Franklin County
December 07, 2009 7:00 PM
Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

I.A. News From the Schools
II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. New Business
III.A. Annual Financial Audit
III.B. First Reading of Updated Policy 08.113
Rationale

Policy updates require a first reading prior to their approval at a future meeting. This will be the first reading of the graduation policy 08.113.

IV. Reports to the Board
IV.A. Construction
IV.A.1. Approve Payment of Invoices
IV.A.1.a. Patrick Murphy for FCHS Fieldhouse
Rationale

Patrick Murphy, Inc. is requesting payment in the amount of $1835.00 for work completed on the FCHS Fieldhouse project.

Recommended Motion

Approval to pay Patrick Murphy, Inc. $1835.00 for work completed on the FCHS Fieldhouse

Actions Taken

Order #54 - Motion Passed:  Approval to pay Patrick Murphy, Inc. $1835.00 for work completed on the FCHS Fieldhouse passed with a motion by Larry B. Perkins and a second by Mr. William Cofield.

IV.A.1.b. Sherman-Carter-Barnhart for ELV Preschool Restrooms
Rationale

Sherman, Carter, Barnhart, PSC, architects are requesting payment of $3400.00 for work completed on the ELV Preschool Classroom Restroom Renovation project prior to its cancellation-due to budgetary constraints.

Recommended Motion

Approval to pay Sherman, Carter, Barnhart, PSC $3400.00 for work on the ELV Preschool Restroom project

Actions Taken

Order #55 - Motion Passed:  Approval to pay Sherman, Carter, Barnhart, PSC $3400.00 for work on the ELV Preschool Restroom project passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV.A.1.c. Shrout-Tate-Wilson for BMS Boiler Replacement
Rationale

Shrout-Tate-Wilson is requesting payment of $1,172.50 for work completed on the BMS Boiler Replacement.

Recommended Motion

Approval to pay $1,172.50 to Shrout-Tate-Wilson for work completed on the BMS Boiler Replacement

Actions Taken

Order #56 - Motion Passed:  Approval to pay $1,172.50 to Shrout-Tate-Wilson for work completed on the BMS Boiler Replacement passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

IV.A.1.d. Scott-Klausing for the Roof Replacements
Rationale

Scott-Klausing & Company is requesting payment for work completed on the Roof Replacements at FCHS/WHHS/BMS/Maintenance in the amounts of:

WHHS - $6363.52

BMS - $7660.49

Maintenance - $1256.49

FCHS - $4985.36

Recommended Motion

Approval to pay Scott-Klausing $6363.52, $7660.49, $1256.49, and $4985.36, respectively, for work completed on the WHHS/BMS/Maintenance/FCHS Roof Replacements

Actions Taken

Order #57 - Motion Passed:  Approval to pay Scott-Klausing $6363.52, $7660.49, $1256.49, and $4985.36, respectively, for work completed on the WHHS/BMS/Maintenance/FCHS Roof Replacements passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.

IV.A.2. Approve Owner/Architect Agreement - Roof Replacements
Actions Taken

Order #58 - Motion Passed:  Approval of the Owner/Architect agreement as presented for the Roof Replacements passed with a motion by Larry B. Perkins and a second by Mr. William Cofield.

IV.A.3. Approve BG-1 Projects
Rationale

Roof Replacement:
After meeting with the financial consultant and KDE it was determined that it would be more efficient to combine the four roof projects (FCHS/WHHS/BMS/Maintenance) into one project. Combining the projects will save the district approximately $19,000.00 in architectural fees.

Bleacher Replacement:
The WHHS upper level bleachers are in need or repair or replacement in order to meet building code. The ELV bleachers are old and deteriorated. The cost of $141,750.00 will come from Capital Outlay.

Recommended Motion

Approval of the revised BG-1 combining all four roof replacements and the BG-1 for bleacher replacement-per KDE approval

Actions Taken

Order #59 - Motion Passed:  Approval of the revised BG-1 combining all four roof replacements and the BG-1 for bleacher replacement-per KDE approval passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV.A.3.a. Revised BG-1 for Roof Replacement at WHHS/BMS/FCHS/Maintenance
Rationale


IV.A.3.b. BG-1 for Bleacher Projects at ELV & WHHS
IV.A.4. Approve Pay Application #2 - FCHS Fieldhouse Project
Rationale

Patrick Murphy, Company is requesting a payment of $56,583.00 to O'Neil Contracting, Inc. for work completed on the FCHS fieldhouse project. The balance to finish, including retainage, is $22,748.20.

Recommended Motion

Approval to pay O'Neil Contracting, Inc. $22,748.20 for work completed on the FCHS fieldhouse project

Actions Taken

Order #60 - Motion Passed:  Approval to pay O'Neil Contracting, Inc. $22,748.20 for work completed on the FCHS fieldhouse project passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IV.B. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #61 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

IV.C. Superintendent's Activities
Rationale

Ms. Buecker's activities for the month of November are presented for your information.

Nov 1-7:
Attended: Prichard Committee Meeting, District Walk-throughs, WHHS SBDM,
               EMS SBDM, Superintendent's Advisory Council, Superintendent's
               Statewide Meeting, Teacher Leader Network Meeting

Nov 8-14:
Met with: Harold (KSU), School Nurse & D. Wigginton, Sharon Collett
Attended: ICAP Meeting,  UL Meeting, District Walk-throughs, Teacher Leader Network
               Meetings, SST Meetings

Nov 15-21:
Met with:   Students
Attended: Woodford Co. SACS Accreditation, KSU Advisory Meeting, FCEA
               Meeting, District Walk-throughs, Board Meeting, OVEC Meeting

Nov 22-30:
Met with:
Attended: National Board Meeting, District Walk-throughs

IV.D. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

SUPERINTENDENT'S  PERSONNEL  ACTIONS

as of  December 3, 2009

EMPLOYMENTS AND APPROVAL OF EXTRA DUTIES:

Transportation:

Jennifer Chagolla, Bus Monitor

Clinton Roby, Bus Driver

Jonathan Roark, Bus Driver

Vannie Sanders, Bus Driver

 

Community Education:

Jessica Gonzalez, Child Care Aide

 

Hearn:

Alissa Wall, Yearbook Advisor

 

Early Learning Village:

Kimberly Fern, Instructional Aide

 

Bondurant Middle School:

Samuel Choo, Mathcounts Coach

Charles Clines, Head Boys’ Basketball Coach

 

Elkhorn Middle:

Chuck Ammons, Assistant Football Coach

Sandra Wilcox, Assistant Cheerleading Coach

Vernis Phipps, Athletic Director

 

Franklin County High School:

Amy Nance, STEP Team Coach

 

EMPLOYMENT OF CLASSIFIED SUBSTITUTES:

Linda Thomas, Cook/Baker                                Julie Gilbert, Cook/Baker

Geraldine Hillock, Secretary                               Jocelyn Lee, Bus Monitor

Erin Moore, Instructional Aide                            Lashon Means, Custodian and Secretary

Christine Smith, Cook/Baker                              Joyce Shropshire, Cook/Baker

Donna Smith, Cook/Baker                                  Sarah Hawkins, Instructional Aide

Jennifer Lydon, Cook/Baker

 

EMPLOYMENT OF SUBSTITUTE TEACHERS:

Violet Brittain                        Danise Newton                    Leah Ellis

Michele Daigle                     Lucy Richardson

RESIGNATIONS:

 Jessika Atha, Child Care Aide, Early Learning Village, effective 11/27/09

Patti Perry, Child Care Aide, Bridgeport Elementary, effective 11/20/09

 

RETIREMENT:

 Karen Buzard, Assistant Principal, FCHS, effective 12/31/09

IV.E. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

BPE, CLE, EES, ELV, HES, PME, WRE

EMS

FCHS, WHHS

IV.F. Attendance Report
IV.G. Approve November 16, 2009 Special Meeting Minutes
Rationale

Doug Crowe was not present at this meeting and therefore cannot vote to approve this item.

Recommended Motion

Approval of the 11-16-09 Special Meeting minutes as presented

Actions Taken

Order #62 - Motion Passed:  Approval of the 11-16-09 Special Meeting minutes as presented passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

V. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #63 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.

V.A. Approve November 2, 2009 Regular Meeting Minutes
V.B. Approve Payment of Bills
Rationale

Orders of the Treasurer

Date: 12/07/09

Warrant #: 120709

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 12/07/09

Warrant #: SFS120709

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Recommended Motion

Approval of payment of bills

V.C. Approve Leaves of Absence
Rationale

The following employees are requesting a Leave of Absence:

Brooke Fell (HES)- Maternity Leave

Lindsay Pritchett (ELV) - Educational Leave

Lauren Burnett (ELV) - Medical Leave

Rosalie Rogers (ELV) - Maternity Leave

Emily Siemens (ELV) - Medical Leave

Recommended Motion

Approval of the Leaves of Absence as requested

V.D. Approve Fundraising Activities
V.D.1. EES - Personalized Book Sale
V.D.2. BPE - Art to Remember
V.D.3. PME - Candy Cart
V.D.4. PME - Monthly Grams and Pencil Flag
V.D.5. FCHS - Scholastic Book Sales
V.E. Approve Travel
V.E.1. FCHS - State FFA Overnight
V.E.2. FCHS - KYA Overnight
Rationale

This item required administrative approval prior to the Board meeting.

V.E.3. FCHS - BETA Overnight
Rationale

This item required administrative approval prior to the Board meeting.

V.E.4. PME - Overnight/Out-of-State to COSI in Columbus, OH
V.E.5. CTC - Welding Overnight to Owensboro
V.E.6. CTC - Welding Overnight/Out-of-State to Jacksonville, FL
V.F. Approve Contracts
V.F.1. THEC - EL/Civics MOA 2009-2010
V.F.2. Non-Resident Contracts 2010-2011
Rationale

The following school systems have submitted non-resident contracts for the 2010-2011 school year:

Shelby Co.
Bourbon Co.
Scott Co.
Eminence Co.
Frankfort Independent

V.F.3. CO - School Management Associates, Inc. Renewal for 2010-11
V.F.4. CTC - Project Lead the Way
V.G. Approve Positions
V.G.1. HES - Title I Classified Math Intervention Aide
V.G.2. BPE - Title I Classified Aide
V.G.3. ELV - ASP Child Care Aide
V.G.4. FCHS - Assistant Wrestling Coach
V.G.5. CLE - Certified Interventionist
V.G.6. WRE - Classified Part-time ESS Aide
V.H. Approve Grants
V.H.1. PME - Capital City Woman's Club Educational Grant
V.H.2. BPE - Capital City Women's Club Educational Grant
V.H.3. CO - Energy Efficiency and Conservation Block Grant
V.H.4. National Board Mentoring Services
Rationale

Approval of grant request of $15,875 with the Education Professional Standards Board for the continuation of the district’s mentoring program for National Board candidates

V.I. Approve Revised Days for EDC Principal
VI. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:30pm on Monday, December 14, 2009 at Collins Lane Elementary.

Recommended Motion

That the meeting be adjourned

Actions Taken

Order #64 - Motion Passed:  That the meeting be adjourned 8:13 passed with a motion by Mr. William Cofield and a second by Larry B. Perkins.