Franklin County
December 19, 2005 7:00 PM
December 19, 2005, Special Meeting
I. Call to Order
I.A. News from the Schools
I.B. Approval of Minutes November 7, 2005, Regular Meeting
Rationale

The minutes of the November 7, 2005, Regular Meeting have been presented for your review and approval.

Recommended Motion

Approval of the minutes of the November 7, 2005, Regular Meeting.

Actions Taken

Motion Passed:  Approval of the minutes of the November 7, 2005, Regular Meeting. passed with a motion by Mr. Doug Crowe and a second by Mrs. Linda LaFontaine.

I.C. Approval of Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval. Orders of the Treasurer Date: 12/19/05 Warrant #: 121905 Fund: General Fund/Federal Programs To Monte E. Chance: At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated. Board Chairperson ______________________ Board Secretary ______________________ ______________________ Orders of the Treasurer Date: 12/19/05 Warrant #: SFS121905 Fund: School Food Service To Monte E. Chance: At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated. Board Chairperson ______________________ Board Secretary ______________________ ______________________

Recommended Motion

Approval of the Monthly Financial Report.

Actions Taken

Motion Passed:  Approval of the Monthly Financial Report. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

I.D. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

II. Superintendent's Report
II.A. Superintendent's Activities
Rationale

Mr. Chance's activities for the month of November are presented for your information. November 1 - Attended "MADD in Motion" Fundraiser - Attended EES Construction Meeting - Attended Meeting with FCHS Baseball Boosters November 3 - Visited Peaks Mill and Elkhorn Elementary - Met with Ed Breckel and Auditors November 4 - Attended Construction Meeting at EMS - Attended FCHS Football Game November 7 - Conducted Meeting w/Curriculum & Instruction - Attended UofL Update Meeting - Attended Board Meeting at Westridge November 8 - Conducted Staff Meeting - Read to Classes at Peaks Mill November 10 - Attended National Association of Gifted Educators Meeting November 14 - Conducted Meeting w/Curriculum & Instruction November 15 - Conducted Staff Meeting - Attended EES Construction Meeting - Met with Melissa Rogers (ASAP) November 18 - Conducted "Action Team" Training (Strategic Planning) November 21 - Conducted Meeting w/Curriculum & Instruction - Attended Flag Ceremony at Hearn - Attended EMS Construction Meeting - Met with Charley Preston (Strategic Planning) - Attended Work Session at Peaks Mill November 22 - Conducted Staff Meeting - Met with Susan Deaton - Visited Bridgeport Elementary School November 23 - Met with Kathy Gregory (Strategic Planning) November 29 - Conducted Staff Meeting November 30 - Attended OVEC Meeting - Shelbyville

II.A.1. Superintendent's Correspondence
Rationale

Correspondence with the Superintendent is included for your information.

II.B. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information. SUPERINTENDENT'S PERSONNEL ACTIONS as of December 16, 2005 EMPLOYMENTS and APPROVAL FOR EXTRA DUTIES: Transportation: Michael McDaniel, Bus Driver Terry Jenkins, Bus Driver Evelyn House, Bus Monitor Janet Sturgill, Bus Monitor William McClain, Bus Driver Community Education: Deborah Shelton, Administrative Assistant Elkhorn Elementary: Kathy Rice, Part-time Instructional Aide Martha Blackburn, Part-time Instructional Aide Hearn: Betsy Steele, Custodian Collins Lane: Patti Perry, Instructional Aide Elkhorn Middle: Stephen McCauley, Boys’ Basketball Coach Franklin County High School: Kelly Caldwell, Swim Coach Brian May, Assistant Boys’ Golf Coach Joshua Cravens, 1st Assistant Boys’ Basketball Coach Michele Martin, Yearbook Sponsor Western Hills High School: Heather Graham, Cook/Baker Extended School Services: Collins Lane: Angela Harring, Jamie Reynolds, Rhonda Smith, Marcia Walker, Teresa Kennedy, Stacey Allred, Adam Nance Bridgeport: Chandra Alfaro, Kay Combs, Carter Beasley, Michelle New, Ashley Tackett, Shannon Swanigan, Jessica Huff, Sharon Lyons, Leisa Cammuse, Elizabeth Colley Westridge: Sarah Osborne, Susan Jones Substitutes: Priscilla Blackford, Instructional Aide Cari Chase, Instructional Aide Leah Ritter, Instructional Aide Terry Jenkins, Custodian Marsha Perkins, Cook/Baker Melissa Hatchell, Cook/Baker Betty Bailey, Cook/Baker Judy Pickett, Cook/Baker Heather Graham, Cook/Baker Janet Hudgins, Cook/Baker Substitute Teachers: Shirley Hopkins Renay Hickman Tracie Ballou Suzanne Snodgrass Christopher Edge Melissa Sloan Lisa Lewis Shevrie Haynes Shastiva Beasley Marsha Byrd Nate Green Resignations: Carrie Dean, Bus Driver, 12/9/05 Julia Horsley, Bus Driver, 11/28/05 Amoret Waddell, STI Specialist, 12/01/05 Nancy Ray, Cook/Baker, 10/28/05 William Jackson, Bus Driver, 11/01/05 Jennifer Floyd, Health Science Teacher, 12/21/05 Request to be Released from Certified Contract: Kelly Perdue, Drop Out Prevention Coordinator, FCHS request denied if/until suitable replacement found

II.C. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

II.D. Construction
II.D.1. Progress Report on Renovation Projects
II.D.2. Approve Change Order #5 for Elkhorn Elementary School
Rationale

Ross-Tarrant, Architects are recommending approval of Change Order #5 at a cost of $10,293.25. Included in this Change Order is: PR 18 - This proposal adds heaters in two stairwells and adds one additional strobe light and two pull stations. This change meets state inspector requirements. Also, there is a credit for fire dampers deleted from the project due to the addition of sprinklers. Total = $3,238.00 CI 3 - This proposal replaced approximately 30-40 feet of sagging sanitary line beneath the Media Center. Total = $7,055.25.

Recommended Motion

Board approval of Change Order #5 for Elkhorn Elementary School at a cost of $10,293.25

Actions Taken

Motion Passed:  Board approval of Change Order #5 for Elkhorn Elementary School at a cost of $10,293.25 passed with a motion by Mrs. Pat Fannin and a second by Mrs. Linda LaFontaine.

II.D.3. Approve Pay Application #9 - Elkhorn Elementary School
Rationale

Ross-Tarrant, Architects are recommending approval of Pay Application #9 for the Elkhorn Elementary renovation project for $146,597.29. The balance to finish, including retainage, is $271,062.43.

Recommended Motion

Payment of $146,597.29 to Isaac Tatum Construction, Inc.

Actions Taken

Motion Passed:  Payment of $146,597.29 to Isaac Tatum Construction, Inc. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

II.D.4. Approve Change Order #12 - Elkhorn Middle School
Rationale

Ross-Tarrant, Architects are recommending approval of Change Order #12 for the Elkhorn Middle School renovation project. This Change Order adds a center mullion for reworking a double egress door per the state inspector's request (cost is $292.77). Also, the order removes a portion of the hardware allowance because the District provides lock cores (deduct = $5,800). Total cost of this Change Order is -$5,507.23.

Recommended Motion

Approval of Change Order #12 at an overall deduction of $5,507.23

Actions Taken

Motion Passed:  Approval of Change Order #12 at an overall deduction of $5,507.23 passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.

II.D.5. Approve Pay Application #19 - Elkhorn Middle School
Rationale

Ross-Tarrant, Architects are recommending approval of payment to D.W. Wilburn, Inc. of $78,208.50 for work accomplished at Elkhorn Middle School. The balance to finish, including retainage, is $25,000.

Recommended Motion

Payment of $78,208.50 to D.W. Wilburn, Inc.

Actions Taken

Motion Passed:  Payment of $78,208.50 to D.W. Wilburn, Inc. passed with a motion by Stanley Salchli and a second by Mrs. Linda LaFontaine.

II.D.6. Approve Pay Application #7 - FCHS Gym Renovation
Rationale

Ross-Tarrant, Architects are recommending approval of Pay Application #7 for the FCHS Gym renovation project in the amount of $54,470.06. The balance to finish, including retainage, is $8,000.

Recommended Motion

Payment of $54,470.06 to Griggs Enterprises, Inc.

Actions Taken

Motion Passed:  Payment of $54,470.06 to Griggs Enterprises, Inc. passed with a motion by Mrs. Pat Fannin and a second by Mrs. Linda LaFontaine.

II.D.7. Approve Close-Out Documents (BG-4) - Athletic Upgrades (Phase II)
Rationale

Ross-Tarrant, Architects are recommending that the Board approve the BG-4 (final approval and payment) documents for the Athletic Improvements (Phase II) project.

Recommended Motion

Approval of the BG-4 for the Athletic Upgrades (Phase II)

Actions Taken

Motion Passed:  Approval of the BG-4 for the Athletic Upgrades (Phase II) passed with a motion by Mr. Doug Crowe and a second by Mrs. Linda LaFontaine.

II.D.8. Approve (Final) Pay Application #8 - Athletic Upgrades
Rationale

Ross-Tarrant, Architects have recommended approval of the following: 1. Final payment of $55,276.75 to Morel Construction Co. 2. Contractor's Affidavit of Release of Liens 3. Contractor's Affidavit of Payment of all Debts and Claims 4. Consent of Surety to Final Payment.

Recommended Motion

Approval of the Pay Application and all associated documents.

Actions Taken

Motion Passed:  Approval of the Pay Application and all associated documents. passed with a motion by Stanley Salchli and a second by Mr. Doug Crowe.

II.D.9. Approve Payment of Architect's Invoice - Ross-Tarrant, Architects
Rationale

Ross-Tarrant, Architects have submitted an invoice for $2,667.29 for work accomplished on the Elkhorn Elementary renovation project.

Recommended Motion

Payment of $2,667.29 to Ross-Tarrant, Architects.

Actions Taken

Motion Passed:  Payment of $2,667.29 to Ross-Tarrant, Architects. passed with a motion by Mr. Doug Crowe and a second by Mrs. Linda LaFontaine.

II.E. Attendance Report for Month Three
II.F. Report from Collins Lane Elementary
III. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented.

Actions Taken

Motion Passed:  Approval of the Consent Agenda as presented. passed with a motion by Mr. Doug Crowe and a second by Mrs. Linda LaFontaine.

III.A. Approve Payment of Bills
Rationale

Orders of the Treasurer Date: 12/19/05 Warrant #: 121905 Fund: General Fund/Federal Programs To Monte E. Chance: At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated. Orders of the Treasurer Date: 12/19/05 Warrant #: SFS121905 Fund: School Food Service To Monte E. Chance: At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Recommended Motion

Approval of payment of bills.

III.B. Approve Leaves of Absence
Rationale

The following employees have requested a Leave of Absence: 1. Amy Mullins, Bondurant Middle School Maternity Leave (up to 30 days paid) - 12/29/05-2/6/06 2. Andy Bradley, Elkhorn Elementary Paternity Leave (up to 30 days paid) - 5/1/06-5/31/06 3. Tamara Bradley, Elkhorn Elementary Maternity Leave (up to 30 days paid)3/27/06 - 5/25/06 4. Teresa Kennedy, Collins Lane Elementary Maternity Leave (up to 30 days paid) 2/3/06-3/27/06 5. Ursula Moore, Food Service Unpaid Leave 12/12/05-12/21/05 6. Jessica Rogers, Westridge Elementary Maternity Leave (up to 30 days paid) 1/17/06-3/13/06 7. Patricia Hulette, Food Service Leave w/o Pay 12/15/05-2/1/06 8. Debbie Nalor, Principal - EDC Extended Disability Leave - 12/22/05-Indefinite

Recommended Motion

That the Leaves of Absence be granted as requested

III.C. Approve Board Training Credits for NSBA (2005)
Rationale

Three Board Members attended the 2005 NSBA Conference and it is necessary for the Board to approve the training hours for these participants.

Recommended Motion

Board approval of the training credit for attendance at the 2005 NSBA Conference

III.D. Approve Fundraising Activity - EMS Drama Club
III.E. Approve Construction of Storage Shed - Westridge Elementary
III.F. Approve Stipend/Position of Yearbook Advisor - BMS
III.G. Approve Snow Removal Contract with Mac's Excavating
III.H. Approve Renewal of Drug and Alcohol Testing with Medbrook Medical Assoc.
III.I. Approve Contract for Services with Gerald E. Huber - Community Ed.
III.J. Approve Copier Contract - CTC
III.K. Approve Contract for Services with Insight Psychological Consultants
III.L. Approve Contract with Lisa Wasson
III.M. Approve Contract for Prom at Capital Plaza Inn - WHHS
III.N. Approve Contract with Pearson NCS for Loan of Test Scoring Machine - CLE
III.O. Approve Grant Application to "Jump Rope for Heart" - CLE
III.P. Approve Overnight Travel - FCHS Choral Department
III.Q. Approve Out-of-State Travel - FCHS Dance Team
III.R. Approve Memorandum of Agreement with KDE - Sharla Six
Rationale

The Kentucky Department of Education is requesting that the Franklin County Public Schools act as fiscal agent for Sharla Six. Ms. Six is a Reading First Co-Coordinator in the Office of Teaching and Learning. Our District will be reimbursed for all costs associated with this agreement.

Recommended Motion

That the Board approve the attached MOA with the Kentucky Department of Education.

III.S. Approve Out-of-State/Overnight Travel - Collins Lane
IV. New Business
IV.A. Approve Non-Resident Contracts (2006-2007) with Woodford & Owen Counties
Rationale

Recent legislation permits local Boards of Education to enter into contracts for nonresident pupils for future years. Contracts have been presented by Woodford and Owen Counties.

Recommended Motion

Approval of contracts for nonresident pupils for the 2006-2007 school year as presented by Woodford and Owen Counties

Actions Taken

Motion Passed:  Approval of contracts for nonresident pupils for the 2006-2007 school year as presented by Woodford and Owen Counties passed with a motion by Stanley Salchli and a second by Mr. Doug Crowe.

IV.B. Approve Amendment of Board Policy 03.27; Review of Procedure 03.27 AP1 and Declaration of an Emergency
Rationale

We are advised by KSBA to declare an emergency and take action to amend Board Policy 03.27. This policy deals with the discipline, suspension and dismissal of classified employees. A recent Attorney General's Opinion (OAG 05-006) dated July 6, 2005, concludes that the Superintendent cannot make a final determination as to a classified employee's discipline outcome if the Superintendent also did the initial investigation into the alleged misconduct. The revision in Policy 03.27 and Procedure 03.27 AP1 basically delegates the investigations into classified personnel problems to someone else other than the Superintendent. If that is done, the Superintendent can then serve as Hearing Officer. In our District, those investigatory responsibilities have already been designated to Assistant Superintendent Chrissy Jones.

Recommended Motion

That the Board declare an emergency and approve the attached amendment to Board Policy 03.27 and acknowledge review of Procedure 03.27 AP1

Actions Taken

Motion Passed:  That the Board declare an emergency passed with a motion by Mrs. Pat Fannin and a second by Stanley Salchli.

Motion Passed:  Approval of the recommendation to amend Board Policy 03.27 and acknowledge review of Procedure 03.27 AP1 passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.

IV.C. Approve Final Reading of Alternate Credit Options Policy (08.1131)
Rationale

Maurice Chappell is recommending that the Board amend Policy 08.1131 to raise from two to three the number of independent study courses high school students may take.

Recommended Motion

Approval of amendment of Policy 08.1131 as shown

Actions Taken

Motion Failed:  Approval of amendment of Policy 08.1131 as shown failed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

V. Executive Session per KRS 61.810
Rationale

It is necessary for the Franklin County Board of Education to go into Executive Session for: "Discussions of proposed or pending litigation against or on behalf of the public agency" and "Discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee" and "Deliberations on the future acquisition or sale of real property.

Recommended Motion

That the Board go into Executive Session for the reasons stated above.

Actions Taken

Motion Passed:  That the Board go into Executive Session for the reasons stated above at 8:26 p.m. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

VI. Exit Executive Session
Recommended Motion

That the Board exit Executive Session

Actions Taken

Motion Passed:  That the Board exit Executive Session at 10:55 p.m. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

VII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be Monday, January 9, 2006, at Bridgeport Elementary.

Recommended Motion

That the meeting be adjourned.

Actions Taken

Motion Passed:  That the meeting be adjourned at 10:56 p.m. passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.