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I.
Call to Order
Natalie Lile, Chairperson
Chuck Fletcher, Vice Chair
BeLinda Henson, Board Member
Larry Perkins, Board Member
Justin Watterson, Board Member
Mark Kopp, Superintendent
II.
Moment of Silence
At this time we would like to observe a moment of silence in honor of Elkhorn Middle School Chorus teacher, Mr. Damon Greene, who passed away on Monday.
III.
Public Comments
The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.
IV.
New Business
IV.A.
Approval of Board Resolution Related to COVID-19
Governor Beshear signed Senate Bill 177 into law on March 24, 2020. This bill allows local school boards the flexibility to allow emergency leave beyond what is normally allowed by statute.
In response to the public health emergency caused by the COVID-19 virus, we are requesting board approval of a resolution allowing emergency leave to school district employees. This emergency leave will be temporary and only applicable during the 2019-2020 school year.
Approve Emergency Leave Resolution caused by COVID-19 fo the 2019-2020 school year
Order #2020-767 - Motion Passed: Approve Emergency Leave Resolution caused by COVID-19 fo the 2019-2020 school year passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.
IV.B.
2019-2020 Revised School Calendar
Due to COVID-19 and mandated school closure, the district calendar will reflect the following changes:
May 1, 2020 - Student Day (currently at Professional Development Day)
May 19, 2020 - Student Day (currently Election Day)
May 20, 2020 - Student's Last Day
May 21, 2020 - Closing Day for Staff (currently last day for Students)
May 22, 2020 - District Staff Day
May 26, 2020 - District Staff Day
May 27, 2020 - Professional Development Day
May 28, 2020 - Professional Development Day
May 29, 2020 - Professional Development Day
June 1, 2020 - Professional Development Day
Approve revised 2019-2020 school calendar
Order #2020-768 - Motion Passed: Approve revised 2019-2020 school calendar passed with a motion by Mr. Justin Watterson and a second by Ms. BeLinda Henson.
IV.C.
Revised 2019-2020 Board Meeting Schedule
The 2019-2020 revised board meeting schedule is attached for your review. Due to the Covid-19 pandemic, it's recommended that the April 20, 2020 working board meeting be cancelled.
Approve the revised 2019-2020 board meeting schedule
Order #2020-769 - Motion Passed: Approve the revised 2019-2020 board meeting schedule passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
IV.D.
ASP Summer Program Fees
Pending COVID-19 Health Status-
Per Board Policy 09.15, all school fees must be approved in advance by the Board. The Elementary School ASP Summer programs are requesting approval of ASP fees for various activities. Fees are attached.
Approve ASP fees as presented
Order #2020-770 - Motion Passed: Approve ASP fees as presented passed with a motion by Mr. Justin Watterson and a second by Ms. BeLinda Henson.
IV.E.
Use of School Property for Personal Garden
The residents of 132 Seminole Trail, Joe and Linda Stewart, are requesting the continued use a small area behind their house owned by FCS for garden space. This space has been utilized by the residents in the past.
We would allow them to continue using the space on the contingency that they are responsible for maintaining the area (mowing, trimming, etc.) per the approval of the director of maintenance. If the area is not maintained to our expectations, we reserve the right to withdraw the approval.
A copy of the request is attached for your review.
Approve the space behind the residence on 132 Seminole Trail to be used as a garden, contingent upon regular maintenance by the residents
Order #2020-771 - Motion Passed: Approve the space behind the residence on 132 Seminole Trail to be used as a garden, contingent upon regular maintenance by the residents for 1 year passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.
IV.F.
Approve Final FY 2020-2021 SBDM Allocations
The proposed staffing allocations for FY2020-2021 were presented at the February 3, 2020 board meeting. There have been no changes to these allocations, but final allocations must be approved. Attached are the final allocations for the FY2020-2021.
Approve FY2020-2021 SBDM Allocations as presented
Order #2020-772 - Motion Passed: Approve FY2020-2021 SBDM Allocations as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Larry Perkins.
IV.G.
Approve Staff Plans for 2020-2021
Due to changes and decisions made by SBDM Councils and Principals concerning staffing plans for schools, along with district needs, the attached positions need to be created, abolished and/or amended for the 2020-2021 school year.
Approve Staff Plans for 2020-2021
Order #2020-773 - Motion Passed: Approve Staff Plans for 2020-2021 passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.
IV.H.
March 2, 2020 Meeting Minutes
The March 2, 2020 meeting minutes are attached for your review and approval. Ms. Natalie Lile was absent from this meeting and must abstain from voting.
Approve the March 2, 2020 Meeting Minutes
Order #2020-774 - Motion Passed: Approve the March 2, 2020 Meeting Minutes passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
IV.I.
Approve Audit Proposal
Attached is the audit RFP tabulation sheet. Based on the tabulation scores we propose the Board awards the 2019-2020 financial statement audit to Barnes Dennig.
Approve audit award to Barnes Denning for the 2019-2020 financial statement audit
Order #2020-775 - Motion Passed: Approve audit award to Barnes Denning for the 2019-2020 financial statement audit passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.
V.
Construction
V.A.
CLE D&T Electric Pay App #19
Attached for your review and approval is a pay app for D&T electric in the amount of $24,748.59 for CLE.
Approve CLE D&T Electric Pay App #19 as presented
Order #2020-776 - Motion Passed: Approve CLE D&T Electric Pay App #19 as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
V.B.
Approve Construction Documents Plans and Specifications for Turf Field Bidding
CONSTRUCTION DOCUMENTS (BG 20-225) – Construction Documents plans and specifications for bidding (pending KDE approval of the BG-1), the KDE BG-2 Outline Specification forms, and the KDE BG-3 Statement of Probable Costs for the Turf Field Installations at WHHS & FCHS, as presented by JRA Architects are attached for your review and approval.
Approve Construction documents plans & specifications for turf field bidding
Order #2020-777 - Motion Passed: Approve Construction documents plans & specifications for turf field bidding passed with a motion by Mr. Larry Perkins and a second by Mr. Justin Watterson.
VI.
Reports to the Board
VI.A.
Monthly Financial Reports
The February 2020 Treasurer's Report and Financial Statements for your review and approval.
Approve the February 2020 Financial Reports
Order #2020-778 - Motion Passed: Approve the February 2020 Financial Reports passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
VI.B.
Superintendent's Personnel Actions
Personnel Actions taken since the last meeting of the Board are presented for your information.
VI.C.
Reports from School Councils
Draft minutes from schools' SBDM Councils are presented for your review.
VI.D.
Attendance Report
The attendance report for month 7 (2/20/20 - 3/18/20) of the 2019-2020 fiscal year is presented for your review.
VI.E.
Superintendent Report
Superintendent will share information on district events.
VII.
Consent Agenda
The Consent Agenda is presented for your approval.
Approve of the Consent Agenda as presented
Order #2020-779 - Motion Passed: Approve of the Consent Agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Larry Perkins.
VII.A.
Payment of Bills
Orders of the Treasurer
Warrant #:041320 Fund: General Fund/Federal Programs
At the regular monthly meeting of the Franklin County School Board, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.
VII.B.
Minutes
The March 20, 2020 meeting minutes are attached for your review and approval.
VII.C.
Leaves of Absence
Employee Number: 2842
Type of Leave: Medical
Dates of Leave: Extend through 03/25/2020
Employee Number: 3777
Type of Leave: Medical
Dates of Leave: 02/25/2020 - 02/28/2020
Employee Number: 8380
Type of Leave: Maternity
Dates of Leave: 03/23/2020 - end of 2019-2020 school year
Employee Number: 7284
Type of Leave: Maternity
Dates of Leave: 03/18/2020 - 6 weeks
VII.D.
Contracts
VII.D.1.
Above All Charters Contract-FCHS
Please see attached contract for Above All Charters II
FCHS Lady Flyers Basketball would like to contract with this company for their trip to Daytona Beach, Florida Dec. 26-30, 2020.
The cost of $6950, plus the cost of the driver's room, to be paid by the Lady Flyers Booster Club.
VII.D.2.
Revised FRYSC MOA
Revised Region 5 FRYSC MOA SFY20.
VII.D.3.
Turf Field JRA Architect Agreement
Attached for your review and approval is the AIA B101 JRA Owner-Architect Agreement for the Franklin County Schools Turf Fields.
VII.D.4.
Bellarmine MOA for Student Teaching
VII.D.5.
EKU Student Teaching Agreement
VII.D.6.
Ky Horse Park Contract-FCHS Cross Country
Pending Covid-19 Health Status-
Please see attached contract for your approval
This is a contract for FCHS Cross Country Meet at The Kentucky Horse Park Sept. 11-12, 2020
VII.D.7.
2020-2021 MAP Contract
20-21 MAP renewal contract is attached for your review and approval.
VII.E.
Grants
VII.E.1.
Classroom Library Grant-WHHS
Western Hills High School would like permission to apply for a Classroom Library Grant. Details below:
What?
Grants of up to $500.00 are available for educators for a thoughtfully presented classroom literacy project and/or library collection that increases children’s access to print, including multicultural texts that inspire learning in the classroom.
Who?
Any K-12 level educator who is a member of the Kentucky Reading Association. Applicants that are not current paid members of KRA will not be considered.
When?
Applications due: 5:00PM EST on March 31, 2020
Grants awarded: April, 2020
Grant implementation: 2020-2021
approve permission to apply for grant.
VII.F.
Human Resources
VII.F.1.
Modify Positions
Central Office
Decrease Custodian position from 8 hrs/day to 7.5 hrs/day
Transportation Department
Increase Secretary position from 210 days to 250 days
VII.G.
Overnight/Out-of-State Trips
VII.G.1.
FCHS Basketball Trip Request Dec. 26-30, 2020
FCHS Girls Basketball request approval to travel to Daytona Beach, Florida Dec. 26-30, 2020 to participate in the Daytona Beach Sunshine Classic
Coach: Joey Thacker/5 FCHS Basketball Coaches
18 Students participating
All associated costs to be paid by Lady Flyers Basketball Boosters
Transportation: Above All Charters (contract submitted separately)
Hotel: Daytona Beach Oceanfront Resort, 100 N. Atlantic Ave, Daytona Beach, FL 32118
VII.G.2.
5th Grade trip to Great Wolf Lodge-CLE
Pending COVID-19 health status-
We realize that this trip may not happen due to Coronavirus. Just in case it can, we need to get this approved in advance since it is out of state.
VII.G.3.
Girls Volleyball Out of State/Overnight Trip-WHHS
Pending COVID-19 health status-
The Western Hills High School Volleyball Team would like to request permission to travel to Coastal Carolina University to participate in their team volleyball camp. The dates would be July 16-21 and the team would be housed at the Comfort Suites at the University dorms and the Hampton Inn, Myrtle Beach. They would also request permission to enter into a contract with Jefferson Tours and Charters for transportation. All financial responsibility would be provided by the Volleyball Booster Club. See Attached for details.
VII.H.
Boys Basketball Camp Request-FCHS
Pending Covid-19 health status-
The FCHS Boys Basketball Program would like to hold a youth camp June 8-10, 2020
Purpose: To build basketball skills of youth in our community
Coach: Tony WIse
This is a fundraiser for the FCHS Boys Basketball Program
The public will participate.
The cost per participant is $60
VIII.
Adjournment
The next meeting of the Franklin County Board of Education will be 6:00pm on
The meeting be adjourned at
Order #2020-780 - Motion Passed: The meeting be adjourned at 6:53PM passed with a motion by Mr. Chuck Fletcher and a second by Mr. Larry Perkins.
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