Natalie Lile, Chairperson

Chuck Fletcher, Vice Chair

BeLinda Henson, Board Member

Larry Perkins, Board Member

Justin Watterson, Board Member

Mark Kopp, Superintendent

Team Members of the Month

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

As required by Board Policy 02.44, the Board of Education shall review each school's improvement plan. Attached for your review are CSIP's for each school.  No action is required.   

The 2020-2021 School Calendar is attached for your review and approval.  The first reading of the 2020-2021 calendar was on January 21, 2020.  

Approve the 2020-2021 school calendar as presented

Order #2020-734 - Motion Passed:  Approve the 2020-2021 school calendar as presented passed with a motion by Mr. Larry Perkins and a second by Ms. BeLinda Henson.

After working with KSBA, district staff and school administrators, modifications were made to the School Staffing Procedure to streamline allocations. Procedure 02.4331 AP.1 is attached for your review.

Attached are two budget reports, an After School Program (ASP) report and a Section 6 allocation budget report. Monies have been budgeted in both of these programs to Contingency codes. Monies should not be expended from, nor transferred directly from Contingency codes without board approval. 

We are requesting  board approval to transfer these budgets from non-spendable Contingency codes to spendable codes within each respective location and for the program it originates from. 

Approve transfer of Contingency Codes as presented

Order #2020-735 - Motion Passed:  Approve transfer of Contingency Codes as presented passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

Pay app #2 for the WHHS fieldhouse in the amount of $56,720.00 for your review and approval.

Approve Pay app #2 for the WHHS Fieldhouse as presented

Order #2020-736 - Motion Passed:  Approve Pay app #2 for the WHHS Fieldhouse as presented passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.

WHHS Fieldhouse Change Order #2 in the amount of $45,080.00 for the purchase and installation of the HVAC system for your review and approval.  This change order amount doesn't affect the overall total cost of the project.

Approve WHHS Fieldhouse Change Order #2 as presented

Order #2020-737 - Motion Passed:  Approve WHHS Fieldhouse Change Order #2 as presented passed with a motion by Mr. Larry Perkins and a second by Mr. Justin Watterson.

A revised BG-1 for the WHHS Fieldhouse for your review and approval. The revised BG-1 is required to update the project costs to reflect change order #2. 

Approve the revised BG-1 for the WHHS Fieldhouse as presented

Order #2020-738 - Motion Passed:  Approve the revised BG-1 for the WHHS Fieldhouse as presented passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.

CLE Pay App #27 in the amount of $118,258.49 for your review and approval.

Approve CLE Pay App #27 as presented

Order #2020-739 - Motion to Amend Passed:  To amend the motion from: "Approve CLE Pay App #27 as presented " to: "Table CLE Pay App #27 " passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

Personnel Actions taken since the last meeting of the Board are presented for your information.

Draft minutes from schools' SBDM Councils are presented for your review.

The attendance report for month 5 (12/12/2019-1/21/2020) of the 2019-2020 fiscal year is presented for your review. 

Superintendent will share information on district events.

Attached are the December 2019 Treasurer Report and Monthly Financial Report for your review and approval.

Approve the December 2019 Financial Reports

Order #2020-740 - Motion Passed:  Approve the December 2019 Financial Reports passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

The Consent Agenda is presented for your approval.

Approve of the Consent Agenda as presented

Order #2020-741 - Motion Passed:  Approve of the Consent Agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

Orders of the Treasurer 

Warrant #020320: Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

The January 6 and 21, 2020 meeting minutes are attached for your review and approval.

The Worldstrides Contract for the 8th grade BMS Washington DC Trip is attached.  The 2020 trip request was previously approved.

Please see attached contract for Courtyard Grove City for your approval.

This is the hotel for the Feb. 14-15, 2020 Overnight/Out of State Trip for FCHS AFJROTC.

Franklin County Career & Tech is requesting approval to enter a donation agreement with Toyota Motor North America, Inc.  This is an agreement that Toyota requires in order to donate automotives to our Automotive class at CTC. 

Bridgeport is requesting approval for a performance agreement with Ned's Mindset Mission. This will be a performance for all students in grades K-5 on March 20 at 8:15 AM. There will be no cost for the performance due to the pay it forward initiative with his company. Students will be able to, but not required to, purchase yoyos, which will be used to pay for the next school's performance. 

ELV is requesting approval to pilot iReady. The contact is attached. There is no fee for the pilot. 

Franklin Co. Career & Tech is requesting permission for the lease of a postage machine.  This will be used in the front office for official school business.  We are needing this in order to mail out postcard sized mail and packages that require weighing and postage.  Attached is the contract that requires approval signature.

Revised Region 5 FRYSC MOA SFY20.  

The AmeriGas fixed pricing contract for propane is attached for your review and approval.

The Motivational Interviewing for Coaches Project Summary is attached.  

FCHS would like to go into contract with the following for the spring 2020 musical.  Payment will be paid from the Drama Activity Funds with revenue from the production and not be distributed until services are rendered at the conclusion of the production.

Erin Ratliff, Choreography:  $400

Hollis Rosenstein, Keyboard:  $100

Patric Jump, Set Design/Build Manager:  $250

This is a request for the board to approve the acceptance of the Immigration Subgrant for the total of $3485.  

Details are attached.

Early Learning Village

Increase PT Preschool Instructional Aide position to FT (7X135)

Hearn Elementary

Create Special Education Instructional Aide (7X182)

Reduce Cook position from 5 hrs/day to 4.5 hrs/day

Peaks Mill Elementary

Abolish Special Education Instructional Aide

FCHS - create positions for Spring Musical to be paid from Drama Activity funds and play revenue

Director and Co-Producer - $800

Orchestra Rehearsals - $250

Guitar - $100

District-Wide

EL Teacher FT

Request approval of the attached job description for Immigrant Liaison.

Request creation of a PT Immigrant Liaison position to be paid from federal immigrant grant funding.  Hourly rate will be from MUNIS 116 ($18.17/hr) on the classified salary schedule.

Request approval of revised salary schedule for extra duties, retroactive to January 1, 2020.   The revised schedule removes the $40 for two games payment for Gatekeepers/Concession Workers at WHHS and increases the payment for varsity football from $40 to $45 per game.

Authorization from the board is needed to obtain a Full-Time Emergency Teaching Certificate for:

Jessica Williams, Elkhorn Middle School, Social Studies

We are requesting approval for the attached job description and salary schedule for a Director of Federal Programs.  Additionally, we are requesting the creation of a Director of Federal Programs position for the 20-21 school year.  This position is for 240 days, will be paid from the certified salary schedule with a 24% responsibility increment and at a minimum of 15 years of experience, and will be funded from federal monies.

The Western Hills DECA club would like to request permission to attend the state conference on March 1-3.  We will have 34 students and 3 teacher chaperones attending.  The conference is located at the Galt House in Louisville and bus transportation will be needed.  The club and students will be responsible for registration and housing.  Bus request is attached. 

Hearn 4th grade is requesting permission to attend an overnight field trip to Carlisle, KY on April 1-2, 2020. This is an educational opportunity that is directly aligned with NGS Science Standards. 

The cost will be $55.00 that includes lodging, 3 meals, a snack and transportation.

FCHS AFJROTC requests approval to travel to Westland High School in Galloway, Ohio Feb. 14-15, 2020 to participate in a drill competition.

Chaperones/Teachers:  James Kinsella and Ed Parsons

22 Students will attend

Hotel:  Courtyard Grove City

Transportation:  District Transportation (Trip Request is attached)

All associated trip costs to be paid from munis code:  040-2118-0610-0994

FCHS DECA would like to attend Competition in Louisville, Ky March 1-3, 2020

Chaperones:  Deron McDonald, Tracy Spickard, Melinda Crowe and Aaron Fairchild

Hotel:  The Galt House

Transportation:  District Transportation for competition (Bus Request is attached)

Registration:  $90 to be paid by each student

Franklin Co. Career & Tech TSA is requesting permission to attending their TSA competition in Lexington, KY.  They will be attending from April 13 thur 15, 2020 at the Marriott Griffin Gate - Lexington, KY.  Perkins money will cover the cost of the advisor (William Walker) and student activity funds will be covering the cost of students participating in competition.  There will be 2 chaperones attending: William & Theresa Walker with 17 students competing.  Transportation will be provided from the FCPS (attached is bus request).  This conference (competition) allows engineering students to show off skills learned this year against peers from across the state, and to experience networking and cooperation on problem-solving.

 EMS Jazz Band “Performance in the Park” at Kings Island

o   11:00 AM at the International Street Bandstand in front of the Eiffel Tower

·         Trip will be May 15, 2020

o   Itinerary attached

·         Approximately 200 students will have the opportunity to go on the trip (6-8 grade band students).

·         Band directors (Chris Collins & Josh Toppass) will be going, as well as several chaperones based on the number of students who sign up. 

o   All parent chaperones will complete background check forms.

·         Transportation will be paid for by students and the band booster organization. 

o   We will use Miller Transportation – contract attached to this email for approval and superintendent signature.

o   The majority of this cost will come from the band boosters.  The remaining amount will be rolled into the cost of the trip for students.

·         Students will pay for park admission and meals.

FCHS Y-Club requests approval to travel to Louisville, Ky March 5-7, 2020 to participate in Ky KUNA Conference (Competition)

Chaperone:  Greg Pelfrey, teacher

15 students participating

Fee per student:  $260.  Fundraising is being done and will be split among all students after the substitute costs have been deducted.

Hotel:  The Galt House, no extra cost to students, included in fee per student

Transportation:  FCS buses, paid by district competition 040-1022-0511

FCHS Key Club requests approval to travel to Lexington overnight for Ky/Tn District of Key Club International District Convention March 20-22, 2020.

Chaperone/Sponsor:  Brenda Graves

10 students will participate

Hotel:  Lexington Griffin Gate Marriott

Transportation:  FCS buses, munis code:  040-1022-0511

The registration fee is $175/student and includes meals, lodging and registration.  There is financial assistance available to FCHS students through the East Frankfort Kiwanis club.

The Western Hills Choir has 9 students that have qualified for the KMEA All-State Choir.  They are asking permission to attend the overnight conference in Louisville on 2/5-2/7.  The students will be staying at the Hyatt Regency hotel in Louisville.  Bus Transportation will be needed. Boosters and parents will be paying for registration and lodging.  Mrs. Goins, Choir teacher will be chaperoning.  

The Western Hills HOSA Club would like to request permission to attend the annual state leadership HOSA Conference.  The conference will be in Louisville on March 19-21.  The students will be staying at the Crowne Plaza and will pay for registration.  The club will fundraise for lodging costs.  There will be 23 students and 2 chaperones attending.  School Transportation will be needed.  See attached.  

The Western Hills KUNA Chapter would like to request permission to attend the state KUNA Convention in Louisville, KY.  The dates are March 5th-7th and the students will be staying at the Galt House.  Students are responsible for their registration and food.  School bus transportation will be required and the request is attached.  Thirty two students and 3 chaperones will be attending. 

Approve WHHS students to attend the KUNA overnight convention

Overnight 4-H trip for 4th and 5th graders at WRE is attached for your approval.

EES fourth grade requests the approval to raise funds by selling candy grams to be used for students attending the 4-H Environmental Camp.

The EES Archery Team requests approval to raise funds through a Zaxby's Night to use for targets, strings and bows.

Attached are district-wide items recommended to be declared as surplus property.

KRS 61.810(1)(k) Meetings which federal or state law specifically require to be conducted in privacy.

KRS 156.577(4)(d) Any preliminary discussions relating to the evaluation of the superintendent by the board or between the board and the superintendent prior to the summative evaluation shall be conducted in closed session.

That the Board enter into Closed Session as stated

Order #2020-742 - Motion Passed:  That the Board enter into Closed Session as stated passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.

The Board come out of closed session at

Order #2020-743 - Motion Passed:  The Board come out of closed session at 7:05PM passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.

The next meeting of the Franklin County Board of Education will be 11:30 AM on Tuesday, February 18, 2020 at Peaks Mill Elementary.  

The meeting be adjourned at

Order #2020-744 - Motion Passed:  The meeting be adjourned at 7:05PM passed with a motion by Mr. Larry Perkins and a second by Mr. Chuck Fletcher.