Franklin County
June 03, 2013 6:00 PM
Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

II. Recognitions and Presentations
Rationale

District Jr. Chef Winners

CCU Calendar Cover Winner

Kevin Booth

National French Exam Results

III. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

IV. New Business
IV.A. Approve 5-6-13 Minutes
Rationale

Mr. Cofield was not present for this meeting. He must abstain from approving the minutes.

Recommended Motion

Approval of the 5-6-13 minutes

IV.B. Approve 5-20-13 Minutes
Rationale

Dr. Brown was not present at the 5-20-13 meeting and must abstain from approving these minutes.

Recommended Motion

Approval of the 5-20-13 minutes as presented

IV.C. Approve WHHS Child Care Center
Rationale

Western Hills High School is requesting permission to pursue opening an additional child care classroom for 1-2 year olds.  We have found the need for the westside of town to expand the service age of our Child Care Program.  The additional room would service no more than six children ranging in age from 1-2 years of age.  There is an adjoining room to our already existing program that provides services for our 2-4 year olds, that meets the square footage guidelines.  All state child care regulations will be adhered to with equipment and materials.  The weekly tuition would range from $100 to $125 per child, with the additional classroom requiring one new child care worker to provide a ratio of 1:6.  This center would also utilize high school students as a lab school setting, who are enrolled in our Family and Consumer Child Care career cluster classes.  The additional room would be self supporting and the additional staff would be paid by child care revenue. 

Recommended Motion

Approval to open a 1-2 year old child care center at WHHS

Actions Taken

Order #74 - Motion Passed:  Approval to open a 1-2 year old child care center at WHHS passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.D. Approve Certified Evaluation Plan
Rationale

The Certified Evaluation Plan Committee reviewed the plan and opted to leave it as is with no changes.  The plan is attached for board review and approval.

Recommended Motion

Approval of the 2013-14 Certified Evaluation Plan as presented

Actions Taken

Order #75 - Motion Passed:  Approval of the 2013-14 Certified Evaluation Plan as presented passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

IV.E. Approval of Board Meeting Schedule for 2013-2014
Rationale

The Board meeting schedule (dates and locations) for 2013-2014 is attached for your approval.

Recommended Motion

Approval of the Board Meeting schedule for the 2013-2014 school year

Actions Taken

Order #76 - Motion Passed:  Approval of the Board Meeting schedule for the 2013-2014 school year passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.F. Approve Renewal of Freeze on Field Trips Outside the District
Rationale

Due to budgetary constraints it is necessary to continue a freeze on regular school field trips to destinations outside of Franklin County for 2013-2014.
This does not include competitions, co-curricular, athletic, special events or trips funded through grants.

Recommended Motion

Approval to continue a freeze on regular field trips outside Franklin County for 2013-2014

Actions Taken

Order #77 - Motion Passed:  Approval to continue a freeze on regular field trips outside Franklin County for 2013-2014 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

IV.G. Approve Superintendent Leave
Rationale

Per the Superintendent's contract the Board must approve leave of 5 consecutvie days or more.
The Superintendent would like approval to take June 24-28 as x-days.

Recommended Motion

Approval of the Superintendent's leave request

Actions Taken

Order #78 - Motion Passed:  Approval of the Superintendent's leave request passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.H. Approve FCHS Assistant Girls Tennis Coach
Rationale

Assistant Girls Tennis --$750

With numbers in the tennis programs growing, the need for an additional board paid position for an assistant has arrived. For the last several years, the programs have averaged 50-60 players between the two, and it is very difficult to give quality instruction to that many athletes with only one board position.

Recommended Motion

The superintendent is recommending not to add an assistant girls' tennis coach

Actions Taken

Order #79 - Motion Passed:  The superintendent is recommending not to add an assistant girls' tennis coach passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

IV.I. Approve FCHS Assistant Boys Tennis Coach
Rationale

Assistant Boys Tennis --$750

With numbers in the tennis programs growing, the need for an additional board paid position for an assistant has arrived. For the last several years, the programs have averaged 50-60 players between the two, and it is very difficult to give quality instruction to that many athletes with only one board position.

Recommended Motion

The superintendent is recommending not to add an assistant boys' tennis coach

Actions Taken

Order #80 - Motion Passed:  The superintendent is recommending not to add an assistant boys' tennis coach passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.J. Approve Additional Annual Contracts and Vendor Bids for 2013-14
Rationale

The attachment will detail the annual contracts & vendors with a recommendation from our Finance Director.

Recommended Motion

Approval of the attached 2013-14 additional annual contracts and vendor bids

Actions Taken

Order #81 - Motion Passed:  Approval of the attached 2013-14 additional annual contracts and vendor bids passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

IV.K. First Reading 2013-2014 Policies/Procedures Updates
Rationale

For your review and consideration are the recommended KSBA policy/procedure changes for 2013-2014.

The minutes will reflect a first reading of these policies/procedures.

V. Construction
V.A. Approve CTC Change Orders 40-42
Rationale

Scott-Klausing is asking approval of the CTC Change Orders 41-42 totaling $77,620.94.

Recommended Motion

Approval of CTC Change Orders 41-43

Actions Taken

Order #82 - Motion Passed:  Approval of CTC Change Orders 40-42 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

VI. Reports to the Board
VI.A. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #83 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

VI.B. Superintendent's Activities
Rationale

Ms. Jones' activities for the month of May are presented for your information.

1- Summatives, ELV SBDM
2- Administrative Meeting, Summatives, High School Advisory Meeting,
    CLE SBDM, United Way Meeting
3- Superintendent Meeting, Financial Advisor Meeting, Title II Meeting,
    Principal Meeting, ELV Interviews

6- Director's Meeting, Principal Observations, Board Meeting
7- Summatives, CLE SBDM
8- Program Reviews, Chamber Meeting, Summative, WRE SBDM
9- Program Reviews, Principal Observation, WRE SBDM
10-Superintendent Meeting, Principal Meeting, DPP Meeting,
     CO Summative

13-Program Review, Director's Meeting, Principal Observation
14-Program Review, Summative, Construction Meeting, FCEA
     Meeting, CLE SBDM
15- Principal Observation, Webcast, Principal Meeting, Upward Bound
      Meeting, Elementary Advisory Meeting, WRE SBDM, NWEA Webinar
16-Financial Advisor Meeting, Middle School Advisory Meeting,
     United Way Meeting, Mentor Meeting
17-Superintendent Meeting, Health Department Meeting, Work
     Ready Meeting

20-Director's Meeting, Odyssey Meeting, KSU Meeting, Board
     Meeting
21-Principal Meeting, Summative, Adult Ed
     Meeting
22-PSST Meeting, Summative, New Principal Meeting
23-Summatives, Chamber Meeting, PME SBDM, Transportation
     Banquet 
24-Superintendent Meeting, Graduation Practice, Academy
     Graduation, DPP Meeting, Principal Meeting, WRE Open
     Forum

28-Redbook Training
29-Mentor Meeting, OVEC, Summative
30-Administrative Meeting, Redbook Training
31-Teacher Meeting, CIA Meeting, Webcast

VI.C. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

VI.D. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.
BPE, EES, PME, WRE
BMS, EMS

VI.E. Attendance Report
VII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #84 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

VII.A. Approve Payment of Bills
Rationale

                                                                Orders of the Treasurer

Date: 06/03/13

Warrant #:060313

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 06/03/13

Warrant #: SFS060313

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VII.B. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

Sarah Roos – CLE – Maternity Leave – 4 weeks beginning about 8/7/13

Brooke Fell – District – Maternity Leave – 8/5/13 to 10/14/13

Abigail Hawboldt – ELV/CLE – Maternity Leave – 8/5/13 to 8/19/13

Erin McDowell – BPE – Maternity Leave – 6 weeks beginning 8/5/13

Amy Nance – FCHS – Maternity Leave – 6 weeks beginning about 7/5/13

Kristie Rudmann – BPE – Maternity Leave – 8/7/13 to 9/2/13

VII.C. Approve Fundraising Activities
VII.C.1. FCHS - Boys Basketball Kiddie Camp
Rationale

Dates: 6/10-6/13
Location:  FCHS

Future Flyer Basketball Camp

Cost:  $75 before June 1st, $80 after

VII.C.2. FCHS - Girls Basketball Kiddie Camp
Rationale

I am writing this to obtain approval for the FCHS Lady Flyer Basketball Team to hold its annual Lady Flyer Basketball Camp the dates of June 17-20, 2013 from 8:00 A.M.-12:00 noon daily at Franklin County School. We anticipate about 70 campers with an anticipated profit of $2500 after expenses.

Our players and coaches will supervise and instruct the camp while monitoring campers as they arrive and wait to be picked up in the afternoon. Each parent/guardian has to sign a medical waiver on the registration form and all of our staff remains CPR/First Aid certified.

As in the past, we look forward to holding this camp and we feel it is a vital part of our success for the future. Please contact me at 695-6720 or via email at Joey.Thacker@franklin.kyschools.us with additional questions.

Thank you,

Joey Thacker
FCHS Lady Flyers

VII.C.3. FCHS - Dance Camp
Rationale

Dates: 6/24-6/27
Location:  FCHS

Dance Camp is $55 for one student; $40 for each sibling if pre-registered by June 17.

The cost is $60 for one student; $45 for each sibling if paid on opening day of camp.

The camp will be facilitated by the coach, two teachers, parent volunteers, and the dance team members.

The camp will be from 7:30 - 12:30 daily.

VII.D. Approve Travel
VII.D.1. WHHS - Archery Out-of-State to St. Louis
Rationale

The WHHS Archery Team requests permission to travel to St. Louis, MO to participate in the 2013 World Archery Tournament.  The team qualified for this event at the National Tournament.  The trip is June 28-30, 2013.  There will be 15 students attending and competing.  Easch student will be traveling with a parent and each family will be responsible for their lodging and other expenses.   Students will be chaperoned by the coach and assistant coaches.

VII.D.2. EMS - Basketball Overnight to Lexington
Rationale

Description of Issue:  The Lady Elks Basketball program would like to ask for approval to attend an overnight team basketball camp at Transylvania University.  The camp dates are July 22nd through July 24th.  The team would be leaving the morning of July 22nd and returning on July 24th.  The team will be staying overnight for two nights.  A female assistant coach will be staying with the team who was a board approved coach from last season. The head coach, John Caudill, a teacher at Elkhorn Middle School will be the sponsor of this trip. Students will be transported to and from camp by Franklin County transportation.  Funding for the trip is provided through fund raising activities and school activity funds.

 

 

VII.E. Approve Contracts
VII.E.1. CO - Visually Impaired Preschool Services
Rationale

We have several students needing Orientation and Mobility services to address their visual impairment as stated on their Individual Education Plans. At this time, we do not have anyone certified to provide this service.  In order to fulfill this component of the Individual Education Plan, I am recommending we contract with Visually Impaired Preschool Services.

VII.E.2. CO - 2013-2014 CBWTP
Rationale

The Community Based Work Transition Program is a cooperative effort between local school districts, the Department of Vocational Rehabilitation (DVR), the Department for the Blind (DFB), and the Interdisciplinary Human Development Institute at the University of Kentucky (IHDI) to assist eligible students with significant disabilities to transition from high school to employment.  We have participated in this program for the last 11 years and both high schools continue to have students eligible for this program.

VII.E.3. CO - Day Treatment MOA
VII.E.4. CO - Community Education MOA
VII.F. Approve Positions
VII.F.1. WHHS - Band Camp Instructors
Rationale

Western Hills High School would like to request that the following list of 10 musicians be approved to instruct 100+ band students during the Western Hills Band Camp. Students will arrive each day around 8:30 and will have group and individual practice sessions with individual instructors throughout the evening. We would like to request individual contracts, with their designated instruments, for the week of July 21-26, Monday – Friday, from 8:30 – 8:30 (10 hrs.).  Each individual will be paid approximately $6 per hour, not to exceed a contract of $300 for each musician. The Western Hills Band Boosters will pay these contracts from their band account.  

Allyson Martin – Flute Instructor, Nora Bryant-Clarinet Instructor,Destinee Tyson – Sax Instructor,Andrew Osbourne – Horn Instructor,John Wysong –Trumpet Instructor,Tyler Simms-Trombone Instructor,Daniel  Johnson –Tuba Instructor,Ashleigh Malcolm – Majorette Instructor,Alyssa Hensley-Sectional Instructor,Meagan Henry-Sectional Instructor  

VII.F.2. CO - Creating Special Ed Positions
Rationale

In preparing for the 2013-2014 school year and recent changes to Individual Education Plans (IEPs) since the last board meeting, we need to update positions to be able to fulfill needs listed on IEPs.

  1. Due to PME being a focus school and some intensive student needs we need to increase their part-time certified LBD teacher to a full time position. 
  2. Both high schools have special education teachers who will implement the Positive Approach to Student Success (PASS) Program; thus the need to create instructional aide positions for each school for support.  These will be paid from the general fund.
  3. Based on ARC recommendations, IEP implementations, and the movement of a student with complex needs, we have determined that two additional instructional aide positions are needed at EMS.

VII.F.3. CO - Compensatory Education Staff
Rationale

I need to request additional staff to provide compensatory education service this summer for a special needs student.  We need to contract with one (1) teacher for a maximum total of 19 hours and one (1) instructional assistant for a maximum total of 19 hours.  The teacher will be paid at the same rate of an extended school year service provider.  The instructional assistant will be paid at their hourly rate.

The funding for this will come from IDEA Basic.

Thank you for your consideration in this matter.

VII.F.4. CO - Coaching Positions
Rationale

I am recommending the addition of the following coaching positions:

High Schools:
Bowling Coach

The position would be paid on the current stipend salary as identified by munis 75B 

Middle Schools:
Volleyball Coach

The position would be paid on the current stipend salary as identified by munis 75C

VII.F.5. CO - Dropout Prevention/Volunteer Coordinator
Rationale

Deborah Wigginton is recommending the creation of the Dropout Prevention/Volunteer Coordinator. The  job description for the position was approved by the Board in May 2013. The position is for a 240 day contract and follow the Classified Pay Schedule (Munis #111), which is the same as the Family Recource Center Coordinators.  Funds for the position would be paid from the Community Education Grant and general fund. 

VII.G. Approve Grants
VII.G.1. CO - Read to Achieve
Rationale

Collins Lane Elementary
Bridgeport Elementary
Hearn Elementary

VII.G.2. CO - Ameri Corps
VII.H. Approve Scott-Klausing Invoices and Pay Apps
Rationale

Invoices and pay applications are attached for your approval.

VII.I. Approve Use of Buses for 4-H Camp
Rationale

I have turned in a request form to the Bus Garage for Buses to transport Franklin County 4-H children to 4-H camp this summer July 1-4, 2013. We will leave from Lakeview Park and travel to North Central 4-H camp in Carlisle, KY. July 4th the buses will pick us back up from camp at 10 am and transport us back to Lakeview Park in Frankfort, Ky. I am requesting permission from the Board. Let me know if you have any questions or need anything from me.

Thank You!

Leslie Reynolds
Franklin County Extension Agent for 4-H Youth Development

VII.J. Approve Technology Summer Camps
Rationale

Cinemania at Westridge, July 8-9-10, cost of $50 per child. STLP students will create short videos based upon provided criteria. Students will learn basic video concepts, video editing, creative thinking processes, and how to work with a team.

Sumo Robots at Career and Tech Center, June 4-5-6, and also 10-11-12, cost of $100 per child. Students will build and program Lego style robots that compete in battles to determine the winner. Students will learn basic robotic and programming concepts while working in teams.

VII.K. Approve WHHS Percussion Camp
Rationale

The WHHS Percussions would like to meet before band camp from July 18-20th from 8:30 to 5:00 to learn cadences, get a jump start on music for the marching season and get to know each other/create a tight nit group.  Insturctors will be there to teach them during this time. Students will learn marching/percussion rudiments and begin solidifying tight group connections.  They prepare music so they can function at a higher capacity during band camp. There will be approximately 20 students and 3 chaperones. 

VII.L. Approve WHHS Band Camp
Rationale

The WHHS Band would like to have band camp at Western Hills High July 21-26, 2013.  They will bring in instructors to teach students in small groups.  Music, drill and marching fundamentals are taught during the week that will be executed throughout the school year in performances.  There will be approximately 115 students attending and 15 chaperones.  Parents will drop off and pick up students every day. No charge to students.

VII.M. Approve EMS Jump Start
Rationale

EMS will provide a "Jumpstart" program for incoming sixth graders July 22-26.  Funding will come from school funds and the Youth Service Center funds.  There will be no charge for students to attend and transportation will be provided.  This program helps to ease the transition and better prepare our students coming from fifth to sixth grade. Ms. Sheridan will be the director and several EMS teachers will also be involved with the program.

VII.N. Approve Authorization to Seek Emergency Substitute Teaching Certificates
Rationale

The supply of certified teachers available to substitute teach in the Franklin County Public Schools is inadequate to meet current demands.  On most days throughout the school year, emergency certified teachers are needed to fully staff our schools.

State regulations require that the board state that a sufficient supply of fully certified teachers to staff substitute positions is unavailable and the board declares that an emergency exists.

VIII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, June 17, 2013 at Bridgeport Elementary.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #85 - Motion Passed:  That the meeting be adjourned at 6:37 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.