The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

Michelle New would like to add the following items to the agenda under New Business and Positions:
New Business:
Approve and Authorize the Board Chair, Michelle New, to sign the new Superintendent's contract.
Positions:
Approve Creation of Elementary C & I Director

Approval to amend the agenda with the included items

Order #96 - Motion Passed:  Approval to amend the agenda with the included items passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

Officer Chappell will present an emergency plan that can be implemented in the event that we have an active shooter in one of our buildings.  The plan will require equipment totaling $200 per school for a grand total of $2600 for the district.

The district will seek permission from the Kentucky Department of Education to use Capital Outlay funds to cover the cost of the equipment.

Approval of the emergency shooter plan and to purchase equipment through the use of $2600 in Capital Outlay Funds.

Order #97 - Motion Passed:  Approval of the emergency shooter plan and to purchase equipment through the use of $2600 in Capital Outlay Funds passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

Since 2008, the superintendent has submitted a grant from the EPSB to fund the district's mentoring program for National Board Certification candidates.  These grants have been. The EPSB recently notified districts that the mentoring grants would not be funded this year due to cuts in their funding.  The National Board candidates will be considered for subsidy grants to assist with their registration fees, however.  If funding sources should assist with funding, the mentoring grants might be restored in the future.

The district currently has six teachers who wish to pursue National Board Certification.  There will most likely be additional candidates as well.  This budget request would fund a maximum of 10 candidates.

Mentors have been paid a stipend of $500 per candidate completing the certification process and an additional $500 during the following fall if their candidates were successfully certified.  In order to continue with this exemplary initiative for the Franklin County Public Schools, the cost for 10 candidates would be $10,000.  The candidates also receive two release days with a substitute teacher to complete portfolios and prepare for the assessment center exercises.  The total cost for 10 candidates would be $12,000 (for mentors and release days) and this funding would need to come from the general fund due to cuts in the Title II Teacher Quality funds and the discontinuation of the EPSB mentoring funds.

This would not necessarily be a recurring expense as the district could potentially discontinue the program after the 2012-13 school year if necessary or should the mentoring grants from the EPSB be restored in the future.

Approve the mentoring plan for up to 10 National Board candidates for the 2012-13 school year.

Order #98 - Motion Passed:  Approve the mentoring plan for up to 10 National Board candidates for the 2012-13 school year passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

Finance Director, Ed Breckel, is recommending approval of the attached listing of vendors for 2012-2013.

Approval of the attached vendors for 2012-2013

Order #99 - Motion Passed:  Approval of the attached vendors for 2012-2013 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Due to budgetary constraints it is necessary to continue a freeze on regular school field trips to destinations outside of Franklin County for 2012-2013.
This does not include competitions, co-curricular, athletic, special events or trips funded through grants.

Approval to continue a freeze on regular field trips outside Franklin County for 2012-2013

Order #100 - Motion Passed:  Approval to continue a freeze on regular field trips outside Franklin County for 2012-2013 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Approval and authorization for Michelle New, board chair, to sign the new superintendent's contract

Motion Withdrawn:  Approval and authorization for Michelle New, board chair, to sign the new superintendent's contract was withdrawn by Dr. Jennifer Grisham-Brown.

The Board Meeting schedule for 2012-2013 was presented for discussion at the May 21, 2012 meeting.

Approval of the attached board meeting schedule for 2012-2013

Order #101 - Motion Passed:  Approval of the attached board meeting schedule for 2012-2013 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

This is the final calendar revision for the 2011-2012 school year.

Approval of the 2011-2012 calendar revision

Order #102 - Motion Passed:  Approval of the 2011-2012 calendar revision passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

The Monthly Financial Report is presented for your review and approval.

Approval of the Monthly Financial Report

Order #103 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

Dr. Buecker's activities for the month of May are presented for your information.

Met With:  Program Review Committee, Parents, Principals, Renee Scott, Beverly Downing,
                  teachers

Attended: Board Meetings, CTC Meetings, Superintendent Design Team Meetings, CTL Board
                 Meeting, FCEA Meeting, National Board Meeting, KASS Program Committee,
                 Retirement Dinner, Curriculum Design Meeting, Superintendent Evaluation
                 Design Meeting, Administrative Team Meeting, Chamber of Commerce 
                 Meetings, Parent Meeting, Transportation Banquet, SAC - KDE Meeting,
                 United Way Meetings, Graduations, OVEC Meeting

Visited: All schools

Personnel Actions taken since the last meeting of the Board are presented for your information.

Reports from the schools' SBDM Councils are presented for your information.

BPE, EES, HES, PME, WRE

BMS, EMS

FCHS

The Consent Agenda is presented for your approval.

Approval of the Consent Agenda as presented

Order #104 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

The minutes for the following meetings are attached for your approval:

5/7/12 special meeting
5/7/12 regular meeting
5/12/12 special meeting
5/20/12 special meeting
5/21/12 special meeting
5/22/12 special meeting

                                                                Orders of the Treasurer

Date: 06/04/12

Warrant #: 060412

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 06/04/12

Warrant #: SFS060412

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

The following employees are requesting approval for a Leave of Absence:

Carin Gates – EES – Maternity Leave – 8 weeks beginning 8/6/12

Heather Sanderson – PME – Maternity Leave 6 weeks beginning 8/6/12

Amber Craig – Hearn – Medical Leave – 5/7/12 through remainder of school year

The WHHS Dance team would like to have a Kiddie Dance Camp Jul 16-19th from 8-12:00.  It's an annual fundraiser and community service event.  Cost per participant will be $45 with a portion of each registration going to a local charitable organization.  A snack and t-shirt will be provided and there will be a public performance on Thursday, July 19th.

The WHHS Football Team requests approval to attend 2012 Dean Hood Team Camp on the campus of Eastern Kentucky University.  It will be an overnight trip.  The team will be dropped off on July 30th and be picked up on August 3rd.

Coach Joey Thacker would like to take the Lady Flyer Basketball team to Campbellsville Kentucky June 18-20 for their annual camp.  The ladies will be housed in Campbellsville University dorms and will eat in the school cafe (all paid by the boosters).  The team requests FCBOE Transportation.

Three TSA students have qualified to compete in the TSA Nationals Competition at the Gaylord Opryland Hotel in Nashville, TN, June 21-June 25, 2012.  Robert Green, Gateway instructor at EMS, and parents will be accompanying these students.  Perkins will pay for all expenses for Mr. Greene.  Student expenses will be paid out of funds raised for this trip. 

Physical Therapy services with Amie Amin are needed to implement Individual Education Plans (IEPs)

Consultative/Technical support services have been requested to assist with the development of augmentative communication devices for students with an Individual Education Plans (IEPs).

We occasionally have requests from ARC (Admissions and Release Committee) meetings for assistive technology evaluations throughout the school year.  Therefore, we need to initiate a contract with an outside agency.

I am requesting for the attached contract to be approved between the Franklin County Board of Education and Rachel Morgan Perkins.  This contract will allow us to request Sign Language interpreting services.

I am requesting for the attached contract to be approved between the Franklin County Board of Education and Dana Parker.  This contract will allow us to request Sign Language interpreting services.

The Community Based Work Transition Program is a cooperative effort between local school districts, the Department of Vocational Rehabilitation (DVR), the Department for the Blind (DFB), and the Interdisciplinary Human Development Institute at the University of Kentucky (IHDI) to assist eligible students with significant disabilities to transition from high school to employment.

According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation. This contract will allow us to meet State and Federal guidelines.  The funding for this service will come from IDEA Part B Basic.

FCHS would like to enter into an agreement with One Call Now to provide automated phone call services. This service would be used for attendance, weather cancellations, and other important announcements.

The cost of the agreement is $1785 annually and would be paid from Section IV funds.

KY Drivers License would like to use the facilities at WHHS for their Graduated License Program classes. The agreement is attached.

The following job descriptions have been revised:
   Director of Student Services

The following job descriptions have been replaced:
    Director of Curriculum & Instruction with:
                Director of Elementary C & I
                Director of Elementary/Middle School C & I
                Director of High School C & I
   
    Data Information Specialist with:
                Student Information System Specialist

The following job descriptions have been added:
    Assistant Director of Maintenance
    PASS Instructional Aide
    Human Resources Assistant

Creation of special education instructional coach positions based on WHAS Crusade grant.

The board approved a grant to the WHAS Crusade for Children on January 9, 2012 for two instructional coaches at 200 days to assist special education teachers at the middle and high schools.  I am recommending we create these positions with anticipation of receiving the grant.

If the grant is awarded, then both positions will be filled. However, if only partial or neither position is awarded, then IDEA Basic Part B funds will still pay for one instructional coach for the middle schools.

EMS would like to request up to 8 positions be created for 6th grade Jump Start program to be held July 23-27.  Teachers would be paid a flat rate of $25 per hour out of school and YSC funds. 

Peaks Mill’s SBDM Council would like to request the creation of a full-time certified teaching position to keep our classes from being over capacity for 2012-2013 school year. This position will be funded by our Title I funds.

The Peaks Mill SBDM Council would also like to request the creation of 6.5 hour/182 day instructional aide position to work with students who need reading and math interventions. We will use Title I money to fund this position.

The payroll clerk and insurance clerk positions should be revised from 7.5 hours to 8 hours due to increased job demands.

The WHHS girls' basketball boosters are requesting to pay an assistant coach postion for 2011-2012 at a rate of $1,000.00.

The Boys' Soccer Boosters request approval to pay an assistant coach position for 2011-2012 at a rate of $600.00.

Hearn Elementary School ASP is requesting the creation of the following positions to staff our daycare opening in August, 2012. The 7/8 hour positions are for 185 days, the 4 hour positions are for 250 days and all are self-funded.

(4) - 4 hour positions
(6) - 8 hour positions
(3) - 7 hour positions

Scott-Klausing has presented the following invoices for payment:
      CTC Renovation - $8744.93
    FCHS Softball - $237.00
    FCHS Baseball - $449.00
    FCHS Greenhouse - $180.00
      ACA Renovation - $428.00
    West Campus Roof - $195.50
    East Campus Roof - $465.00

    Total SK Invoices - $10,699.43

We are recommending training for kindergarten, 1st, and 2nd grade teachers in SNAP (Student Numeracy Assessment Progressions) and AVMR (Add+ Vantage Math Recovery).  This training will give teachers more specific strategies and techniques to use with all students.  Both are based on the premise that all mathematics is strongly grounded in number so SNAP focuses on where students are functioning with respect to number through a series of 13 tasks.  AVMR trains teachers in strategies that will enable teachers to understand how mathematics is learned by young children and how it can be taught.  This training, provided by the Kentucky Center for Mathematics, will coincide with the Math in Focus curriculum that is already in place in the district.  All kindergarten, 1st grade, and 2nd grade teachers will be trained.

The principals and elementary Instructional Supervisor visited Madison County where we observed SNAP and AVMR in action.  We were all very impressed and decided we wanted our teachers to have this training.

Title I will fund the entire cost of this training.

The supply of certified teachers available to substitute teach in the Franklin County Public Schools is inadequate to meet current demands.  On most days throughout the school year, emergency certified substitute teachers are needed to fully staff our schools.

State regulations require that the board state that “a sufficient supply of fully certified teachers to staff substitute positions is unavailable and the board declares that an emergency exists.”

The business department at Franklin Co. High School requests permission from the Board to use general fund money to purchase licenses for two on-line training and assessment programs.  Both of these on-line programs will further dual credit and college and career readiness efforts at the school.

FCHS staff has worked out a dual credit arrangement with Kentucky State University for courses in the Office Systems career pathway.  FCHS teachers would like to teach the KSU course curriculum at FCHS.  KSU uses the Skills Assessment Manager (SAM)) 2010 program which provides a variety of real-life simulations and projects to prepare students for the real world.  Students will have access to training assignments and assessments through the internet.  The 3-year SAM license costs $3,075.87.

In the 2011-12 school year, FCHS business teachers acquired the certification that allows their students to earn industry certificates in Internet Computing Core (IC³).  Students must complete assessment tasks at proficient levels to earn their IC³ credentials.  Earning the IC³ certificates is one way students demonstrate college and career readiness.  IC³ provides students with the foundation of knowledge they need to succeed in environments that require the use of computers and the Internet.  FCHS staff would like to become a testing site for the IC³ certificate, so students do not have to travel to Lexington (the nearest site) and pay testing fees.  Licenses for this on-line testing program costs $3,175.00.  This will allow the school access to 500 tests.

Would like to request permission to add some playground equipment to each side of the building.  The primary side would like to add another swing set and/or monkey bars.  The intermediate side would like to add a basketball court approximately 20x25.  Colston Paving has volunteered labor, we pay for the materials.

All additions would be installed by licensed individuals and work through approvals by Mr. Preston.  Funding would come from the PTO.

The Pritchett and Ingle families would like approval to use an area behind Elkhorn Elementary School for a garden.

Western Hills Math Department would like to offer a Summer Preparation/Remediation Program from July 30 - Aug. 3 from 8:30 - 12:00  for students who:

• are in the Excellence for All Program, but missed the EOC cut off score by a small margin and need remediation and to retest
• need remediation from their BMS, Alg. I class, allowing them to complete a competency test and move forward into geometry.
• need remediation to be successful passing Alg. I at the high school level

The cost is not to exceed $1000 for the program with no materials or transportation needed.

The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, June 18, 2012 at The Early Learning Village.

That the meeting be adjourned at

Order #105 - Motion Passed:  That the meeting be adjourned at 7:19 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.