Franklin County
February 07, 2011 7:00 PM
Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

I.A. Celebrations
Rationale

Kentucky Teacher article - CTC

I.B. Recognitions
Rationale

CTC Carpentry & Pre-Engineering competition.

II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. New Business
III.A. Resolution for Kentucky Children's Outdoor Bill of Rights
Rationale

Ed Council will discuss the concept of No Child Left Inside and the Kentucky Children's Outdoor Bill of Rights.

Recommended Motion

Approval of the Resolution supporting the Kentucky Children's Outdoor Bill of Rights

Actions Taken

Order #96 - Motion Passed:  Approval of the Resolution supporting the Kentucky Children's Outdoor Bill of Rights passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

III.B. Update on Fund 1 Balance and Contingency Fund
Rationale

School districts across the Commonwealth have been facing serious financial challenges over the past three years which continue to escalate.  Two weeks ago, superintendents were notified that our mid-year SEEK funds would be significantly reduced for the current year.  In addition, our ARRA stimulus funds will terminate at the beginning of the 2011-12 school year.

We reviewed the district's draft budget at the January mid-month meeting and will be presenting a tentative budget for 2011-12 at the May meeting. 

No action required. Take the report under advisement.

III.C. Approve/Second Reading 08.113 Policy Revision
Rationale

The first reading of policy 08.113 was at the January 4, 2011 meeting of the Board.
This is the second reading/approval of the policy revision.

Western Hills High School SBDM would like to change their graduation requirements.

Recommended Motion

Approval of the revisions to policy 08.113

Actions Taken

Order #97 - Motion Passed:  Approval of the revisions to policy 08.113 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV. Reports to the Board
IV.A. Construction
IV.A.1. Approve Change Order - East Campus Roofs
Rationale

Scott-Klausing is asking for approval of change order #3 for the work Zero Roofing is doing on the East Campus Roofing Project.

The contract sum prior to this change order was $999,210.00. An increase of $3,729.40 will bring the contract sum to $1,002,939.40.

Recommended Motion

Approval of change order #3 for the East Campus Roof Project resulting in an additional cost of $3,729.40

Actions Taken

Order #98 - Motion Passed:  Approval of change order #3 for the East Campus Roof Project resulting in an additional cost of $3,729.40 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV.A.2. Approve Revised BG-1 for CTC Renovation
Rationale

The original BG-1 #10-121 form for the Career Tech renovation listed QSC Bonds as one of the financial sources.  This ended up not being a viable option.  The revised BG-1 utilizes SFCC funds and local funds and does not include QSC funds. 

Recommended Motion

Approval of the revised BG-1 for CTC renovation to use SFCC funds

Actions Taken

Order #99 - Motion Passed:  Approval of the revised BG-1 for CTC renovation to use SFCC funds passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

IV.B. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #100 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

IV.C. Superintendent's Activities
Rationale

Ms. Buecker's activities for the month of January are presented for your information.

Met with: Janis Wilhoite, Charley Preston, Mark Harrell, Karen Schneider,
                WHHS Crisis Team, Sharon Collett, Joe Peach, Christina Thomas,
                Laura Friere

Attended: EMS SBDM Meeting, BMS SBDM Meeting, CDIP Meeting, Early
                 College Grant Meeting, Board Exams Meeting, Planning and
                 Zoning Meeting, Common Core Facilitator Training, Bluegrass
                 KASA Meeting, EMS Scheduling Meeting, Food Service Meeting,
                 EPSB Masters Review Meeting, CO Staff Meeting, Chamber Meeting,
                 United Way Meeting, TLN Meeting, Admin Team Meeting,
                 National Board Meeting, Board Retreat & Meetings

Visited:  All schools

IV.C.1. Superintendent's Correspondence
Rationale

Correspondence with Ms. Buecker is presented for your information.

SACS - Thank You

KDE - LPC Review Committee

IV.D. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

IV.E. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

BPE, CLE, EES, ELV, PME

BMS, EMS

FCHS, WHHS

IV.E.1. CO - Review WHHS CSIP
Rationale

WHHS completed its improvement plans for the upcoming year. The school council approved the plan on January 18.  The improvement plans include goals for closing achievement gaps.

No action required. Minutes will reflect the CSIP was reviewed by the Board.

IV.F. Attendance Report
V. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #101 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

V.A. Approve Minutes for 1-18-11 Special and Regular Meetings
V.B. Approve Payment of Bills
Rationale

 

Orders of the Treasurer

Date:  2/7/11

Warrant #: 020711

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date:  2/7/11

Warrant #: SFS 020711

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Recommended Motion

Approval of payment of bills

V.C. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

CO - Cheryl Marshall (medical leave)
        Rebekah Schillhahn (medical leave)

EMS - Carmen Thompson (medical leave)

V.D. Approve Fundraising Activities
V.D.1. ELV - Scholastic Book Fair
Rationale

The Early Learning Village would like to conduct a Book Fair.  The Book Fair would run from February 21 to March 1.  Money raised from the book fair will be used to purchase more books for our library to get in the hands of our students.

V.D.2. BPE - Art To Remember
Rationale

Spring fundraiser for BPE Art Dept to raise funds to purchase art products to be used by the students.  Each student creates a picture to demonstrate the core content lesson Mrs. Huff is teaching at that time.  She sends to "Art To Rember" and they transfer each students art work to a magnet and also other items the parents may wish to purchase with the art work on it (Ex:  coffee mugs, mouse pads, note cards, etc).  The school receives 25% of sales.

V.D.3. CLE/HES - Pennies for Patients
Rationale

The Pennies for Patients non-profit fundraiser is for the Leukemia & Lymphoma Society. FCPS’s Ameri-Corp Member Stephanie Boardman, with Joining Hands Family Resource Center, is requesting approval to initiate a fundraiser for The Leukemia & Lymphoma Society- better known as Pennies for Patients-at the following schools: Collins Lane and Hearn Elementary.  Thank you for your consideration.

V.D.4. EMS - Hoops for Heart
Rationale

EMS would like to partner with the American Heart Association to conduct a school-wide fundraiser that would benefit both. 

Hoops for Heart Plans:
I am proposing to raise money for the American Heart Association in March.
Fundraising Dates:
March 14-23, 2011
Class Celebrations (Advisory Classes):
Overall Winning Class Breakfast: March 28, 2011
6th Grade: March 29, 2011
7th Grade: March 30, 2011
8th Grade: March 31, 2011
Plan:
Video announcement after the news PLUS HFH (Hoops for Heart) video on March 14 explaining the program, goals, rewards and celebration. Advisory teachers will distribute envelopes to students.
A short heart healthy tip/child story will be announced on the news daily during the fundraising period to remind students about the fundraiser and keep them motivated to raise money.
Teachers will turn money and envelopes into Mrs. Hoofnagle on March 23, 2011. She will take care of all counting and data collection.
School goal is set at $3,000.
Celebrations:
Winning advisory class will have breakfast provided to them on March 28, 2011 during advisory class. This will be provided by Mrs. Hoofnagle.
Individual classes will have assemblies in the gym to celebrate during advisory period. Every student will be allowed to attend the celebration. Any student that raises and turns in money will have their name entered into a drawing to play several knock-out during their class celebration. Heart health awareness tips and content will be taught during this time. Student’s names will also be entered in drawings for extra prizes (provided by Mrs. Hoofnagle) and announced during the celebration.
Elkhorn’s overall student fundraiser will receive a prize and recognition.

V.E. Approve Travel
V.E.1. BMS - KUNA Overnight to Louisville
Rationale

Kentucky United Nations Assembly is annually sponsored by the YMCA.  It provides students educational experiences in how the United Nations works and gives them a true sense of global community.  Students from numberous other middle schools come together to learn and experience the UN processes.  Bondurant Middle School requests permission for approximately 60 students to participate in the Kentucky United Nations Assembly that will occur March 13, 2011, at the Crown Plaza Holiday Inn (formerly the Executive West hotel) in Louisville, Kentucky.  Students will spend Sunday through Tuesday, March 13-15, 2011 at the Crown Plaza Holiday Inn (formerly the Executive West hotel) with appropriate sponsorship and chaperones.  Students will return on Tuesday, March 15.

V.E.2. FCHS - KUNA Overnight to Louisville
Rationale

Ms. Gardner would like to take students to Louisville Kentucky March 24-26, 2011 to compete in the Kentucky United Nations Assembly.  The students would travel by FCBOE Bus for this competition and we request two substitutes be provided in order to provide adequate supervision in Louisville. The students will be housed at the Galt House.  All food and hotel expenses will be paid through fundraisers and family contributions.

V.E.3. FCHS - Band Overnights to Richmond & Morehead
Rationale

Mr. Shelton would like to take the FCHS Band to competitions at Richmond, KY (2/24-2/26/11) and Morehead, KY (2/17-2/20/11).

V.E.4. FCHS - JROTC Out-of-state/Overnight to Ohio
Rationale

Maj. Parsons and the JROTC from both FCHS and WHHS would like to travel to Stebbins High School in Riverside Ohio March 26, 2011 to participate in Cadet Drill Competition.  Students would travel via chartered bus.  Travel to be paid by the Air Force.

V.E.5. CTC - Carpentry/Pre-Engineer Out-of-State to Nevada
Rationale

Seven CTC students will be competing in the Contruction Challenge Championship Finals, in Las Vegas, Nevada.  The students will be accompanied by two CTC teachers, Mr. Blackburn, and Mr. Harrell, as well as parents.  The competition begins on March 21 and concludes on March 25, 2011. Transportation for students will be paid for by parents.  All other students expenses are paid for by the competition sponsors of the event.

V.E.6. BMS - KMEA to Louisville
Rationale

The students from BMS who qualified through competition will perform at KMEA on Feb. 9-11, 2011 in Louisville. They will be housed at the Galt House. This trip is funded through district competition funds.

V.E.7. EMS - KMEA Overnight to Louisville
Rationale

Mr. Greene and students who qualified for KMEA will be attending the conference on Feb. 9-12, 1011 in Louisville.  They will be housed in the Galt House. Competition funds will pay for sub.

V.F. Approve Contracts
V.F.1. ELV - Children's Author Assembly
Rationale

ELV is requesting the approval of a contract for Paul Brett Johnson, children's author, to provide an assembly for our students.  This will be paid out of FRC funds.

V.F.2. Non-Resident Agreement for Henry Co
Rationale

This agreement is for 2011-12, 2012-13, 2013-14.

V.F.3. CO - UK College of Dentistry
Rationale

Approve collaboration with the University of Kentucky College of Dentistry to provide services to eligible students in Franklin County.

V.F.4. Approve 2011 KETS Offer of Assistance
V.F.5. CO - Red Cross Authorized Provider
Rationale

The American Red Cross agreement authorizes three of our staff members to act as American Red Cross providers of CPR training to other FCPS staff members, coaches, and Health Science students.

V.F.6. FCHS - FFA Miller Transportation
Rationale

Mr. Douglas and the FFA would like to contract with Miller Transportation to attend the Farm Machinery Show Feb. 18.  The expense will be paid by the Franklin County Conservation District.

V.G. Approve Positions
V.G.1. WHHS - Track Assistant Coach
Rationale

The Track Program would like to add an assistant position.  It will be funded by the boosters at a cost of $1163.00.

V.G.2. FCHS - Additional Pay for Drumline Coach
Rationale

On 9/27/10 we requested a band position to be paid by the boosters to work with the drumline.  We would like to ask the board to increase the pay from $650 for the first semester to $1250 for the year.  All expenses will be paid by the boosters.

V.G.3. CO - Occupational Therapist
Rationale

Due to one of our occupational therapists taking a leave we need to contract for occupational therapy services (OT). Our current staff is unable to fulfill the OT time listed on current Individual Education Plans (IEPs); therefore, I am recommending we contract with Morgan Skaggs, Occupational Therapist, to provide occupational therapy listed on IEPs. This contract will be for a maximum of four (4) days a week.
Funding for these services will come from IDEA Basic Part B.

V.G.4. CO - Supplemental Home/Hospital Teacher
V.G.5. HES - Stipends for Archery Team, Dance Team, Drama Club, and Chorus Sponsor/Coach
Rationale

Hearn Elementary SBDM Council voted at their January meeting to budget $2000.00 from our ASP Program for the sponsors of the Archery Team, Drama Club, Dance Team, and Chorus.  These positions receive stipends from the district at the middle and high school levels and Hearn SBDM would like to use our Hornet Club to pay a $500 stipend to these coaches/sponsors.

V.G.6. HES - ESS Certified Teacher
Rationale

Creation of a certified position for 25 days at 5 hours a day for daytime ESS. Funding from ESS funds.

V.G.7. EES - ASP Assistant Director
Rationale

Need to create a part time (4 hour) Assistant Director position for the EES Elks Herd program from March 1 through the end of the year.  The program continues to expand and an Assistant Director is needed to help with the ASP program. Funding will be from ASP funds.

V.G.8. FCHS - Assistant Baseball Coaches
Rationale

FCHS baseball boosters would like to establish additional coaching positions in order to supplement the current board positions in order to provide more individual instructional time.  The stipends would be paid by the boosters. 

1--assistant paid $1000 for the season
3--assistants paid $500 each for the season

V.G.9. FCHS - Assistant Wrestling Coaches
Rationale

FCHS would like to establish two additional assistant wrestling coaching positions.  The positions would be for one year and would be paid a stipend of $1000 and $750.  Both positions are to be funded by the boosters.

V.G.10. FCHS - Men's Soccer Assistant Coach
Rationale

FCHS would like to ask the board to establish an additional coaching position for men's soccer.  The position would be for one year and would be paid $1000 by the booster club.

V.G.11. FCHS - Boys Basketball Assistant Coach
Rationale

FCHS would like the board to establish one assistant coach position for boys basketball.  The stipend would be $1000 and would be paid by the booster club.

V.G.12. FCHS - Girls Basketball Assistant Coach
Rationale

FCHS would like the board to establish three assistant coach positions for the Lady Flyer Basketball Club.  The stipends would be $800 per position and would be paid by the boosters.

V.H. Approve Grants
V.H.1. CO - WHAS Crusade for Children
Rationale

The WHAS Crusade for Children Grant will be to hire part time math teachers at both middle schools and both high schools to work with identified special needs students.

V.H.2. CO - CTC Grants
Rationale

District administrators would like to apply for two KDE Career and Technical Education grants.  Each grant could yield $50,000 to purchase equipment and materials for engineering programs.  One grant is designated for pre-engineering programs in middle schools (engineering pipline), and the second grant is aimed at starting biomedical science programs.  Both grants are due to KDE on February 10.

V.I. CLE/HES - Outdoor Electric Outlets
Rationale

The Franklin County Oral Health Coalition would like to provide electrical plugs in local schools which will enable mobile dental units to provide dental services for a longer time and to a larger number of children without the need of a generator.
In 2010, the coalition was awarded $10,000.00 from the Kentucky Oral Health Program to assure access to needed dental treatment. 

The local coalition is asking for your approval to allow the Franklin County Oral Health Coalition to research and fund the cost of installation of these necessary outdoor outlets.  There will be no cost to the public school system.  All required funding will come from the coalition’s awarded grant money.      
Thank you in advance for your time and consideration.

V.J. CO - Surrogate Parent
Rationale

At times, when the district cannot determine the whereabouts of a parent; or the child is a ward of the state, we have to assign a surrogate parent.  This person serves as the role of a parent at Admission and Release Committees to protect the rights of the child.  We currently need someone to fulfill this role.

V.K. Approve Scott-Klausing Invoices and Pay Apps
Rationale

Scott-Klausing is asking for payment on the following invoices:

        CTC Renovation - $72,481.24

        District Facility Plan - $15,498.76

Total - $87,980.00

Scott-Klausing is asking for approval to pay the following pay applications:

        Geoghegan Roofing - $45,186.40

        Zero Roofing - $5,853.80

V.L. FCHS - Shortened School Day
Rationale

We would like to ask the board to approve a shortened school day for one of our students due to extreme, long term illness. 

V.M. FCHS - Graduation Requirement Waiver
Rationale

I would like to ask the board to approve a waiver for the number of credits required for graduation from FCHS.  We have a very ill student who is unable to successfully complete the required minimum of 26 and we would like to ask the board to waive the requirement thus allowing this student to graduate with the State's requirement of 22 credits.

V.N. Approve Biennial Achievement Gap Goals
Rationale

According to KRS 158.649, by February 1 of each odd-numbered year, school councils set achievement gap targets for the next two years.  Attached are the schools' goals for 2011.  The goals reported on these forms duplicate the goals SBDM councils included in their Comprehensive School Improvement Plans. District administrators asked principals to complete the forms with SBDM councils to clarify the targets they will focus on for the next biennium.

VI. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:30pm on Monday, February 21, 2011 at Elkhorn Middle School.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #102 - Motion Passed:  That the meeting be adjourned at 7:51 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.