Franklin County
September 12, 2022 6:00 PM
Franklin County Public Schools Regular Meeting
I. Call to Order
Rationale

Natalie Lile, Chairperson

Chuck Fletcher, Vice Chair

BeLinda Henson, Board Member

Larry Perkins, Board Member

Justin Watterson, Board Member

Mark Kopp, Superintendent

II. Recognitions
Rationale

Champions of the Month

III. Introduction of Student Board Members
Rationale

Garrett Bourne-FCHS Senior

Isabella Curtsinger- WHHS Senior

IV. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

V. New Business
V.A. Car Donation-CTC
Rationale

Donations valued at $1000 require board approval. The Franklin County Career and Tech Center is requesting approval for a 1997 Cadillac Deville that was donated to the automotive classroom for students to work on.

Recommended Motion

Approve the donation to CTC as presented

Actions Taken

Order #2022-1194 - Motion Passed:  Approve the donation to CTC as presented passed with a motion by Mr. Larry Perkins and a second by Ms. BeLinda Henson.

V.B. Meritor Inc. Donation-CTC
Rationale

Donations valued at $1000 or more require board approval. The Franklin County Career & Tech Center is requesting approval to accept $3000 from Meritor Inc.  The company donates this amount each year to be used on current student incentives and acknowledgements. Funds will be used for students in the 2022-2023 school year.

Recommended Motion

Approve the donation as presented

Actions Taken

Order #2022-1195 - Motion Passed:  Approve the donation as presented passed with a motion by Mr. Larry Perkins and a second by Ms. BeLinda Henson.

V.C. Reading of Updated Policy 03.221
Rationale

The updated Policy 03.221 is attached for the first reading. 

V.D. August 8, 2022 Meeting Minutes
Rationale

The August 8, 2022 meeting minutes are attached for approval. Ms. Natalie Lile was absent from the meeting and must abstain from voting.

Recommended Motion

Approve the August 8, 2022 Meeting Minutes

Actions Taken

Order #2022-1196 - Motion Passed:  Approve the August 8, 2022 Meeting Minutes passed with a motion by Mr. Larry Perkins and a second by Ms. BeLinda Henson.

V.E. Approval of One-Time Extra Duty Stipend for Covid-19/Staff Shortages
Rationale

Consistent with allowable use of federal funds (ESSER) and in consideration of additional duties and services that will be required for the remainder of the 2022-2023 school year as a result of Covid-19 and the current number in cases causing staff shortages, a one time, reasonable and necessary extra duty stipend shall be made to employees if approved as follows:

  • All active full-time employees that work 4 hours a day or more for 140 days or more, as of November 15, 2022, will receive a one-time payment of $1000.  The one-time payment is not retroactive for employees no longer employed by the district.  The stipend will be prorated for employees hired after November 15th.

  • All permanent part-time employees who work less than 4 hours a day, as of November 15, 2022, will receive a one-time payment of $500.  The one-time payment is not retroactive for employees no longer employed by the district.  The stipend will be prorated for employees hired after November 15th.

  • Any substitute that works a minimum of 50 days by December 15, 2022 or by May 25, 2023 will be paid a one-time payment of $250. Any substitute that works 100 days by May 25, 2023 will receive a one-time payment of $500. Substitute one-time payments will not exceed $500. 


Recommended Motion

Approve the one-time stipend as presented

Actions Taken

Order #2022-1197 - Motion Passed:  Approve the one-time stipend as presented passed with a motion by Ms. BeLinda Henson and a second by Ms. Natalie Lile.

V.F. Discussion of Potential DFP Projects
Rationale

Board discussion of potential District Facility Plan Projects.

VI. Construction
VI.A. Athletic Improvements Project Change Order#2
Rationale

The change order #2 for the Franklin County Athletic Improvement Project (BG 22-121) is attached for approval.  This is for a couple of items that were encountered during the excavation of the track events at Western Hills High School, including the rock excavation during the storm drainage pipe and its off-site disposal, the repair of the unmarked water line and the additional equipment rental time for these activities. 

Recommended Motion

Approve change order #2 for the Athletic Improvements Project as presented

Actions Taken

Order #2022-1198 - Motion Passed:  Approve change order #2 for the Athletic Improvements Project as presented passed with a motion by Mr. Larry Perkins and a second by Ms. Natalie Lile.

VI.B. Athletic Improvements Project Pay App #4
Rationale

Pay App #4 from BCD Inc. for the Franklin County Athletic Improvement Project (BG 22-121) in the amount of $81,594.15 is attached for approval.

Also attached to Pay App #4 is an invoice for the DPO FCS 22-121, AAE Sports, in the amount of $8,694.50.  This represents the remaining balance of this DPO.

Recommended Motion

Approve Pay App #4 for the Athletic Improvement Project as presented

Actions Taken

Order #2022-1199 - Motion Passed:  Approve Pay App #4 for the Athletic Improvement Project as presented passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.

VI.C. Updated BG-1: New CO Building Purchase
Rationale

The updated BG-1 for the purchase of the new central office building is attached for approval.

Recommended Motion

Approve the BG-1 as presented

Actions Taken

Order #2022-1200 - Motion Passed:  Approve the BG-1 as presented passed with a motion by Mr. Larry Perkins and a second by Ms. Natalie Lile.

VII. Reports to the Board
VII.A. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

VII.B. Reports from School Councils
Rationale

Draft minutes from schools' SBDM Councils are presented for your review.

VII.C. Attendance Report
Rationale

The attendance report for month 1 of the 2022-2023 school year is presented for your review. 

VII.D. Instructional Services Update
Rationale

Deputy Superintendent, Tammy McDonald, will update the board on instructional services in the district.

VII.E. Superintendent Report
Rationale

Superintendent will share information on district events.

VIII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approve of the Consent Agenda as presented

Actions Taken

Order #2022-1201 - Motion Passed:  Approve of the Consent Agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

VIII.A. Payment of Bills
Rationale

Orders of the Treasurer 

Warrant #:091222Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VIII.B. Minutes
Rationale

The August 22, 2022 meeting minutes are attached for your review and approval.

VIII.C. Leaves of Absence
Rationale

Employee Number:  7870

Type of Leave:  Maternity

Dates of Leave: 11/14/22-1/16/23


Employee Number:  2897

Type of Leave:  Intermittent Family Medical

Dates of Leave: 08/09/22-06/30/23


Employee Number:  7304

Type of Leave:  Maternity

Dates of Leave: 11/28/22-1/25/23


Employee Number:  6965

Type of Leave:  Maternity

Dates of Leave: 11/19/22-3/1/23


Employee Number:  7313

Type of Leave:  Maternity

Dates of Leave: 12/5/22-2/1/23


Employee Number:  7795

Type of Leave:  Maternity

Dates of Leave: 9/28/22-11/28/22


Employee Number:  7600

Type of Leave:  Maternity

Dates of Leave: 08/19/22-10/3/22


Employee Number:  6126

Type of Leave:  Maternity

Dates of Leave: 08/30/22-11/9/22



Employee Number:  9218

Type of Leave:  Medical

Dates of Leave: 08/31/22-9/14/22


Employee Number:  6770

Type of Leave:  Military

Dates of Leave: 08/19/22-08/20/22


Employee Number:  7601

Type of Leave:  Medical

Dates of Leave: 08/31/22-9/14/22


Employee Number:  7591

Type of Leave:  Medical/Bereavement

Dates of Leave: 08/11/22-9/6/22

 

VIII.D. Contracts
VIII.D.1. Revised Read to Achieve MOA
Rationale

The FY23 & FY24 modified Read to Achieve MOA is attached for approval.

VIII.D.2. Woodford Co Parks & Rec Swim Team Agreement-WHHS
Rationale

The facility agreement with Woodford County Parks and Rec and Western Hills swim team is attached for approval.

VIII.D.3. Junior Achievement Contract-CLE
Rationale

The JA contract with CLE is attached for approval.

VIII.D.4. DJJ Interagency Agreement-ACA Day Treatment Program
Rationale

The Interagency Agreement with the Department of Juvenile Justice and Franklin County Schools for the Day Treatment Program at the Academy is attached for approval.

VIII.D.5. DJJ Interagency Agreement- FFECC
Rationale

The Interagency Agreement with the Department of Juvenile Justice and the Franklin County Schools at Fayette Regional Juvenile Detention Center (FFECC) is attached for approval.

VIII.D.6. School Musical Agreement-BMS
Rationale

The agreement for the musical The Wizard of Oz is attached for approval.

VIII.D.7. Headstart Utilization Agreement
Rationale

The agreement between Franklin County Board of Education and the Bluegrass Headstart program is attached for approval.

The purpose of this agreement is to coordinate services to eligible children through the state (Ky Preschool) and federal (Headstart) funds.


VIII.D.8. School Musical Agreement- WHHS
Rationale

The musical agreement for The Little Mermaid is attached for approval.

VIII.D.9. Biztown Contract-BPE
Rationale

Bridgeport Elementary is seeking approval for a contract for Biztown. Biztown is a program and field trip our 5th graders participate in every year. 

VIII.D.10. School Drama Production Agreement-WRE
Rationale

The contract for the drama production of Moana is attached for approval.

VIII.D.11. School Drama Production Contract-FCHS
Rationale

The contract for FCHS's drama production is attached for approval.

VIII.D.12. Ellevation Contract
Rationale

The Ellevation renewal contract is attached for approval. Funding for the the 12 month contract will come from Title III funds. This program is used as a data platform and PSP generator for the EL program. 

VIII.D.13. CWTP MOA
Rationale

The 2022-2023 MOA is attached for approval. The application was approved by the board in June.

VIII.D.14. Instructure Renewal Contract
Rationale

The subscription renewal contract is attached for approval.

VIII.D.15. GEER Grant Therapists
Rationale

Western Hills, Bondurant Middle, Franklin County, and Elkhorn Middle request approval to use funding from the GEER grant to contract with the following therapists:

Lori Dowler (EMS & FCHS)

Virginia Marshall (BMW & WHHS)

Each therapist will utilize $12,000 from the grant for funding.

VIII.D.16. Contract with Soliant Health
Rationale

The contract with Soliant Health to allow the Special Education Department to search for candidates to fill vacancies is attached for approval.

VIII.D.17. Junior Achievement Biztown Contract-CLE
Rationale

See the attached contract for Junior Achievement Biztown for approval.

VIII.D.18. Student Teacher Agreements-UK and U of L
Rationale

The UK Clinical Practice Agreement and the U of L Amendment to the Student Teachers Agreement are attached for approval.

VIII.D.19. Powerschool Contract Renewal
Rationale

Request to approve the License and Subscription Renewal with Powerschool (TalentED).

VIII.D.20. District Funding Assurances
Rationale

The 2022-2023 District Funding Assurances are attached for approval.

VIII.E. Grants
VIII.E.1. Reading Recovery Teacher Leader Grant Proposal
Rationale

The 2022-2023 University of Kentucky Reading Recovery Teacher Leader Grant proposal is attached for approval.

VIII.E.2. Agriscience Grants Requests - EMS
Rationale

Ms. Marti Day, EMS Agriscience teacher would like to apply for the following grants:

The Rising Sun Initiative -Sponsored by the KY FFA Foundation. One time grant up to $1000. Fund allocation is under the sole discretion of the Agriscience teacher and may not be used for items eligible under other funding. Funding to be used for: Dues for all Agriscience members to become FFA members under the soon to be chartered Elkhorn Middle School FFA chapter $500, items to start new FFA chapter-banner, handbooks, meeting paraphernalia, etc $500.

2023 CHS Foundation Classroom Grant - Sponsored by National Ag in the Classroom. Uses agricultural concepts to teach reading, writing, math, nutrition, science, and/or social studies. $500

FFA Jacket Grant - Nominate one student per chapter to receive a free FFA jacket

Better Days Through Better Ways Grant-Granted for a project utilizing sustainable food for food insecurity. Will ask for funds to add more raised garden beds to the existing ones here at EMS along with tools, work gloves, and seed to continue this project.

 

VIII.F. Human Resources
VIII.F.1. Modify/Create Position
Rationale

BMS- Modify Ag Teacher Position to Art Teacher Position

 

CO- Modify 1 Benefits Specialist to Retention and Recruitment Specialist

Modify Job Coach/Instructional Aide from 7 hours to 8 hours per day. 

 

EMS- Create Fill-time Special Education Instructional Aide paid from Special Education Funds

 

PME- Modify .6 Speech Path position to .67.  (.07 paid from Title I).

 

TRANS- Modify 10 Part-time Bus Monitor positions to Full-time Bus Monitor positions

 

WHHS- Abolish Instructional Aide

 

WRE- Create .5 Preschool Instructional Aide paid from Special Education Funds

VIII.F.2. Request FT Emergency Certification
Rationale

Request approval of Emergency Certification-  Mary Beth Shera to teach Math at WHHS; Debra McIntyre to teach Social Studies at EMS.


VIII.F.3. Approve Job Description
Rationale

Approve the Recruitment and Retention Job Description.

VIII.F.4. Approve Revised Salary Schedules
Rationale

Approve the following revised salary schedules:  Classified, Substitute, and School Stipend

VIII.G. Overnight/Out-of-State Trips
VIII.G.1. 4-H Overnight Trip 4th grade-PME
Rationale

The request for the 4-H Camp overnight trip on September 22, 2022 is attached for approval.

VIII.G.2. Golf Trip- WHHS
Rationale

The request for the overnight golf trip is attached for approval.

VIII.G.3. National FFA Convention-WHHS
Rationale

Western Hills is requesting an overnight trip on October 25th-9th to the National FFA Convention in Indianapolis.  Details of the trip are attached for approval.

VIII.G.4. Volleyball Overnight-FCHS
Rationale

The Franklin County High School Varsity Volleyball Team would like to request permission to participate in the Metcalfe County Slam Jam Tournament in Edmonton, KY on Friday, September 23 and Saturday, September 24, 2022. They will have 15 players attending the tournament and 3 coaches (Dale Adkins, Suzie Hellard, Chris Schimoeller). They will be staying at the Holiday Inn Express in Glasgow, KY. The FCHS Volleyball Boosters will pay for the lodging and a meal on Friday night. Players will be responsible for their meals on Saturday.

VIII.G.5. 4-H 4th Grade Overnight-CLE
Rationale

The 4th grade overnight field trip request for 4-H camp is attached for approval. The trip is October 27th-28th.

VIII.H. School-Wide Fundraisers
VIII.H.1. Fundraisers-WRE
Rationale

Attached are PTO and Drama Club fundraiser requests for the 22-23 school year for approval.

VIII.H.2. PTA Fundraiser-HES
Rationale

Hearn Elementary PTA is requesting approval for the following fundraiser:

T-shirt sale with Double J Designs

 

VIII.H.3. Fundraiser/Donation-BPE
Rationale

Bridgeport is requesting to raise money for the World Wildlife Fund for National Save a Tiger month (our mascot). We will be accepting donations during the month of September. All funds collected will be donated to the World Wildlife Fund.

VIII.H.4. Fundraiser Request-WRE
Rationale

Fundraisers for Alpha Council and Art to Remember are attached for approval.

VIII.H.5. Library fundraisers-HES
Rationale

Hearn Elementary requests approval of the following fundraisers for the school library.

 

1.  SCHOLASTIC BOOK FAIR - NOV 28 - DEC 9, 2022

2.  SCHOLASTIC BOOK FAIR - APRIL 17-28, 2023

3.  READ A THON - NOVEMBER 7-18, 2022

VIII.H.6. Fall Book Fair-EES
Rationale

EES requests the approval of the fall book fair fundraiser.

VIII.H.7. T-shirt Fundraiser-CLE
Rationale

See the attached fundraising request to raise money for field trips for the Collins Lane 4th Grade.

VIII.H.8. Fall Festival PTO Fundraiser - CLE
Rationale

See the attached fundraiser request for CLE PTO Fall Festival.

VIII.H.9. Candleberry Candle Fundraiser-EES
Rationale

The request for the candleberry candle fundraiser is attached for approval.

VIII.H.10. Fundraisers- CLE
Rationale

Attached are fundraisers for Collins Lane Elementary.

PTO - cookie dough and apparel

CLE - yearbook and school spirit items

VIII.I. Cheer Camp-FCHS
Rationale

The FCHS cheer team would like to have a kiddie camp for ages 5-10 on Saturday, October 22nd from 9am-2pm in the gym at FCHS. The cost is $40 per participant and would include a t-shirt, bow (girls), lunch and performance.  Registration will be limited to the first 32 participants to sign up and pay. 

VIII.J. Shortened School Day Request
Rationale

We are recommending shortened school day for four students on file.  

The ARC has followed the appropriate procedure for requesting a shortened school day.


VIII.K. National Beta Membership Fee-FCHS
Rationale

The National Beta membership fee is $32.

IX. Special-Called Meeting of the Franklin County School District Finance Corporation
IX.A. Recess from Board Meeting
Rationale

It is necessary for the Board to recess from the regular agenda when calling to order a meeting of the Finance Corporation. 

Recommended Motion

The Franklin County Board of Education recess at

Actions Taken

Order #2022-1202 - Motion Passed:  The Franklin County Board of Education recess at 6:54 PM passed with a motion by Ms. BeLinda Henson and a second by Mr. Larry Perkins.

IX.B. Call to Order
Rationale

It is necessary for the Franklin County School District Finance Corporation to have a brief special-called meeting.

IX.C. Election of Officers
Rationale

The following officers are recommended:

President - Ms. Natalie Lile

Vice-President - Mr. Chuck Fletcher

Secretary -Ms. Rebecca Roberts

Treasurer -Ms. Teresa Osbourn

Recommended Motion

Approval of the election of officers as listed above for the Franklin County School District Finance Corporation

Actions Taken

Order #2022-1203 - Motion Passed:  Approval of the election of officers as listed above for the Franklin County School District Finance Corporation passed with a motion by Ms. BeLinda Henson and a second by Mr. Larry Perkins.

IX.D. Adjourn Franklin County School District Finance Corporation
Rationale

The business of the Franklin County School District Finance Corporation is concluded and must adjourn

Recommended Motion

The meeting of the Franklin County School District Finance Corporation be adjourned at

Actions Taken

Order #2022-1204 - Motion Passed:  The meeting of the Franklin County School District Finance Corporation be adjourned at6:56 PM passed with a motion by Mr. Larry Perkins and a second by Ms. Natalie Lile.

X. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:00pm on 

Recommended Motion

The meeting be adjourned at

Actions Taken

Order #2022-1205 - Motion Passed:  The meeting be adjourned at 6:56 PM passed with a motion by Mr. Larry Perkins and a second by Ms. BeLinda Henson.