Franklin County
April 12, 2011 7:00 PM
Special Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of one and a half (1 1/2) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. New Business
III.A. Approve Adding FCHS Greenhouse to CTC Project Bid
Rationale

Mr. Charley Preston reported that the FCHS Agriculture Department has secured $35,000 in funding for a greenhouse.  Mr.Kylen  Douglas gave us a quote for a greenhouse kit for $35,000.  Mr. Preston also reported that the Agriculture program will also be receiving $50,000 more from Farm Bureau for the project (Farm Bureau has listed this as a high priority and the money will likely come through in May).   They seem to have all of the money needed for this project at this time.

In addition - the Board is aware that we lost three students on Friday, April 1, due to an automobile accident.  All three of these students were extremely active in the Future Farmers of America agriculture program.  The Superintendent would like to pursue a dedication or naming of the new greenhouse in memory of Ben Laslie, Nick Jacoby, and Allen Williams.  This action will be addressed at the May 2 Board meeting.

We are asking approval to add this to the CTC project bid as an alternate for site work and erecting the kit.

Recommended Motion

Approval to add the FCHS Greenhouse project to the CTC project bid as an alternate for site work and erecting the greenhouse kit

Actions Taken

Order #122 - Motion Passed:  Approval to add the FCHS Greenhouse project to the CTC project bid as an alternate for site work and erecting the greenhouse kit passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

III.B. Superintendent's Contract
Rationale

The superintendent’s current 4-year contract is valid through June 30, 2011.  We will vote on the future employment of the superintendent and the duration of a future contract. 

Recommended Motion

Approval for the Board Chair to enter into negotiations for the superintendent's future contract

Actions Taken

Order #123 - Motion Passed:  Approval to award the superintendent a one year contract passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. Doug Crowe.

Order #124 - Motion Passed:  Approval for the Board Chair and Vice Chair to enter into negotiations for the superintendent's future contract passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

III.C. Consider FCHS SBDM Council Request
Rationale

Board members and the Superintendent received a request from Franklin County High School Principal Sharon Collett and the SBDM Council requesting that the personnel cut required by the FCHS SBDM allocation (per Board policy) be restored. 

Discussion on Options:

Restore both of the cut positions (.5 science and .5 band)

Categorize the FCHS band position as an itinerant (district) position and revise the allocation formula for high schools for the 2012-13 school year

Restore either the .5 science or .5 band

Other?

The board will determine the recommended motion.










Actions Taken

Order #125 - Motion Passed:  Approval to make the FCHS band position as an itinerant position using EduJobs fund for the 2011-2012 year passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

III.D. Tobacco Free District Initiative
Recommended Motion

Take the information under advisement.

III.E. Approve Revised Administrative Salary
Rationale

Prior to May 15, the deadline for notification of certified employees of reduction of days in their contracts, the district notified teachers and administrators that their contracts would be reduced by one day. 

The federal EduJobs funds project that the district will receive a total of $1,048,418.00 to be expended prior to September, 2012. EduJobs funds will be used to restore this day to our teachers and administrators.


The revised 2010-2011 administrative pay schedule (with the restored additional day) was inadvertently omitted from previous approval and is attached for your review.

Recommended Motion

Approve revised 2010-11 administrative salary by restoring one day.

Actions Taken

Order #126 - Motion Passed:  Approve revised 2010-11 administrative salary by restoring one day. passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV. Reports to the Board
IV.A. Approve Construction
IV.A.1. Approve WHHS Football Sprinkler System
Rationale

The WHHS football boosters want to contract with Steve Terrell to install a sprinkler system on their practice field.  The entire cost of the sprinkler system will be paid for by the boosters.  See attached BG-1 and Booster Club/School Board agreement form.

Recommended Motion

Approval of the BG-1 and Booster Club agreement for the WHHS football sprinkler system

Actions Taken

Order #127 - Motion Passed:  Approval of the BG-1 and Booster Club agreement for the WHHS football sprinkler system passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.A.2. Approve Green Mechanical Pay Applications
Rationale

Green Mechanical Construction is asking approval to pay them $1889.12 and $21,674.14 for work completed on the ELV Boiler Replacement project.

Recommended Motion

Approval to pay Green Mechanical $23,563.26 for the ELV Boiler project

Actions Taken

Order #128 - Motion Passed:  Approval to pay Green Mechanical $23,563.26 for the ELV Boiler project passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.A.3. Approve WHHS HVAC Chiller Repair Bid
Rationale

We solicited bids for repairs to the chiller at WHHS and received 2 bids:
Hershaw Trane - $51,561
A&A Mechanical - $80,705

We would like to award the bid to Hershaw Trane to begin repairs as soon as possible.

Recommended Motion

Approval of the award bid of $51,561 to Hershaw Trane for repairs to the WHHS chiller system

Actions Taken

Order #129 - Motion Passed:  Approval of the award bid of $51,561 to Hershaw Trane for repairs to the WHHS chiller system passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV.B. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #130 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

IV.C. Superintendent's Activities
Rationale

Dr. Buecker's activities for the month of March are presented for your information.

Met With: All principals, Yvette Perry, Bondurant Principal Candidates, Rich Crowe,
                 Jonathan Eckert, Five Oaks Communication, Major Parsons,
                 Central Office Administrators, Commissioner Holliday, Dr. Youlanda 
                 Washington, Mr. Chenoweth, Assistant Principals

Attended: BPE Reading Day, TLN Meetings, SACS QAR,
                 Foodservice Meeting, Board Meetings, Reading Recovery
                 Demonstration, Teacher Meetings, Instructional Rounds Labs, PE Meeting,
                 District Assessment Training, Superintendent Council Advisory Meeting,
                 EPSB Masters Review Meeting, CLE SBDM Meeting, Administrative Team
                 Meeting, Calendar Committee Meeting, CO Staff Meeting,
                 National Board Meeting, Core Curriculum Meeting, United
                 Way Annual Luncheon, OVEC Superintendents Board of Directors Meeting

Visited: All Schools


IV.D. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

IV.E. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

BPE, CLE, EES, ELV, WRE

BMS, EMS

FCHS, WHHS

IV.F. Attendance Report
V. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #131 - Motion Passed:  Approval of the Consent Agenda tabling item G.4 passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

V.A. Approve Minutes for 3-7-11, 3-21-11, 3-28-11
V.B. Approve Payment of Bills
Rationale

 

Orders of the Treasurer

Date:  04/12/11

Warrant #: 041211

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date:  04/12/11

Warrant #: SFS 041211

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

V.C. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

Maternity:
Hope Hedden (EES) 3/28-5/30/11
Kelly Kreiger (WHHS) 4/18-6/6/11
Abigail Robinson (EES) 3/22-5/25/11
Shannon Swanigan (BPE) 3/7/11-end of school year

Medical:
Keysha Hammons (ELV) 5/11/11-end of school year
Mimi Gosney (BPE) 6 weeks beginning 3/28/11
Deborah Buboltz (ELV) 6 weeks beginning 3/3/11
Daphne Hardin (Trans) extend 2/22-4/18/11
Dove Buboltz (FCHS) 4/11-6/3/11

V.D. Approve Fundraising Activities
V.D.1. BMS - Silent Auction
Rationale

Theme Basket Silent Auction for the purchase of Technology for the classroom.  The silent auction will commence May 16 – 20, 2011.  The collection of donations for the baskets from students and the community will be prior to May 16th.

Request approval for the collection of donated goods for the baskets from BMS students and the community.  Then approval for the collection of funds from the community for the purchase of the silent auction baskets.  The funds will be used
to purchase technology for the classroom.

V.D.2. BMS - Book Fair
Rationale

Second of two Book Fairs, May 16 – 20, 2011, to raise funds for library activities.

Request approval for Book Fair fundraiser on May 16 – 20, 2011.  Funds will be used to purchase library materials, supplies, awards, and equipment.

V.D.3. BPE - Applebee's Fundraiser
Rationale

Applebee's Fundraiser - "Dine to Donate".  Bridgeport Elementary PTA will receive 10% of the proceeds on Monday May 2, 2011 from 11AM to close.

V.D.4. WHHS - Market Day
Rationale

Western Hills is wanting to plan a school wide fundraiser for Aug. 15-Sept. 15, 2011 with Market Day Fundraiser. It will be a variety of items including snack food, jewlry, paper, stationary, etc. All purchases and payment for items will be completed online. All funds will be used to assist WHHS w/technology needs for teacher classrooms (2011-12 School Year).

V.E. Approve Travel
V.E.1. CLE - ASP Out-of-State Summer Trips
Rationale

The CLE ASP Summer Program would like to take the following trips out-of-state during the 2011 summer break:

Holiday World in Santa Claus, IN (Miller Transportation contract included).

Newport Aquarium in Newport, KY & Cincinnati Reds in Cincinnati, OH
                        (Miller Transportation contract included).

V.E.2. CTC - SkillsUSA Overnight to Louisville
Rationale

Seven FCCTC SkillsUSA students have qualified for the State Competition in Louisville, on April 5 - 8, 2011.  The competition and overnight stay are at the Galt House.  Transportation will be provided by FCPS/competition funds.  Students have fundraised for their food and rooms.

NOTE: This trip required administrative approval as it was turned in too late for Board approval.

V.E.3. WHHS - Softball Overnight to London
Rationale

The softball team would like to participate in a competive softball tournament in London, KY April 22-23, 2011.  Team will leave after school on Friday and return on Saturday.  The entire trip would be funded by the softball boosters. 

V.E.4. BMS - Band/Chorus Out-of-State to Cincinnati
Rationale

 The band and chorus will be participating in the Music In the Parks performance competition at King’s Island near Cincinnati, Ohio on April 30, 2011.  During this competition, students will perform previously rehearsed pieces for highly qualified judges to assess.  Later in the day, an awards ceremony honoring the outstanding performances of the festival will be held.
 
The students will be traveling by buses furnished by Miller Transportation.  Buses will be paid for by the groups attending.    

Josh Toppass (Band Teacher), and Meg Stohlmann (Chorus Teacher) will accompany the group.
 

V.E.5. CTC - Welding Out-of-State to Indiana
Rationale

Mr. Shewmaker will be taking 10 students to the Midwest Welding Competition in New Castle, Indiana on April 20, 2011, and returning on April 21, 2011.  They will be staying at the Rain Tree Inn on April 20, 2011.  Transportation, travel expenses, and substitute will be provided by FCPS/competition fund. The Welding Booster Club pays for the student expenses.

V.E.6. WHHS - Football Overnight to Lindsay Wilson
Rationale

Request approval for the Western Hills football team to attend football camp at Lindsay Wilson College, July 25 - 29.  Buses will drop players and coaches off on Monday and pick them up on Friday.  Western Hills booster club will charge players for the camp which is $185.  Players will stay on campus and eat on campus. 

V.F. Approve Contracts
V.F.1. CO - Miller Contract to NKU
Rationale

5th, 6th, 7th, and 8th grade Language Arts GT students will be participating in the NKU Book Fest on May 13, 2011.  This group will be using Miller Transportation to take students to the event.  All fees for the bus  will be paid for using GT grant funds.

V.F.2. CO - Miller Contract to EKU
Rationale

Teachers of Gifted and Talented will be taking a group of students to Eastern Kentucky University for a campus tour and a visit to the planetarium on campus.  Bus transportation is needed.  All fees incurred as a result of this trip will be paid with GT grant funds.    

V.F.3. CLE - ASP Summer Trips
Rationale

Miller Transportation contracts and a charter contract with the Spirit of Jefferson are attached for your approval. The summer program would like to take these trips during the 2011 summer break.

V.F.4. EMS - Miller Contracts to Louisville
Rationale

The 7th grade at EMS would like to go to to the Louisville Science Center to watch an I-Max film and to view the permanent exhibits as well as the STAR TREK exhibit. 

We would request approval of the Miller Transportation contract for our students to go to and from Louisville within the school day. 

V.F.5. WRE - Miller Contract to KY Down Under
Rationale

Request permission to enter into a contract with Miller Transportation for the 4th grade to go to Kentucky Down Under, outside of Elizabethtown, KY on 5/25/11.

V.F.6. CO - Evaluator Agreement
Rationale

According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation.  This contract will allow us to meet State and Federal guidelines.  The funding for this service will come from IDEA Part B Basic.

V.F.7. CO - KISTA Equipment Lease
V.F.8. CO - National Board Mentoring 2011-2012
V.F.9. CO - Approve Extended Days for OCC
Rationale

Extended days for Melissa Jones to fulfill Individual Education Plan (IEP) requirements.

V.F.10. CO - Approve Extended School Services
Rationale

We are recommending a contract for Extended School Services with Chris Webb.

V.G. Approve Positions
V.G.1. BMS - Assistant Softball Coaches
Rationale

The BMS Site-Based Council is asking to create two Assistant Coaches for the BMS Softball team.  They will each be paid $600 for this position which will be paid by the BMS Softball Boosters.

V.G.2. CO - Part-time Classified Aide
Rationale

Due to the individual needs of students at Franklin County High School (FCHS), I am requesting a part-time (3.5 hours daily) instructional assistant position to be created at FCHS to assist with implementing the Individual Education Plans (IEPs).  This will fulfill our obligation under Individuals with Disabilities Education Act (IDEA) to ensure students are provided a Free Appropriate Public Education (FAPE).

The funding for this position will be obtained from IDEA Part B Basic.

V.G.3. CO - Part-time Certified Teacher
Rationale

Due to a new student enrolling at Franklin County High School (FCHS) the Special Education Department has reached maximum capacity for class size, and we are unable to fully implement the Individual Education Plan (IEP) without extra assistance.  At this time, I am requesting an additional .5 FMD teacher at FCHS.

The funding for this position will be obtained from IDEA Basic. 

V.G.4. CO - Instructional Coaches
Rationale

In order to support teachers on a regular basis in designing effective instruction based on new English / Language Arts and Math core academic standards, elementary principals request the approval of (4) elementary instructional coaches for the 2011-2012 school year.  The job description has already been approved.

Elkhorn Elementary will have a full-time instructional coach using Commonwealth School Improvement Funds with some supplemental funds from Title 1 PD.  The other three coach positions will be shared among the other 6 elementary schools using funds from Title I Professional Development.

V.G.5. WRE - FRYSC Waivers
V.H. Approve Grants
V.H.1. WRE - FRYSC Target Grant
Rationale

Westridge Elementary FRYSC would like approval to apply for the 2011 Target Grant for $2,000.  We have had this grant in the past and it has definitely came in very handy.

V.H.2. Approve Perkins Reserve Funds Grant
Rationale

Franklin County Public Schools was awarded a Perkins Reserve Funds grant for the 2010 - 2011 school year.  As a recipient, the district was invited to again participate in the next level of funding for the 2011 - 2012 school year. 

V.I. ACA - Approve Shortened Day
Rationale

We are recommending a shortened school day for a student.  The Admission and Release Committee (ARC) has followed the appropriate procedure for requesting a shortened school day.

V.J. CO - Approve Land Use
V.K. CO - Approve Technology Surplus
Rationale

Jimmy Pack would like approval to surplus the attached list of network switches.

V.L. CO - Approve Title IX Reports
V.M. CO - Approve Scott Klausing Invoices and Pay Application
Rationale

Scott Klausing is asking approval to be paid for the following invoices:
    West Campus Master Plan    $4500.00
    CTC Renovation                  $79,954.88
    District Facility Plan                $6780.71
Total                                     $91,235.59

Scott Klausing is asking approval to pay Zero Company $35,412.10 for work completed on the FCHS roof. Balance to finish, including retainage is $14,900.00.

VI. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:30pm on Monday, April 18, 2011 at Westridge Elementary.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #132 - Motion Passed:  That the meeting be adjourned at 9:23 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.