I.
Call to Order
Jennifer Grisham-Brown, Board Chair
BeLinda Henson, Vice Chair
Chuck Fletcher, Board Member
Natalie Lile, Board Member
Justin Watterson, Board Member
Mark Kopp, Superintendent
II.
Recognitions
III.
Public Comments
The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.
IV.
New Business
IV.A.
2017-2018 Financial Audit Presentation
RFH, PLLC will present the 2017-2018 annual financial audit to the board.
IV.B.
Discussion of Substitute Teacher Shortage
Superintendent Kopp will discuss the substitute teacher shortage across the district and ideas of how to remedy the problem.
IV.C.
FY 2019 KETS Offer of Assistance
Pursuant to KRS Chapter 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission is making an official FY-2019 KETS offer of assistance. Based on final FY-2018 statewide ADA figures, our first offer of assistance in FY-2019 is in the amount of $51,339. Accepted state technology fund offers of assistance must be matched equally by the district. Funding for the assistance match will be paid from general fund. The official letters from the SFCC and the planning forms are attached for your review and approval.
Accept the FY-2019 KETS offer of assistance in the amount of $51,339 as presented
Order #2018-494 - Motion Passed: Accept the FY-2019 KETS offer of assistance in the amount of $51,339 as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
IV.D.
November 6, 2018 Special-Called Meeting Minutes
The November 6, 2018 Special-Called Meeting minutes are presented for your approval. Ms. Natalie Lile was absent from this meeting and must abstain from voting.
Approve November 6, 2018 Special-Called Meeting Minutes as presented
Order #2018-495 - Motion Passed: Approve November 6, 2018 Special-Called Meeting Minutes as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Justin Watterson.
IV.E.
November 19, 2018 Meeting Minutes
The November 19, 2018 Meeting minutes are presented for your approval. Ms. Natalie Lile was absent from this meeting and must abstain from voting.
Approve November 19, 2018 Meeting Minutes as presented
Order #2018-496 - Motion Passed: Approve November 19, 2018 Meeting Minutes as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.
IV.F.
Superintendent Travel
Out of district travel for Superintendent Kopp requires board approval. Attached is travel for Superintendent Kopp to and from an OVEC meeting located in Grant County, Kentucky, a graduation meeting at Alltech Arena in Lexington, Kentucky and KSBA conference in Louisville, Kentucky. See attached for details.
Approve Superintendent travel claim as presented
Order #2018-497 - Motion Passed: Approve Superintendent travel claim as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.
V.
Construction
V.A.
Pay Application #17 Wehr Constructors
Wehr Constructors, Inc. is requesting payment in the amount of $767,172.93 for subcontractors and materials used for the new Collins Lane Elementary project.
A list of subcontractors and direct owner purchases is included for your review along with the application for payment.
Approve Pay Application #17 for Wher Constructors
Order #2018-498 - Motion Passed: Approve Pay Application #17 for Wher Constructors passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.
V.B.
Approval of BG1 For Acquisition of Property
Attached is the BG-1 form for the purchase of a building on Steadmantown Lane to be used for the new location of our maintenance department. The BG-1 totals $838,000 which includes the purchase price, architecture/engineer fees, title fees and survey fees. The funds identified are general funds from the district's contingency.
Approve BG1 For Acquisition of Property as presented
Order #2018-499 - Motion Passed: Approve BG1 For Acquisition of Property as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.
V.C.
Change Order #8 CLE
Attached for your approval is change order #8 for CLE in the amount of $47,063.65. A detailed breakdown is attached.
Approve Change Order #8 for CLE as presented
Order #2018-500 - Motion Passed: Approve Change Order #8 for CLE as presented passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.
V.D.
Change Order #9 CLE
Attached for your approval is change order #9 for CLE in the amount of $14,247.68. A detailed breakdown is attached.
Change Order #9 for CLE as presented
Order #2018-501 - Motion Passed: table Change Order #9 for CLE passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.
VI.
Reports to the Board
VI.A.
Approve October 2018 Financial Report
Attached for your review and approval is the October 2018 Financial Report.
Approve October 2018 Financial Report as presented
Order #2018-502 - Motion Passed: Approve October 2018 Financial Report as presented passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.
VI.B.
Superintendent's Personnel Actions
Personnel Actions taken since the last meeting of the Board are presented for your information.
VI.C.
Reports from School Councils
Draft minutes from schools' SBDM Councils are presented for your review.
VI.D.
Attendance Report
The attendance report for month Month 3 (10/12/18-11/8/18) of the 2018-2019 fiscal year is presented for your review.
VI.E.
Superintendent Report
Superintendent will share information on district events.
VII.
Consent Agenda
The Consent Agenda is presented for your approval.
Approval of the Consent Agenda as presented
Order #2018-503 - Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.
VII.A.
Leaves of Absence
Employee Number: 7513
Type of Leave: Medical
Dates of Leave: Extend through 11/15/2018
Employee Number: 4632
Type of Leave: Maternity
Dates of Leave: 12/14/2018 - 02/15/2019
VII.B.
Payment of Bills
Orders of the Treasurer
Warrant #: 120318 Fund: General Fund/Federal Programs
Warrant #: M113018 Fund: General Fund/Federal Programs
At the regular monthly meeting of the Franklin County School Board, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.
VII.C.
Contracts
VII.C.1.
Contract with Frankfort Independent Schools
Attached for your approval is a contract with Frankfort Independent Schools allowing FCS to provide a Hearing Impaired Teacher and an Educational Interpreter for FIS students.
VII.C.2.
Shockey Tours - FCHS Football
Please see charter bus contract for your approval.
FCHS athletics is paying $650 for this cost and the balance is being paid by FCHS Football Boosters.
VII.C.3.
AFJROTC Banquet Contract - FCHS
Please see attached contract for FCHS AFJROTC's banquet at Capital Plaza Hotel 12/14/18.
The cost of $2049.60 to be paid from their activity fund.
VII.C.4.
Contract with Henry County Schools
Attached for your review and approval is a contract with Henry County Schools. This contract allows our transportation department to serve as their Third Party Examiner and administer the Commercial Drivers License road test for the 2018-2019 school year.
VII.C.5.
Shockey Tours - FCHS Boys Basketball
Please see attached contract for FCHS Boys Basketball to travel to Knightstown, Indiana on January 26, 2019.
The total of $1,275 to be paid by FCHS Boys Basketball Boosters.
VII.C.6.
Madcap Mosaic, Tracey Pennington - GT
Tracy Pennington, a Louisville artist, will provide 20 hours of art instruction throughout January-March 2019 for FCS Gifted Elementary Art students in grades 4-5. A contract with Ms. Pennington is attached for your review and approval.
VII.C.7.
Contract with Woodford County BOE
Attached for your review and approval is a contract with Woodford County Schools. This contract allows our transportation department to serve as their Third Party Examiner and administer the Commercial Drivers License road test for the 2018-2019 school year.
VII.C.8.
Vendor Approval National Archery - WRE
Westridge Elementary is requesting the approval of Emily Baker for vendor to purchase National Archery in the Schools Basic Archery Instructor training for our physical education teacher. The training is December 22nd. This training is required by NASP to maintain NASP status. Previous requests for another vendor was approved but training was cancelled three times. This is the reason for the second and late request.
VII.C.9.
Contract with Shambra Mulder
Jami Miller is requesting to utilize Shambra Mulder for independent evaluations. Per Grant Chenoweth, the contract will stand approved pending legal counsel.
VII.D.
Grants
VII.D.1.
DJJ- Title I Grant
Attached for your review and approval is the Title I, Part D, Subpart 1 grant to be utilized to enhance the education of students at the Academy.
VII.E.
Human Resources
VII.E.1.
Approval of Job Description/Create Position
Request approval of a job description for a Communications and Information Coordinator position. Request to create one Communications and Information Coordinator position (8X250) to be paid from the classified salary schedule at MUNIS level 95.
VII.E.2.
Create/Modify Positions
Request approval of the following position changes and adjustments for the 2018-19 school year:
Westridge/Bridgeport:
Create LBD Teacher position
Westridge Elementary:
Create Preschool Instructional Aide position (7X135)
Create Special Education Instructional Aide position (7X182)
Bondurant Middle School:
Create the following extra duty positions to be paid from Section 6:
5 Team Leader positions - $1000 ea
4 Department Chair position - $300 ea
Yearbook Advisor - $800
BETA Advisor - $300
STLP - $500
Student Council Advisor - $500
Academic Team Assistant Coach - $300
KYA Advisor - $300
KUNA Advisor - $300
Elkhorn Middle School:
Decrease 4 hrs/day Cook position to 3.5 hrs/day
Decrease 6.5 hrs/day Cook position to 6 hrs/day
WHHS/FCHS:
Increase .5 LBD Teacher position to .7
District-wide:
Create 2 EL Instructional Aide positions (7X182)
VII.E.3.
Request FT Emergency Certification
Request authorization to seek FT Emergency Certification for Angela Bowser to teach LBD.
VII.E.4.
Approve Salary Schedules
Attached for your review and approval are amended salary schedules adding a substitute rate for custodians, secretaries, receptionists, athletic trainers and Communications and Information Coordinator salary.
Approve amended salary schedules as presented
VII.F.
Overnight/Out-of-State Trips
VII.F.1.
KUNA Conference - BMS
KUNA is a "mock" United Nations Assembly. Students will role play ambassadors and engage in global village, playcard design and Resolution writing.
The conference is March 24 - 26, 2019 in Louisville, KY at the Crowne Plaza Hotel and students and sponsors will be staying overnight.
VII.F.2.
DECA Competition - WHHS
THe WHHS DECA chapter would like to request permission to attend the state DECA conference in Louisville, KY. The dates are March 3-5. Approximately 40 students and 3 chaperones will be attending. The chapter and students will be paying for the conference and school bus transportation to and from will be needed to attend. The transportation request is in the system #2216.
approve overnight trip for DECA to attend the state conference in Louisville, KY.
VII.F.3.
Boys Basketball Knightstown, Indiana - FCHS
FCHS Boys Basketball requests approval to travel to Knightstown, Indiana on Jan. 26, 2019 to play at the Hoosier Gym. They will return to Frankfort the same day.
Coach: Tony Wise
Transportation: Shockey Tours, cost of $1,275 to be paid by FCHS Boys Basketball Boosters(contract submitted in another board agenda request for 12-3-18)
12 students will attend, along with 4 coaches
VII.F.4.
BETA Convention - WHHS
The Western Hills BETA club would like to request permission to attend the 2018-19 BETA convention in Louisville, KY. Students will be competing in a variety of events with other HS BETA clubs. We have 70 students and 6 chaperones attending. Students will be staying at the Galt House in Louisville, KY. Students will be responsible for lodging costs.
Recommend approval for WHHS BETA club to attend the 2018-19 convention in Louisville, KY
VII.G.
School-Wide Fundraisers
VII.G.1.
Krispy Kreme Fundraiser - PME
PME PTO would like permission to do a Krispy Kreme Fundraiser in the spring of 2019.
VII.G.2.
Fun Run - PME
PME PTO requests approval for a Fun Run Fundraiser to take place the week of Jan. 25, 2019.
VII.G.3.
Spring Fling - EES
EES requests the approval to host a Spring Fling to raise funds for the end of year trip.
VII.G.4.
Entrepreneur Fair - EES
EES 5th grade requests the approval of having an Entrepreneur Fair to raise funds for the end of year trip.
VII.H.
Shortened School Day
We are recommending a shortened school day for a student. The ARC has followed the appropriate procedure for requesting a shortened school day.
VIII.
Adjournment
The next meeting of the Franklin County Board of Education will be 11:30 am on December 17, 2018 at Hearn Elementary School.
The meeting be adjourned at
Order #2018-504 - Motion Passed: The meeting be adjourned at 7:01 pm passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.
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