Franklin County
October 12, 2010 7:00 PM
Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

Actions Taken

Order #40 - Motion Passed:  To table item VE3 from tonight's agenda passed with a motion by Mr. Doug Crowe and a second by Ms. Michelle New.

I.A. Celebrations
I.A.1. Library Media Specialists Recognized
Rationale

Becky Nelson, the library media specialist at Hearn Elementary at Copperleaf, is featured in the October 10, 2010 edition of Kentucky Teacher (page 7).  The article focuses on Ms. Nelson's collaboration efforts with the school staff on providing resources for instruction and on "getting students excited about reading." 

Some of Ms. Nelson's efforts include the Lunch Bunch, Mother-Daughter Book Club, and the Mock Newberry Club.  She was also very instrumental in bringing the annual "Battle of the Books" to the Franklin County Public Schools.

Congratulations to Becky Nelson and many thanks to all of our library media specialists for the continued efforts in making the library medica centers the hub of learning in our schools!

I.A.2. Dropout and Graduation Rate
Rationale

During the KSBA Regional Board meeting on October 7, school districts received a report on the status of drop out and graduation rates in school districts.

The 3 year trend indicates that the drop out rate in Franklin County has dropped significantly since 2005 and the graduation rate has significanly increased since 2005.

The drop out rate was 3.2% in 2005 and was 2.2% in 2009.  The number of students dropping out in 2005 was 53; in  39 students dropped out in 2009.

The graduation rate has increased from 78% in 2005 to 87% in 2009.

Our goals in these areas for 2010-11 are a drop out rate of 1.7% and a graduation rate of 90%.

I.B. Recognitions
I.B.1. WHHS FFA State Fair Awards
I.B.2. Joe Lovell - KAAC Hall of Fame
I.B.3. David Councill - US Army All-American Marching Band
II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. New Business
III.A. Update on the Thorn Hill Facility
Rationale

On July 6, the Board entered into a binding sale of the Thorn Hill property with the Foundation Board through a unanimous vote to approve the sale - pending an official deed and title search.  This was the first board meeting held after the Foundation had taken over the Adult Education grant as fiscal agent.

Upon completing the deed search, it was determined that the County government had assumed ownership of some parts of property in order for the school district to bond several decades ago. 

Over the past few weeks, we have been in discussion with County government officials about the need to quickly clear the deed for the sale.

At this time, the Franklin County Board of Education is very anxious to complete the sale so that the Foundation may proceed with repairing the roof and infrastructure prior to winter weather.  These repairs are earmarked to be funded by a federal grant specific for renovating the Thorn Hill facility.  

The Board is awaiting the assistance of the County government in issuing a Quit Claim Deed in order to clear the deed for completion of the sale. 

III.B. Restore Closing Day To Certified Salary
Rationale

Although the district calendar includes 177 instructional days for students, closing day for teachers was eliminated due to lack of state funding to cover its cost.

The federal EduJobs funds project that the district will receive a total of $1,048,418.00 to be expended prior to September, 2012.

The district cost of restoring closing day for teachers is estimated at $133,000.  This additional day would result in a continuation of their work days from the 2009-10 school year to the 2010-11 school year.

A proposal for the utilization of the remaining EduJobs funds will be forthcoming once the 2011 legislative session generates projected funding for 2011-12.

Recommended Motion

Approval of the certified salary schedule and restored day for teachers to be paid from EduJobs funds

Actions Taken

Order #41 - Motion Passed:  Approval of the certified salary schedule and restored day for teachers to be paid from EduJobs funds passed with a motion by Tim Metzger and a second by Mr. William Cofield.

IV. Reports to the Board
IV.A. Construction
IV.A.1. Approve Scott-Klausing Pay Applications
Rationale

Scott-Klausing is asking approval to pay the following contractors for their work on the roofing projects:

Zero Roofing (East Campus Roof Repairs) - $137,847.55

Geoghegan Roofing (WHHS Roof Repairs) - $41,706.00

Briden Roofing (BMS Roof Repairs) - $105,762.10

Recommended Motion

Approval to pay Zero Roofing, Geoghegan Roofing, and Briden Roofing pay applications for their work on the roofing projects

Actions Taken

Order #42 - Motion Passed:  Approval to pay Zero Roofing, Geoghegan Roofing, and Briden Roofing pay applications for their work on the roofing projects passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.

IV.A.2. Approve BG-1 - FCHS Gym Door Replacement
Rationale

The interior (fire rated) gym doors at Franklin County High School have more than outlived their life expectancy.  We have repaired them numerous times over the years and at this time, they are beyond repair.  We need to replace the doors.  A BG-1 form is attached to use Capital Outlay funding for replacing these doors. The estimated cost is $15,225.00.        

Recommended Motion

Approval of the BG-1 for FCHS gym door replacement

Actions Taken

Order #43 - Motion Passed:  Approval of the BG-1 for FCHS gym door replacement passed with a motion by Tim Metzger and a second by Mr. William Cofield.

IV.A.3. Approve BG-4 and Final Pay Application for Hearn Elementary
Rationale

The construction is fully complete at Hearn Elementary including all of the punch list items.  Attached are the BG-4 forms and a copy of the Certificate of Substantial completion which require board approval.

The final payment is $10,000.

Recommended Motion

Approval of the BG-4 and the final pay application for work completed on Hearn Elementary at Copperleaf

Actions Taken

Order #44 - Motion Passed:  Approval of the BG-4 and the final pay application for work completed on Hearn Elementary at Copperleaf passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

IV.A.4. Approve BG-1 - ELV Boiler Replacement
Rationale

Attached is an emergency BG-1 for Boiler Replacement for the HVAC system at the Early Learning Village.  This is an emergency due to the lead time involved and cold weather approaching.  We will still bid out the project, but emergency status will speed up the process by at least two weeks. 

The boiler system is beyond repair at this point and must be replaced.  We will be moving from a three boiler system to a much more efficient two boiler system.
Funding will be from capital outlay. The estimated cost is $126,280.00.

Recommended Motion

Approve emergency BG-1 for the ELV HVAC boiler replacement

Actions Taken

Order #45 - Motion Passed:  Approve emergency BG-1 for the ELV HVAC boiler replacement passed with a motion by Tim Metzger and a second by Mr. Doug Crowe.

IV.A.5. Approve Patrick Murphy Pay Application
Rationale

Patrick Murphy Co. is asking approval to pay O'Neil Contracting, Inc. $11,154.86 for work completed on the FCHS Athletic Complex. Balance to finish, including retainage, is $15,279.56.

Recommended Motion

Approval to pay O'Neil Contracting, Inc. $11,154.86 for work on the FCHS Athletic Complex

Actions Taken

Order #46 - Motion Passed:  Approval to pay O'Neil Contracting, Inc. $11,154.86 for work on the FCHS Athletic Complex passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV.B. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #47 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

IV.C. Superintendent's Activities
Rationale

Ms. Buecker's activities for the month of September are presented for your information.

Met with: Susan Cobler - KSU, Lisa Darby, Donnie Owens, Karen Schneider,
                Martha Lail, Greg Roush, Sharon Collett, Willie Bartley,
                Rita Rector, Jeff Castle, Beth Nickel, Ann Wingrove and John
                Higgenbotham, Sharla Six, Kyle Sexton, David Scholl, Melissa Rogers,
                Maurice Chappell, Charley Preston, Chrissy Jones, Tom Jones

Attended: Finance Meeting, Hybrid Bus Presentation, EMS SBDM,
                 Administrative Team Meeting, BMS Faculty Meeting, ICAP,
                 KASS Board Meeting, Learning Summit, BMS SBDM,
                 CTC Meeting, West Campus Planning Meeting, Principals Meeting,
                 Teacher Leader Network Meetings, Instructional Support
                 Meeting, CLE SBDM, Board Meetings, Masters Review
                 Committee Meeting, Chamber Meeting, BMS Parent Meeting,
                 FCEA Meeting, Library Reception, United Way Meeting,
                 National Board Meeting, Central Office Meeting, OVEC,
                 SBDM Update Meeting, KSMA Conference Award Luncheon, Reception at
                 Westridge, Dig Pink Volleyball at FCHS, FCHS vs            
                 Frankfort H. S. Football Game

Visited: All Schools

IV.C.1. Superintendent's Correspondence
Rationale

Correspondence with Ms. Buecker is presented for your information.

Ryan Hale - Thank you to Ms. Buecker

Steve Coffey - Thank you to Ms. Buecker

IV.D. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

IV.E. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

BPE, CLE, ELV, HES, WRE, PME

EMS

FCHS, WHHS

IV.F. Attendance Award
V. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda

Actions Taken

Order #48 - Motion Passed:  Approval of the Consent Agenda, removing item VE3 per motion in the Call to Order, passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

V.A. Approve Minutes
V.A.1. Approve 9-7-10 Minutes
V.A.2. Approve 9-20-10 Minutes
V.B. Approve Payment of Bills
Rationale

 

Orders of the Treasurer

Date: 10/12/10

Warrant #: 101210

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 10/12/10

Warrant #: SFS101210

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

V.C. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

Christina Thomas (WHHS) - Maternity Leave

Vanessa Gaines (HES) - Medical Leave

Meridith Mitchell (HES) - Maternity Leave

V.D. Approve Fundraising Activities
V.D.1. BPE - Recycling Program
Rationale

Request Board approval for Bridgeport Elementary Computer Lab to use "Recycling 4 Fundraising".  The school receives funds for used ink jet cartridges, laser jet cartridges and used cell phones.  These funds are used for supplies for school computer lab.

V.D.2. EES - Scholastic Book Fairs
Rationale

EES would like to hold 2 Book Fairs in the Fall and in the Spring as a fundraiser for our school library.

V.D.3. EES - Art to Remember
Rationale

EES would like to have an Art fundraiser, in October & November, using the "Art to Remember" program.  This allows students to create a piece of artwork and then parents are able to purchase products with that piece of art on it.

V.D.4. BMS - McDonalds Night Fundraiser
Rationale

The BMS PTO is requesting to do a McDonald's Night on the west end as a school wide fundraiser.  The date of the event is scheduled for Oct. 14.

V.D.5. WRE - School Mall Fundraiser
Rationale

request permission to enter into a fundraiser contract with "School Mall" an online services agency.  Students fill out a post card with address of any person that orders online with this agency, Westridge receives a percentage.  There is no door to door selling, just listing 11 names and addresses of buyers.  Potential to recieve several thousand dollars.

V.D.6. EES - Art Club Ornament Fundraiser
Rationale

Art Club would like to create ornaments to sell at our Breakfast with Santa event in December.

V.D.7. BMS - Book Fair and Theme Basket Silent Auction
Rationale

Book Fair and Theme Basket Silent Auction to be ran together.  The Book Fair revenues will be used to assist with purchases for the Library and reading prizes.  The Silent Action revenues will be used to purchase Technology for the classrooms.  Donations for the Theme Basket Silent actions will be asked for from students and the community.  The date of the fundraiser is currently set for the week of 12/06/10, but I would like to move the date to late October or early November if it is approved during this board meeting.

Permission to have the Book Fair and Theme Basket Silent Auction in late October or early November and permission to collect donations from students and the community for items to place in the silent action baskets.

V.E. Approve Travel
V.E.1. FCHS - Lady Flyer Overnight Trip
Rationale

Coach Thacker and the Lady Flyers would like to travel to Greenwood High School in Bowling Green Kentucky Dec. 27-30, 2010 to participate in the Culvers/Greenwood Invitational Tournament.  The transportation will be chartered and all expenses will be paid by the Lady Flyer Booster Club.

V.E.2. FCHS - Choral to Washington DC
Rationale

Mrs. Hurley would like to contract with Thomas Tours, Inc. to take the choral music students to Washington, D.C. April 1-5, 2011. Students would be transported by Bluegrass Tours and would be housed at the Doubletree Hotel.  Students have been invited to perform at the majestic National Cathedral.  Since this is during Spring Break, the students would not miss any school.  All expenses would be paid through fund raisers and family donations.

V.E.3. CO - Board Member to Fort Worth, Texas
Rationale

Mr. Cofield would like to attend the 2010 NABSE Annual Conference in Fort Worth, Texas, November 17-21, 2010.

V.E.4. FCHS - DECA Overnight to Louisville
Rationale

The CTE Department would like to take FCHS students State DECA Competition/Conference, March 6-8, 2011 at the Galt House in Louisville Kentucky.  Room and board will be paid by Perkins, Club Funds and family contributions.  District competition will pay for subs and transportation.

V.E.5. FCHS - FBLA Overnight to Louisville
Rationale

The CTE Department would like to take FCHS students to the State FBLA Competition/Conference April 12-14, 2011 at the Galt House in Louisville, KY.
Room and board will be paid through Perkins, Club Funds and family contributions. District competition will pay for subs and transportation.

V.E.6. BMS - KYA Overnight to Louisville
Rationale

Kentucky Youth Assesmbly is annually sponsored by the YMCA.  It provides students educational experiences in governmental procedures for developing mock bills and legislation.  Students from numerous other middle schools come togehter to learn and experience governmental processes.  Bondurant Middle School requests permission for approximately 60 students to participate in the Kentucky Youth Assembly that will occur December 9-11, 2010, at the Crown Plaza Holdiay Inn (formerly the Executive West hotel) in Louisville, Kentucky.  Students will spend Thursday through Saturday, December 9-11, 2010 at the Crown Plaza Holiday Inn (formerly the Executive West hotel) with appropriate sponsorship and chaperones.  Students will return on Saturday, December 11, 2010.

V.E.7. WHHS - FFA Out-of-State/Overnight to Indianapolis, IN
Rationale

Western Hills FFA students will compete at National Convention in Indianapolis, IN. Sixteen youth and three (3) WHHS Staff will accompany these students from Tuesday, Oct. 19 - Saturday, Oct. 23. Funding for the trip is provided through FFA alumni, fundraising, individual student fees, PERKINS (advisor registrations/rooms), and board competition funds(subs). Miller Transportation will be used.

V.E.8. CO - Superintendent Out-of-State Travel
V.F. Approve Contracts
V.F.1. FCHS - Spring Musical
Rationale

We would like to contract with R & H Theatricals for the Spring Musical.  The royalty expense is $780 and would be paid from gate generated receipts.

V.F.2. CO - KAE GED Testing Center MOA
Rationale

The contract to serve as a GED Testing Center with Kentucky Adult Education and GED Testing Service expires at the end of the calendar year.  The Kentucky Department of Adult Education needs assurance from the Franklin Co. Board of Education that the school district plans to continue as a testing center. The superintendent needs to execute contracts with Kentucky Adult Education and GED Testing Service to continue as a testing center for the 2011 calendar year.

V.F.3. FCHS - Sports Image Basketball Scoreboard
Rationale

FCHS would like to request approval to contract with Sports Image, Inc. for acquiring a new scoreboard for the FCHS gymnasium as well as a new scoretable in the gym to support the sports of basketball and volleyball along with additional school functions.  The installation will be of no expense to the district.  We would like support for the physical installation and customary maintenance. 

V.F.4. CO - Pizza MOA
V.F.5. CO - Chinese Interpreter / Translator
Rationale

I am requesting for the attached contract to be approved between the Franklin County Board of Education and Amelia Berry.  This contract will allow us to request a translator/interpreter for our Chinese students/families who are enrolled in federal programs such as Special Education and Title III (Limited English Proficient and Immigrant).

V.G. Approve Positions
V.G.1. BPE - Part-time Classified ESS
Rationale

Request Board approval to create a classified ESS part time position at Bridgeport Elementary - 2 hours per day/65 days. ESS funds will pay for this position.

V.G.2. FCHS - Spring Musical Support
Rationale

We would like to create three positions to support our Spring Musical. 

1. Director of Staging--$700 Stipend

2. Choregraphy--$300 Stipend

3. Accompanist--$500 Stipend

All stipends would be paid from funds generated through ticket sales.

V.G.3. BPE - Title I Classified Aide
Rationale

Request creation of a Title I Classified Inst Aide Position for 6 hours a day for the rest of the school year.  Contingent upon adequate funding from Title I Basic after ranking report is approved.

V.G.4. WHHS - Basketball Coaches
Rationale

We are asking approval for two assistant basketball coaches (one for girls' basketball, one for boys' basketball) paid for by each of the respective basketball booster clubs.  Each position will pay $1,500.00 to the person (s) filling the positions.

V.G.5. ELV - Classified Daytime ESS
Rationale

ELV would like to request approval of a part-time Extended School Daytime classified position to work with students who need support in math.  The position is for 6 hours per day/ 60 days and will be funded with Extended School Service (ESS) funds.

V.G.6. PME - Daytime ESS Math Intervention
Rationale

PME would like to create a part time certified math intervention position that would work with students who need additional support in math. The position would be for 6 hours/70 days and paid for with Title I funds and ESS monies, and is of no cost to the District.

V.H. EES - Violin Program
Rationale

Mrs. Lyles - music teacher @ EES - would like to start a violin program.  This program will be funded by donation from PTO, FRC, and School Activity Fund (discretionary)monies. 

V.I. Approve Scott-Klausing Invoices
Rationale

Scott-Klausing is asking for payments of:

$3540.00 - West Campus Master Plan

$40,722.75 - CTC Renovation

$2913.25 - East Campus Roof Repairs

$5204.56 - West Campus Roof Repairs

$7579.88 - ELV/WHHS Bleachers

Total $59,960.44

V.J. Approve BMS Soccer Poles and Scoreboard
Rationale

The Frankfort Plant Board has graciously offered to donate and install poles at the BMS Soccer field for netting and the scoreboard.  There are three poles planned for the netting that will keep errant balls from hitting cars on Bondurant Drive and two poles planned for mounting the scoreboard on.
This will all be donated and will be of no expense to the board.

VI. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:30pm on Monday, October 18, 2010 at Bondurant Middle School.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #49 - Motion Passed:  That the meeting be adjourned at 8:05 passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.