Chuck Fletcher, Chairperson

Larry Perkins, Vice Chair

Jennifer Kantner, Board Member

Natalie Lile, Board Member

Justin Watterson, Board Member

Mark Kopp, Superintendent

Approve amending agenda to add New Business item D

Order #2023-1402 - Motion Passed:  Approve amending agenda to add New Business item D passed with a motion by Mr. Larry Perkins and a second by Ms. Natalie Lile.

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

Approve the memorial statue donation to the campus of Western Hills High School

Order #2023-1403 - Motion Passed:  Approve the memorial statue donation to the campus of Western Hills High School passed with a motion by Mr. Larry Perkins and a second by Ms. Natalie Lile.

The updated procedure to donate/receive sick leave, 03.1232 AP.21, is attached for a reading. The updated AED Inspection Log, 05.4 AP.232, is also attached for a reading. No action is needed.

Approval to purchase two maintenance trucks with remaining 2022-2023 maintenance funds is requested in the amounts of:

1)  $65,343.28 (includes snow plow)

2)  $72,603.28 (includes lift gate, ladder rack)

Approve the purchase of 2 maintenance vehicles

Order #2023-1404 - Motion Passed:  Approve the purchase of 2 maintenance vehicles passed with a motion by Mr. Justin Watterson and a second by Mr. Larry Perkins.

The modified lease agreement with Gainwell and the Board of Education is attached for approval.

Approve the modified lease agreement

Order #2023-1405 - Motion Passed:  Approve the modified lease agreement passed with a motion by Ms. Natalie Lile and a second by Mr. Justin Watterson.

Change order #6 for BG 22-121 is attached for your review and approval.  This is to return the unused portion of DPO 03 for Loretta Lumber via BCD. The amount of the reduction is $422.27.  

Approve change order #6 as presented

Order #2023-1406 - Motion Passed:  Approve change order #6 as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Larry Perkins.

JRA Architects recommends approval of the following to BCD, Inc: 

1) Contractor's Affidavit of Release of Liens

2) Contractor's Affidavit of Payment of all Debts and Claims

3) Consent of Surety to Final Payment

4) Pay app in the amount of $9,870.00

All are attached for your review and approval.

Approve final pay app #8 as presented

Order #2023-1407 - Motion Passed:  Approve final pay app #8 as presented passed with a motion by Ms. Jennifer Kantner and a second by Ms. Natalie Lile.

Attached for your review and approval is the BG-4 for BCD relating to the work performed on the FCHS and WHHS Athletic Improvements Project- BG22-121.

The BG-4 document signifies that the vendor portion of the project is complete. 

Approve the BG4 for the FCHS & WHHS Athletic Improvements

Order #2023-1408 - Motion Passed:  Approve the BG4 for the FCHS & WHHS Athletic Improvements passed with a motion by Mr. Justin Watterson and a second by Mr. Larry Perkins.

JRA Architects request payment of $131,270.41 for work completed for the FCHS and WHHS Grandstand Project- BG23-422. 

Approve payment to JRA Architects as presented

Order #2023-1409 - Motion Passed:  Approve payment to JRA Architects as presented passed with a motion by Ms. Natalie Lile and a second by Ms. Jennifer Kantner.

Request to approve the following attached pay apps for the Grandstands Projects at FCHS and WHHS -BG 23-422:

1) Pay app 1- FCHS in the amount of $23,750.00

2) Pay app 2- FCHS in the amount of $568,663.35

3) Pay app 1- WHHS in the amount of $16,655.88

Approve pay apps for BG 23-422 as presented

Order #2023-1410 - Motion Passed:  Approve pay apps for BG 23-422 as presented passed with a motion by Ms. Jennifer Kantner and a second by Mr. Justin Watterson.

The revised BG1 for BG23-422, to update and align the funding source figures to the probable costs figures which were previously approved in September, is attached for approval.

Approve the revised BG1 for BG 23-422 as presented

Order #2023-1411 - Motion Passed:  Approve the revised BG1 for BG 23-422 as presented passed with a motion by Ms. Jennifer Kantner and a second by Ms. Natalie Lile.

The revised BG1 for BG23-432, to include approved bidding, associated costs, and abatement is attached for approval.

Approve the revised BG1 for BG23-432 as presented

Order #2023-1412 - Motion Passed:  Approve the revised BG1 for BG23-432 as presented passed with a motion by Ms. Natalie Lile and a second by Mr. Justin Watterson.

Approve change order #1 for BG 23-422 (Grandstands) in the amount of $35,765 to EZ Construction for site prep of the previous disassembled bleachers, at the new location at Franklin County High School.  

Approve change order #1 as presented

Order #2023-1413 - Motion Passed:  Approve change order #1 as presented passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

Personnel Actions taken since the last meeting of the Board are presented for your information.

Draft minutes from schools' SBDM Councils are presented for your review.

The attendance report for month 2 (8/31/23 -9/27/23) is presented for your review. 

Deputy Superintendent, Tammy McDonald, will update the board on instructional services in the district.

Assistant Superintendent, Jennifer Perkins, will update the board on facilities. 

Student Board Members will give updates from both high schools.

Superintendent will share information on district events.

The Consent Agenda is presented for your approval.

Approve of the Consent Agenda as presented

Order #2023-1414 - Motion Passed:  Approve of the Consent Agenda as presented passed with a motion by Ms. Jennifer Kantner and a second by Ms. Natalie Lile.

The September 11 and 25, 2023 meeting minutes are attached for your review and approval.

The contract for the FCHS production of Mean Girls is attached for approval.

The agreement for the Elkhorn Elementary 5th grade trip to Biztown in Lexington is attached for approval.

The contract with Tradewinds Resort for the FCHS out of state baseball trip is attached for approval.

The 23-24 agreement with Falling Springs to use swim lanes for the swim teams at FCHS and WHHS is attached for approval. 

Bondurant Middle School requests approval to apply for the following Agriculture grants:

• Urban Cost Share Program - Funding for a pollinator garden - $250
• Growing Gardeners Grant Application - Funding for construction of compost bins - $500
• Kentucky FFA Better Days Through Better Ways - Funding for construction of compost bins - $1,000

Elkhorn Middle School requests approval for the Growing Gardens Grant. The application details are below.

Growing Gardeners Grant Application

Capital Area Extension Master Gardeners

University of Kentucky, Kentucky Extension Master Gardener

Franklin County

6th Grade

$500 request amount (maximum amount)

“EMS School Forest Habitat Improvement Program”

Target Audience:  Middle school science classes, EMS Birding Club, General Public, Franklin County

Project Overview:  The purpose of this project is to create the conditions necessary to generate a sustainable native eastern deciduous forest.  This project (6th grade school forest project) will create informal signage regarding forests, including information regarding longer- term goals of the project.  This grant would assist us in Phase 1: Removing invasive plant species, enhancing and inventorying existing native vegetation.  Phase 1 will include the cost of creating signs so that all nearby residents and stakeholders are made aware of the project.  A goal of Phase 1 is to remove competitive non-invasive plants thereby increasing the chance of native vegetation success and eliminating non-nutritious food sources for the native fauna of an eastern deciduous forest.

Eastern deciduous forests support a rich diversity of species including mammals, birds, reptiles, amphibians and insects which makes a compelling natural history lesson for middle school students.  Many studies suggest that academic learning, personal development and environmental stewardship are elevated with experiences in nature.  Student problem solving, critical thinking, leadership, team work and resilience are some of the other benefits that have been linked to outdoor experiences.

This project will also provide recreational value to the public at large, or specific users, such as birders, who wish to observe nature within this proposed forest pocket while they are visiting or using Lake View Park resources such as the existing soccer fields, mountain bike trail, pickle bar courts, skate/bmx park, disc golf course, etc.

Forests help stabilize and create soil, and they act as natural water filters.  Elkhorn Middle school is in close proximity to Elkhorn Creek which is a large and important local water resource.  This proposed project would serve to protect a portion of this important watershed, which is a direct tributary to the Kentucky River.  The Kentucky River watershed, which Frankfort and Franklin County are part of, depend on healthy forests and small watersheds to reduce stormwater runoff, and to help capture and store carbon dioxide from the atmosphere. 

Our proposed on-site forest within our school property boundary could be a laboratory for research, and a place where environmental education could occur.  Study plans may be developed to teach students the dynamics of the ecosystem as it progresses through successional forest stages.  We have a unique opportunity because of our close proximity to Lakeview Park to manage our forest. This project would also promote the aesthetic appeal of Franklin County.  Research suggests that as educators we would all benefit from time in nature. 

 The project is in our school’s backyard.  300 m X 50m = 15,000 sq m. 

Yellow line= 300 meters long

Red Outline= Project scope and location

Project Objectives:  

• Map the area of forest and create plans for new spaces. 

• Remove invasive vegetation (bush honeysuckle, wintercreeper, garlic mustard) 

• Replant native shrubs with native species: paw-paw, buttonbush, spicebush, silky dogwood, chokeberry, pussy willow

• Plan mowing schedule and tree markers for the trail. 

• Signage at 3 places on the edge of the forest.  

Desired Outcome: 

 We will complete Phase 1 of a multi-year project.  We would have project approval from Franklin County/Elkhorn Middle and Franklin County Schools for the beginning of a School Forest.  

Project Phase 1 Implementation (Step-by-step) including milestone timeline:  (Outline the steps of the project, from the time an award is received through the submission of the required PowerPoint project summary.) 

• Obtain permission from all of the stakeholders (Admin EMS, Franklin County School Board, Facilities on-site, Franklin County Parks and Rec- Lakeview Park)  Due date:  October 15th, 2023 

• Communicate with all stakeholders.  This is important to the success of this project.  Due Date: October 15th

• Identify and map. Map invasives within the project area boundary.  Honeysuckle, Japanese honeysuckle,Winterberry, garlic mustard etc. October 15th

• Tree inventory November 15

• Signage identifying project scope. December 15th

•  Boundary tree flag or other markers on trail for longer-term project Feb 15, 2024

• Develop a removal strategy- manual removal. Now- March 30, herbicide application (school facilities?) 

• Mark but do not mow walking trail

• Snags/drops strategy 

• Planting now through March- June 2024

• Slideshow, 10-20 slides for Summary Presentation. May 2024

Project Budget:  (Describe all items for purchase and estimated costs.  Mention any co-funding from the school or other sources.)

• Co Funding: herbicide application and time- Franklin County Schools

• Donation: Wild Birds Unlimited has agreed to donate two bird feeders and a bird feeding station with pole and baffle.  

• Signage  $150

• Plants  $350

Project Evaluation: (Provide information on how you will determine the effectiveness of the project or program.  Include the method that will be used to verify the completion of the project or program.)  

We will evaluate effectiveness by surveying invasives again in the spring.  We will physically inspect plants for survival rates.   We will monitor the signs on Fridays during Birding Club meetings. 

Project Summary Submission

(Powerpoint slides with 10-20 slides including pictures of students at work and captions about the project.  Details should include the school name, project title, objectives, timeline, budget, and evaluation.  If students sell at the CAEMG Annual Plant Sale, be certain to include pictures from the sale.)  Due May 10

Photo Releases Obtained?    It is the teacher/school’s responsibility to ensure a photo release is on file for each pictured participant.  CAEMG may utilize these images for promotional purposes in association with future grant awards.         NOT YET

Do you wish to reserve a table to sell inventory at the CAEMG plant sale at the end of April?   No. We are not raising plants for sale. 

Request approval of Emergency Certification: 

Brittany Stratton: 1.0: CLE LBD Teacher

Karen Tackett: Districtwide: LBD

Modify/Create Position- add to salary schedules

Modify Assistant Director of Special Education from 240 days to 225 days; funded by IDEA

Modify Special Education Behavior Consultant/Instructional Coach from 220 days to 225 days; funded by IDEA

Create districtwide .5 Teacher of Hearing Impaired; funded by IDEA Part B

Modify 1.0 PME from MSD to .5 LBD/ .5 MSD

Create Finance Analyst up to 125 days; funded by General Fund

Approve the revised job descriptions:

Coordinator of Student Health Job Description

Director of Pupil Personnel Job Description

2023-2024: Stipends for Coaching and Other Extra Duties

2023-2024 Administrative Personnel Increment Schedule

Leave Requests:

Employee Number: 8685 

Type of Leave:  MAT

Dates of Leave: 11/6/2023-1/9/2024

CLE requests approval for the 4th grade overnight trip for 4H Camp on October 26,27,2023 in London, KY.

The FCHS Beta Club requests approval to attend the overnight KY State Beta Club Convention in January 2024. The details are listed below.

The FCHS FFA requests approval to attend the National FFA Convention in Indianapolis, IN on November 2-5, 2023. 

Chaperone/Advisors attending: (2 total) 

Emery Moore

Kylen Douglas 

Accommodations: 

Hyatt, Downtown Indianapolis 

Transportation: 

Charter Bus 

FCHS Baseball team is requesting permission to take an overnight trip on March 31 - April 6, 2024 to Tradewinds Island Resort in St. Pete Beach, FL.

Boosters are paying for hotel lodging for the coaches rooms and $500 for each player portion of the rooms. Parents are transporting their own students and students are rooming with their parent.

Transportation is not needed and the trip is not mandatory for players.

The WHHS Ski Club requests approval for trips to Perfect North in IN on Friday evenings, beginning in January of 2024.  Bus transportation will be requested.

The EES PTO is requesting the approval of the Fall Fundraiser.

CLE PTO requests fundraiser approval for the fall festival.

SBDM approved fees are attached for board approval. 

The FCHS Dance Team is requesting approval to host a dance camp on December 2, 2023. It will be held at Hearn Elementary.

Please see attached fundraiser form.

For your review and approval is a listing of assets that needs to be surplused or disposed of. See attachment.

District-wide technology surplus is attached for approval.

The next meeting of the Franklin County Board of Education will be 11:30am on October 23, 2023 at the Franklin County Career and Tech Center.

The meeting be adjourned at

Order #2023-1415 - Motion Passed:  The meeting be adjourned at 6:58PM passed with a motion by Mr. Larry Perkins and a second by Ms. Natalie Lile.