with 15 students attending along with three chaperones (two males; one female). This group of students will be attending leadership sessions, as well as ten (10) students receiving the highest honor given to a FFA member, the American FFA Degree (to date our chapter has only 16 awarded in the last 30 years).

The students will be transported by a school bus, with the trip being paid by Perkins and FFA Activity Funds.

ELV would like to request approval for the Polkas to come for a school-wide performance on October 18, 2013. The performance will have a focus on music and dance integration into the curriculum.

PLEASE DO NOT SHARE TITLE OF PLAY.        

Major Parsons is requesting approval to use a common carrier to transport 42 students to a JROTC Drill Competition at Scott County on November 16.  The contract and cover letter are attached for your review.

Please approve the attached contract for our Chorus to use Bradford Hall at KSU for the winter performance.  The cost for the location will be paid by the booster club. 

Request extending Kay Quire's contract as an instructional coach by 10 additional days to provide support to the teachers at the Academy.  Ms. Quire will work with teachers on instructional strategies and the funding for the 10 days will be paid from the KECSAC grant funds.

We would request that the board reduce the following: two bus monitor positions from 4.5 hours per day to 4 hours per day and one bus driver position from 5.5 hours per day to 4.5 hours per day..  Three transportation employees requested their hours be reduced to allow more flexibility so they can pursue other job opportunities to supplement their income.

Request the following for ASP Program at Elkhorn Elementary School:

ASP Director position reduced from 7 hrs/day to 6 hrs/day, effective immediately
Create a Secretary position for the ASP Program, 1.5 hours per day for 143 days

Westridge Elementary is requesting the creation of a 100-day writing instructional coach position.  This position would be used as an instructional coach for teachers to implement our K-5 writing plan, focusing on On Demand writing - the focus area on our CSIP.  WRE has budgeted $10,548.90 from Title 1 and $15,702 from ASP to fund this position.

Invoices and pay applications are attached for your approval.

Request approval of the Title I Part D Grant Subpart A

Request approval of the Memorandum of Understanding for a Race to the Top (RTT) - District Grant.  The focus of the grant would be on individualized learning select classrooms in all schools beginning in Pre-K . 

Order #148 - Motion Passed:  Approval of item VII I2 passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

Request approval of the application for Lowe's grant to purchase small greenhouse for instruction.

Bridgeport Elementary School would like to request permission to work with "Go Frankfort" in creating an outdoor classroom behind the school.  The "Go Frankfort" community group would be responsible for clearing out and creating all the environmental upgrades to be used with educating our students.  All funding needed for the projects would be provided by "Go Frankfort". 

Westridge Elementary is requesting approval for a $25 team t-shirt fee and a $25 tournament registration fee. 

Please see attached file containing a list of equipment from the CTC Welding program that we request to be declared as surplus items.

The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, October 21, 2013 at Bondurant Middle School.

That the meeting be adjourned at

Order #149 - Motion Passed:  That the meeting be adjourned at 7:14 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.