Franklin County
October 01, 2012 6:00 PM
Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

I.A. Approve Amending the Agenda
Rationale

Approval is needed to amend the agenda to remove Consent Item F3 (EKU Clinical/Practical Agreement).

Recommended Motion

Approval to amend the agenda by removing Consent Item F3

Actions Taken

Order #156 - Motion Passed:  Approval to amend the agenda by removing Consent Item F3 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

II. Recognitions and Presentations
Rationale

Collins Lane teachers - Kimberly Young, Julie Moudy, and April Johnson - Development of County Government Booklet

III. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

IV. New Business
IV.A. Superintendent Draft Goals and 90-Day Plan
Rationale

Attached are goals and a 90-day plan that I have drafted as a part of the new superintendents' training and internship.  These are provided for your review.  At the October 15 retreat, we will work to identify my goals for the 2012-2013 school year.

IV.B. Approve Board Member Travel
Rationale

Mr. Cofield is asking approval to attend the NABSE Annual Conference in Nashville, TN on November 14-18, 2012.

Registration: $309.00
Hotel/Meals/Mileage: $1300.00
Total: $1609.00

Recommended Motion

Approval for Mr. Cofield to attend the NABSE Annual Conference in Nashville

Actions Taken

Order #157 - Motion Passed:  Approval for Mr. Cofield to attend the NABSE Annual Conference in Nashville passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. Doug Crowe.

V. Construction
V.A. Update on CTC Renovation Progress
Rationale

Jeff Wells will present a brief update on the CTC renovation.

V.B. Approve CTC Change Orders 2-5
Rationale

Attached are change orders #2-5 for the CTC Project.

Change Order #2 is a $4,000.00 credit for shortening the roof panels on the North Canopy.

Change Order #3 is a $5,772.75 additional for demo of the old greenhouse

Change Order #4 is a $2,432.26 additional for the gravel floor of the new greenhouse

Change order #5 is a $5,691.81 additional for relocation of gas manifold associated with the welding program

 Net Total for this group is $9,896.82.  Also included for your reference is a change order log showing all change orders through #5.

Recommended Motion

Approval of change orders 2-5 for CTC Project

Actions Taken

Order #158 - Motion Passed:  Approval of change orders 2-5 for CTC Project passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

V.C. Approve CTC Revised BG-1
Rationale

This revision is in reference to the Change Orders 2-5 that are items in the current agenda.

The net total for the change is $9,896.82. This will be taken from Contingencies and will not affect our overall project cost.

Recommended Motion

Approval of the revised CTC BG-1

Actions Taken

Order #159 - Motion Passed:  Approval of the revised CTC BG-1 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

VI. Reports to the Board
VI.A. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #160 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

VI.B. Superintendent's Activities
Rationale

Ms. Jones' activities for the month of September are presented for your information.

 
Sep. 3 - CO Director's Meeting, EMS SBDM
Sep. 4 - Principal Meetings, Chamber Meeting, Home Hospital Meeting, Board Meetings 
Sep. 5 - Teresa Barton Meeting, Co-Teaching Meetings, Director Meeting, FCEA Meeting
Sep. 6 - Administrative Staff Meeting, Map Training, Kiwanis Meeting, Community Ed Meeting
Sep. 7 - CIA Meeting, Apple/Tech Meeting, Principal Meeting, Rich Crowe Meeting 

Sep. 10 - Director Meeting, ISLN Meeting, Principal Meeting, FCHS SBDM Meeting 
Sep. 11 - Principal Meetings, Construction Meeting, Co-Teaching Meeting, FCEA Meeting 
Sep. 12 - Gil Finley Meeting, G/T Meeting, Doug Jones Meeting
Sep. 13 - TLN Meeting, SS Info Meeting, PGP Meeting, WRE SBDM Meeting
Sep. 14 - Principal Meetings, PGP Meeting

Sep. 17 - Director Meeting, PGP Meetings, Board Meeting
Sep. 18 - IC Meeting, Judge Shepard/Rich Crowe Meeting, Principal Meetings, PGP Meetings, CIITS
Sep. 19 - PGP Meetings, TLN Planning, Rotary Meeting, 504 Meeting, Gang Training
Sep. 20 - KASA Training, TLN Meeting
Sep. 21 - KASA Training

Sep. 24 - Director Meeting, Principal Meeting, JoAna McCoy Meeting, United Way Meeting, KONA ice 
               Meeting, BMS 6th grade Meeting
Sep. 25 - Teacher Meeting, Chamber Meeting, ILP Meeting, TLN Meeting 
Sep. 26 - RLN Follow Up Meeting, OVEC, Elementary Advisory Meeting
Sep. 27 - Superintendent Network Meeting, Chamber Meeting, MS Advisory Meeting, United Way
Sep. 28 - Emergency Management Plan, CIA Meeting, 504 Meeting, Parent Assessment Meeting

VI.C. Superintendent's Correspondence
Rationale

Correspondence with Ms. Jones is presented for your information.

KDE Thank You for passing tax rate

Chery Nance - CLE - One of Ashland Teacher Achievement Award winners.

VI.D. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

BPE, CLE, HES, WRE

BMS, EMS

FCHS

VI.E. Attendance Report
VII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #161 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

VII.A. Approve Minutes for 9-4-12 & 9-17-12
Rationale

The minutes from the 9-4-12 Tax Hearing, the 9-4-12 Regular Meeting and the 9-17-12 Mid-Month Meeting are presented for your approval.

VII.B. Approve Payment of Bills
Rationale

                                                                Orders of the Treasurer

Date: 10/01/12

Warrant #: 100112

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 10/01/12

Warrant #: SFS100112

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VII.C. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

Teresa Bondurant – PME – Medical Leave – 9/27/12 to 1/3/13

Jillian West – EE – Maternity Leave – 8/13/12 through 11/2/12

Amanda Ables – BPE/HE – Matemity Leave – 10/24/12 to 1/3/13

Annie Moore – ELV – Maternity Leave – 8 weeks beginning 4/4/13

Laura Fallis - BMS - MaternityLleave - 10/26/12 to 12/13/12 

VII.D. Approve Fundraising Activities
VII.D.1. BPE - Scholastic Bookfairs
Rationale

BPE SCHOLASTIC BOOKFAIRS FUNDRAISING REQUEST TO BENEFIT THE LIBRARY.  OCTOBER 15 - 19, 2012 AND MARCH 18 - 22, 2013.

ONE FOR BOOKS -RUNS WEEK BEFORE THE FAIR 10/2-5/12 AND 3/11-15/13 CLASSROOMS PURCHASE BOOKS FOR CLASS.

 

One for Books is a program that is a part of the Book Fair and runs the week before the fair.  The funds raised with one for books benefits the classrooms because teachers can purchase books for their classroom from the fair, the library because profit is earned from the purchases made with the funds, and charities because Scholastic matches the funds we raise with donations to three charities. 

 

VII.D.2. BPE - PTA Brax Fundraising
Rationale

BPE PTA request board approval to use Brax Fundraising and sell their Shoparoo spirit cups for a fall fundraiser.

VII.D.3. ELV - Fall Festival
Rationale

ELV PTO would lik to request approval to have our Fall Festival on Friday, October 19 from 5:30 to 8:30.  This a big fundraiser for our PTO. 

VII.D.4. ELV - Book Fair and Penny War
Rationale

ELV would like to request approval to have a fall Book Fair with Scholastic Books.  Along with the book fair we would like to have a penny war among our classrooms.  Classrooms that generate the most money will earn free books for their classroom.

VII.D.5. ELV - McDonald's Night
Rationale

ELV PTO would like to request approval to have a McDonald's Night on October15.  ELV will receive 25% of total purchases made from 5:00 p.m. to 7:00 p.m.

VII.E. Approve Travel
VII.E.1. BMS - KYA Overnight to Lexington
Rationale

Bondurant Middle School is seeking overnight approval  for 87 students and 5 chaperones to attend the KYA conference.  BMS will participate in a mach trial of government.  Students will create, revise, submit, argue pros and cons and eventually vote on bills they feel need to be passed in Kentucky based on presentations.  There is also a running for governor which BMS has won for the past four years running.  Students will be staying in Lexington November 25-27.  Competition funds will be used for the travel.

VII.E.2. BMS - 8th Grade Out-of-State to Washington DC
Rationale

Bondurant Middle Schools 8th grade class is requesting permission to travel to Washington DC April 23-27th.  Smithsonian Student Travels.  $555 all inclusive; 4 days and 4 nights; two nights traveling overnight; two nights hotel accommodations in DC area. Ground transportation provided by Free Enterprise out of Louisville, KY.

VII.E.3. GT - Out-of-State to Chicago
Rationale

Shannon Crump is requesting permission to take 7th grade GT students to Chicago for KY's Night at the Museum.  Students will be transported by a common carrier (contract attached).  Funds for the trip will be paid from grant funds.

VII.E.4. CTC - PLTW Overnight to Lexington
Rationale

Mr. Harrell and Mrs. Brandenburg have been asked to bring 4 students and their projects to present at the PLTWKY Symposium and COunselor conference, October 22-23, 2012, at the Clarion Hotel in Lexington, KY.  PLTW KY is paying for all student and teacher expenses.  Subs for teachers will be paid for by Perkins funds.  STudents will be transported by parents.  We are requesting permission for students to stay overnight on October 22 at the Clarion Hotel.

VII.E.5. WHHS - Archery Out-of-State to Orlando
Rationale

The WHHS Archery Program is requesting permission to travel overnight to compete in the World Tournament hosted in Orlando, Florida at Walt Disney World’s Wide World of Sports Complex October 4-6, 2012.  Students will be accompanied by the Western Hill's archery coach.  The students and coach will fly to and from the competition.  Parents are funding the cost of the trip.

VII.E.6. FCHS - BETA Overnight to Louisville
Rationale

Adam Hyatt would like permission to take 92 students to the Annual BETA Convention at the Galt House in Louisville November 30-December 2, 2012. FCPS transportation will be used.

VII.F. Approve Contracts
VII.F.1. HES - Yearbook Contract
VII.F.2. CO - Eminence Non-Resident
VII.F.3. CO - EKU Clinical/Practical Agreement
VII.F.4. CO - Food Service CNIP Agreement
VII.F.5. ACA - KECSAC Agreement
Rationale

The Academy requests approval of the KECSAC MOA for 2012-2013

VII.G. Approve Positions
VII.G.1. FCHS - Assistant Volleyball Coach
Rationale

FCHS Volleyball Coach, Wesley Vance and the boosters would like to establish an additional assistant coaching position for the 2012-13 season. The position would be for one year and the individual would be paid a stipend of $700 generated from booster funds.

VII.G.2. FCHS - Assistant Wrestling Coach
Rationale

FCHS Wrestling Coach, Zac Donnelly and the boosters would like to establish an additional assistant coaching position for the 2012-13 season. The position would be for one year and the individual would be paid a stipend of $1000 generated from booster funds.

VII.G.3. FCHS - Assistant Baseball Coaches
Rationale

Franklin County High School would like to establish two additional assistant coaching positions for the 2012-13 season. The positions would be for one year and the individuals would be paid a stipend of $1250 each generated from Baseball booster funds.

VII.G.4. FCHS - Assistant Soccer Coach
Rationale

FCHS would like to establish one additional coaching position for the men’s soccer program in order to supplement the current allotment of board paid positions and provide more individual instructional time. The stipend for this second booster paid position will be $500 and generated from booster funds at FCHS. 

VII.G.5. FCHS - Department Heads
Rationale

FCHS would like to create a total of 8 positions for department heads in order to receive budgeted stipends of $1000 to be paid from Section VI funds.

Math
Science
English
History
CTE
Arts and Humanities
Health and PE
Foreign Language

Supplement the current special education department chair stipend to a total of $1000.  For the 2012-2013 school year, this would be an additional stipend of $700.00.


VII.G.6. CO - Part-Time Special Ed Classified Aide
Rationale

Several new students have enrolled across the District and although we have reassigned teachers and instructional assistants we are still unable to fully implement all Individual Education Plans (IEPs) without extra assistance.  At this time, I’m requesting an additional 3 hours to extend or hire a part-time instructional assistant.

The funding for this increase in time will be obtained from IDEA Basic Part B.

VII.G.7. CO - Increase Contract Hours
Rationale

Request approval from the board to increase the contract hours of Christopher Mason, Special Education Instructional Aide, from 7 hrs per day to 7.5 hrs per day.  Mr. Mason is needed an additional thirty minutes per day in order to ride the bus with a special needs student.

VII.G.8. CO - Creation of Additional School Resource Officer
Rationale

I am requesting the creation of an additional School Resource Officer (SRO) for the Franklin County Schools.  The current two SROs are responsible for over 3,000 students on a daily basis.  When an issue occurs, which demands the full attention of one of the officers, the remaining officer becomes responsible for over 6,000 students.  There are many times when both of the current SROs are comsumed with issues. The position would be housed at the Academy, and two middle schools.  Funding for the position would be from general fund and the SRO would abide by the existing aprroved contract between Franklin County Public Schools and the Franklin County Sheriff's Office.

VII.G.9. CO - Elementary Drama Coach
Rationale

Request the addition of an elementary drama coach position.  The elementary drama coach would receive a stipend of $1000 if there were a minimum of 25 students participating in a performance and if the performance included a full set production.

VII.G.10. HES - Math Interventionist
Rationale

Hearn Elementary is requesting the approval of a classified math interventionist for 135 days at 6.5 hours per day.  Funds from the 2012-2013 Title I funds will be utilized to paid for the position.

VII.H. Approve Grants
VII.H.1. WHHS - Teaching Arts Together
Rationale

The Western Hills High School French Class would like to have Artist Gregory Acker spend a week with all levels of French student to teach African drumming and dance in French.  This grant is for 5 days (20 hours).  $600 is awarded from Ky Arts Council and a $400 match is required which will be paid by activity funds. 

VII.H.2. CTC - PLTW/STEM grants
Rationale

Mr. Harrell is working with EMS, BMS, and CTC to apply for the following grants:
CTC Energy
CTC Engineering Pipeline
BMS Energy Tech
BMS Engineering Pipeline
EMS Energy Technology
EMS Engineering Pipeline

We are requesting approval to submit these grants to KDE.  Attached are the RFPs and budgets.

VII.H.3. FCHS/WHHS - Poetry Out Loud
VII.I. Approve Scott-Klausing Invoices and Pay Apps
Rationale

Invoices and Pay Apps are attached for your approval.

VII.J. Approve Shortened School Day
Rationale

We are recommending a shortened school day for a student.  The ARC has followed the appropriate procedure for requesting a shortened school day.

VII.K. Approve Shortened School Day
Rationale

We are recommending a shortened school day for a student.  The ARC has followed the appropriate procedure for requesting a shortened school day.

VII.L. Approve FCHS Shortened School Day
Rationale

Please see attached "Request for 504 Shortened School Day" form.

VII.M. Approve FCHS Surplus
VII.N. Approve Co-Teaching Training
Rationale

This past summer we provided training for special education teachers and some regular education teachers at both middle schools and now that we are actually in school the teachers have requested a follow up training due to new teachers being involved in the process.

I am recommending we provide additional training and contract with the following to assist with the training:  

Jacklyn Risden-Smith – Director of Special Education
Denise Shelburne- Special Education Teacher
Roxanne Perry – Special Education Teacher

Funding for the training will come from IDEA Basic – Part B 

VII.O. Approve WHHS Baseball Website
Rationale

The WHHS baseball team would like to enter into a contract to have an outside agency (o-line sports design/maintain a team website.  One of the things the website does is use a logo and sells apparel with that logo on it.  20% of the profit is returned to the school in the form of gift cards for the website.  The website is absolutely free.

VIII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 3:00pm on Monday, October 15, 2012 at Central Office, followed by the Mid-Month meeting at 6:00pm at Elkhorn Elementary School.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #162 - Motion Passed:  That the meeting be adjourned at 6:27 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.