The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

Ameresco has presented the Owner Design-Builder Agreement for your approval for the Energy Conservation project.

Approval of the Ameresco Energy Conservation Owner Design-Builder agreement as presented

Order #108 - Motion Passed:  Approval of the Ameresco Energy Conservation Owner Design-Builder agreement as presented passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

Glen Brashear, from Ross-Sinclair, who acts as our fiscal agent in these matters, is recommending that we approve the resolution entering into contract with the Franklin County School District Finance Corporation and agree to finance the Ameresco project with bonds.

The Bond Resolution is attached.

Approval of the attached resolution to execute a lease agreement with the Franklin County School District Finance Corporation

Order #109 - Motion Passed:  Approval of the attached resolution to execute a lease agreement with the Franklin County School District Finance Corporation passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

In order to do business related to the refinancing of bonds, it is necessary for the Board to recess from the Regular Agenda.

That the Franklin County Board of Education recess at

Order #110 - Motion Passed:  That the Franklin County Board of Education recess at passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

It is necessary for the Franklin County School District Finance Corporation to have a brief meeting.

The Fiscal Agent is recommending that the Franklin County School District Finance Corporation approve the attached resolution issuing bonds and entering into contract with the Franklin County Board of Education for the Energy Conservation project with Ameresco in the amount of $3,230,000.00.

Glen Brashear, from Ross-Sinclair, will present the Bond Resolution to the Board.

Approval of the attached resolution to issue bonds and enter into contract for the Ameresco project

Order #111 - Motion Passed:  Approval of the attached resolution to issue bonds and enter into contract for the Ameresco project passed with a motion by Mr. Doug Crowe and a second by Ms. BeLinda Henson.

The business of the Franklin County School District Finance Corporation has concluded. It will be necessary to adjourn.

That the Franklin County School District Finance Corporation be adjourned at

Order #112 - Motion Passed:  That the Franklin County School District Finance Corporation be adjourned at 6:11 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

The regular meeting of the Franklin County Board is back in session.

Mr. Crowe and Ms. Henson were not present at the June 3, 2103 meeting and must abstain from approving those minutes.

Approval of the June 3, 2013 minutes as presented

Order #113 - Motion Passed:  Approval of the June 3, 2013 minutes as presented passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

Dr. Brown and Ms. Henson were not present at the 6-25-13 meeting and must abstain from approving those minutes.

Approval of the 6-25-13 minutes as presented

Order #114 - Motion Passed:  Approval of the 6-25-13 minutes as presented passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Ms. New was not present at the 7-8-13 meeting and must abstain from approving those minutes.

Approval of the 7-8-13 minutes as presented

Order #115 - Motion Passed:  Approval of the 7-8-13 minutes as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

I request the board approves the following fees: 
Archery equipment fee $25
Archery Team Fee $100

Approval of the WRE fees as presented

Order #116 - Motion Passed:  Approval of the WRE fees as presented passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Currently all booster club organizations run their funding through in house activity accounts.  They are as following:  

• Boys/Girls Basketball,
• Football,
• Boys/Girls Soccer,
• Baseball, Softball,
• Volleyball,
• Cross-County,
• Boys/Girls Track,
• Archery,
• Golf,
• Band,
• Chorus,
• Dance,
• Cheerleader,
• Academic Team. 

These booster clubs need to be approved by the Board in order to operate.

Approval of the BMS booster clubs

Order #117 - Motion Passed:  Approval of the BMS booster clubs passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

The revised Board Schedule was presented at the last board meeting for review.

Changes are to accommodate the enforcement of Open Meetings regulations. Regular meetings (first meeting of the month) will be held at the high schools. Places of mid-month meetings were changed due to a new principal and meetings at the high schools.

Approval of the revised board meeting schedule as presented

Order #118 - Motion Passed:  Approval of the revised board meeting schedule as presented passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

Scott-Klausing is asking approval of CTC change orders #49-57. The total amount of all the change orders is $21,787.52.

Approval of the CTC change orders totaling $21,787.52

Order #119 - Motion Passed:  Approval of the CTC change orders totaling $21,787.52 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

The final BG-1 and drawings for the Ameresco Energy Conservation project are presented for your approval.

Approval of the revised Ameresco Energy Conservation BG-1 in the amount of $3,230,000.00 and drawings

Order #120 - Motion Passed:  Approval of the revised Ameresco Energy Conservation BG-1 in the amount of $3,230,000.00 and drawings passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

Ameresco is asking approval of the attached Energy Conservation BG-2's for:

Central Office
Maintenance & Transportation
Bridgeport
Collins Lane
Elkhorn
Early Learning Village
Hearn
Westridge
Peaks Mill
Elkhorn Middle
Bondurant
Western Hills
Franklin County

Approval of the Ameresco Energy Conservation BG-2's for the buildings specified in the rationale

Order #121 - Motion Passed:  Approval of the Ameresco Energy Conservation BG-2's for the buildings specified in the rationale passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

The Monthly Financial Report is presented for your review and approval.

Approval of the Monthly Financial Report

Order #122 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

Ms. Jones' activities for the month of July are presented for your information.

1- EMS SBDM, Board Meeting
2- Principal Meeting
3- Derek Mellow Meeting, Principal Meeting
5- Henry Co. Meeting

8- Thinking Strategies Meeting
9- Booster Meeting, Construction Meeting
10-Administrative Retreat
11-Administrative Retreat
12-Administrative Retreat, KOSAA Presentation

15-Interagency Briefing, OVEC meeting
16-New Principal Meetings
17-PD Review, Cafeteria Manager Meeting, Dr. Nolan Meeting
18-Teacher Meeting
19-District PD, Principal Meeting, Chamber Function

22-District PD
23-Communication Plan, Chamber Meeting, ASP Meeting Prep
24-Chamber Meeting, Ameresco Meeting, Technology Meeting, Teacher Meeting
25-CIA Meeting, Webcast
26-NWEA Call

29-Director's Meeting, Principal Meetings, Interviews
30-Administrators' Meeting, Interviews
31-New Teacher Training

Correspondence with Ms. Jones is presented for your information.

Community Services Grant

KSBIT

WHAS Crusade for Children

Personnel Actions taken since the last meeting of the Board are presented for your information.

Reports from the schools' SBDM Councils are presented for your information.
BPE, CLE, EES, ELV, HES, WRE

The Consent Agenda is presented for your approval.

Approval of the Consent Agenda as presented

Order #123 - Motion Passed:  Approval of the Consent Agenda removing item VI I passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

                                                                Orders of the Treasurer

Date: 08/05/13

Warrant #: 080513

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 08/05/13

Warrant #: SFS080513

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

The following employees are requesting approval for a Leave of Absence:

Alicia Lyles – EE – Maternity – 6 weeks beginning about 8/20/13

Cara Atha – EE – Maternity – 8/5/13 to 10/4/13

WRE PTO would like approval to conduct Kona Ice fundraisers oin the following dates:
Aug. 9 -  5:45 - 7:45
Sept. 13 - 1pm
Oct. 18 - 6:00-8:30
Nov. 15 - 1pm
Dec. 6 - 1pm
Dec. 14 - 10:00 - 12:00
January 17 - 1pm
Feb. 13 - 6:00 - 8:00
March 10 - 2:45 - 5:00
April 11 - 1pm
May 9 - 6:00-8:00
Proceeds will go towards non-instructional resources.

WRE PTO would like approval to conduct a Fall Festival Fundraiser on Oct. 18 from 6:00-8:30.  Proceeds will go towards non instructional resources.

WRE PTO would like approval to conduct a Santa Shoppe fundraiser Dec. 9-13 from 9 - 4.  Proceeds will go towards non-instructional resources.

WRE PTO would like approval to conduct a Family Valentines Day Dance fundraiser on February 13th from 6:00-8:30.  Proceeds will go towards non-instructional resources

WRE PTO would like approval to conduct a Box Top fundraiser throughout the school year. Proceeds will go towards instructional resources. 

WRE PTO  would like approval to conduct a McDonald's Night fundraiser on Sept. 9 or Sept. 16 from 5:00 - 7:00 and April 14th from 5:00-7:00.  Proceeds will go towards instructional resources. 

WRE PTO would like approval to conduct a Spring Fling Fundraiser on May 9th from 6:00-8:00.  Proceeds will go towards purchasing instructional resources.

WRE library would like approval to conduct Book Fair fundraisers November 14 - 22 and March 10 - 18 all day.  Proceeds will go towards library resources.  

WRE PTO would like approval to conduct a Breakfast with Santa Fundraiser on December 14 from 10:00-12:00.  Proceeds will go towards non instructional resources. 

• EES would like approval to raise money through Picture Days in Fall and Spring through LifeTouch.
• EES PTO would like to approve partnering with McDonald's one night per semester for a fundraiser opportunity.
• EES would like to have KONA Ice to provide fundraisers for EES activities over the course of the 2013-14 SY e.g. Archery Team, PTO, & School itself.
• EES PTO would like to sponsor Family Nights to show movies for free but sell concessions or charge a flat fee for dinner e.g. pasta, pizza, soups, hot dogs, etc.
• EES PTO would like to sponsor a Fall Festival. The PTO would sell tickets for games or charge a flat fee for entry. The PTO would also sell concessions.
• EES PTO would like to sponsor a Winterfest. The PTO would sell concessions as a fundraiser.
• EES would like approval to sell Yearbooks as a fundraiser for 2013-14 SY. Money will be used to purchase school-wide software.
• EES would like to sell Innisbrook as a fundraiser for the 2013-14 SY. Money will be used to purchase supplies for the benefit of entire school.
• Boxtops for Brainpop-Money will be used to used to pay for Brainpop.

Hearn Elementary is requesting to allow the sell of Kona Ice on pre-selected dates for the 2013-2014 school year.  Students will only be allowed to purchase the medium Kona which adheres to the sugar consumption as regulated by food services.  Funds generated from Kona Ice will be used throughout the year to support the following:  school assemblies, field trip scholarships, and classroom room supplies used by students.

Contract Therapy Service

The district will go green with payroll as it will all be online with this system.

The cost to implement this system will be offset by the current cost of check printing.

Request permission to enter into an agreement with local universities to house student teachers within our district schools. 

Midway College
Eastern Kentucky University
University of the Cumberlands

We have new staff who need training on some specific IPad apps as identified in the Individual Education Plan as soon as possible.  I am recommending we contract with Carolyn Slone to provide this training. 

Consultative/Technical support services have been requested to assist with the development of augmentative communication devices for students with an Individual Education Plans (IEPs)

The WHHS football program would like to pay Josh Signs (trainer for WHHS) for extra services performed at the WHHS 7 on 7 football tournament.  The total cost is $150.00 for the extra training services from the school based athletic funds.

Approval of Title I, Part D application for Delinquent and Abused youth

Request Reclassification of the following positions:

(1) Maintenance Tech II position to a Maintenance Tech III

(1) Vehicle Mechanic I position to a Vehicle Mechanic II

Reclassification of positions would be retroactive to 7/1/13

Due to a recent resignation of a psychologist who was employed as a .5 school psychologist we need to increase the number of contract days for Jill Barrows to cover this position.  Jill is a school psychologist and is currently employed for 94 days for the 2013-14 school year.  We need to increase her contract days to 130 for the 2013-14 school year.

Thank you for your consideration of this request.

With the addition of the Program Reviews as a part of the schools' accountability system and based on the implementation of the process during 2012-2013, there is a need to assist schools by providing appropriate training and feedback throughout the year.  I am requesting the addition of a part-time instructional coach (up to 55 days) who will work with the schools regarding the completion of the Program Reviews in the areas of K-3, Arts & Humanities, Practical Living & Career Studies, and Writing Program Reviews. This position will be paid utilizingTitle II Part A funds.

A new student with visual impairments just enrolled at one of our schools who needs class material to be presented in Braille.  Transcribing print material to Braille takes someone trained and is time intensive.  In order for us to fulfill this Individual Education Plan requirement we must hire someone who can transcript Braille.  Peggy Grimes is currently a classified employee of Franklin County who can transcript Braille; therefore, I’m recommending we increase Peggy Grimes hours a maximum of 5 hours per week. 

Due to scheduling preferences, two custodians would like to change their hours.  It will not change Westridge's total allocated hours. 

I request the board change one custodial position from 7x250 to a 6.5 x 250
I request the board change one custodial position from  5.0 x250 to a 5.5 x 250.

Due to budget constraints, it is necessary to reduce the contract days of the FRC Coordinator position for Westridge Elementary School from 220 to 200 for the 2013-14 school year.

Request that the board make the change to this position.

Hearn Elementary School SBDM council is asking for the approval to create a 75 day instructional coaching position to oversee the implementation, evidence collection, monitoring, planning, and co-teaching that meets the demands of the Writing, Arts & Humanities, Practical Living & Consumer Science, and Writing Program Reviews.  This position will be paid utilizing funds from our ASP Program.

Due to the shift of students from changes from the Early Learning Village, we request that the board create an additional Cook/Baker position at Hearn Elementary School.  This position will be contracted for 4.5 hrs/day for 182 days.

Collins Lane has a vacant secretarial position which is currently funded from 320 hours from SBDM allocations and 480 hours paid from ASP funds.  Instead of filling the vacancy, the Collins Lane principal (approved by the council) requests that the 320 hours allocated from the general fund be used to increase a current secretarial position at Collins Lane.

Request the following action:

Abolish the vacant School Secretary Position (6.25 hrs/day X 128 days)

Increase a current School Secretary Position from 7.5 hrs/day X 200 days to 8 hrs/day X 210 days

This would still leave an addional 140 classified hours which could be used for additional custodial help when needed.

Approval to add the position of cafeteria monitor for 1.5 hours per day at Collins Lane for 172 days.  School After-School Program Funds will be utilized to fund the position.

Peaks Mill would like approval for a cafeteria monitor position  for two hrs daily for 172 days.  Funding from the position will be from the school's SBDM allocations.

Due to the renovation and addition at the Franklin County Career Tech Center, an additional Custodial position will be needed to assist in the maintenance and cleaning of the building.

Request the creation of one 6 hr/day X 250 day per year Custodian position for the CTC.

The Academy Day Treatment and Alternative School serves students who frequently have deficits in reading and writing.  We have shown great improvement in the area of literacy through our RTI efforts.  We are requesting the approval of a a 0.5 certified position to work with students who show deficits in literacy.  Funding for the position will be from Title I Part D (delinquent and abused) and KECSAC funding.  

Hearn Elementary is requesting approval for our 5th grade to attend the 4-H Environmental Camp Field trip on September 23 - 24, 2013 in Carlisle, KY.  This is an overnight field trip experience that supports standards found within the Science curriculum and the practical living program review.  The cost of the trip will be offset by a grade level fundraiser and any student who can not avoid the trip will be provided a scholarship. The fifth grade teachers will accompany the students on this trip and will provide follow-up activities in the classroom. 

The 2013 Varsity Volleyball Team has an opportunity to participate in a tournament at Barren County High School on August 30 and 31.  The team is requesting permission to spend the night in Cave City the night of August 30, 2013.  Each varsity player will be provided transportation by their own parent or guardian to the tournament and back to Franklin County after the tournament.  Parents will transport their child throughout the tournament and to all events that correspond with this event.  The coach and assistant coach will also accompany the team and serve as school chaperones.  The team will also be participating in a tour of Mammoth Cave Historic Tour on Friday afternoon, August 30, to provide an educational opportunity while in Cave City.  We plan to play in approximately six matches on the combined dates.  The Volleyball Booster Club will be funding all events.  The team would like to ask for permission to participate in the tournament and the overnight stay in Cave City.  The information for the hotel is listed below

Comfort Inn and Suites

819 Sanders St

Cave City, KY 42127

270.773.3335

Invoices and pay applications are attached for your approval.

Sixth grade teacher are asking permission to have a jump start program  for identified incoming 6th grade students prior to school starting.  We have five teachers who will work with the students for three days focusing on the development and reinforcement of skills needed to improve teh students' transition to the middle school.  Twenty students from each of the three elementary schools will be mailed an invitation to attend the training.  Teachers will be paid a stipend from ESS funds.

Order #124 - Motion Passed:  Approve Consent Agenda item VI I passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

The next meeting of the Franklin County Board of Education will be a retreat at 3:00pm on Monday, August 19, 2013. The place of the meeting is TBD.

That the meeting be adjourned at

Order #125 - Motion Passed:  That the meeting be adjourned at 6:43 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.