Franklin County
August 06, 2018 6:00 PM
Franklin County Public Schools Regular Meeting
I. Call to Order
Rationale

Jennifer Grisham-Brown, Board Chair

BeLinda Henson, Vice Chair

Chuck Fletcher, Board Member

Natalie Lile, Board Member

Justin Watterson, Board Member

Mark Kopp, Superintendent

 

II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. Recognitions and Presentations
III.A. FCS Team Members of the Month
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Josh Penn, PME Custodian

Billy Counts, HES Counselor

III.B. Starbucks College Achievement Plan Opportunity
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Mary Pugh, manager of the Starbucks store in Franklin Square Shopping Center will present to the board.

III.C. Trane Guaranteed Energy Savings Contract Presentation
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Trane Guaranteed Energy Savings Contract Presentation

IV. New Business
IV.A. Approve Guaranteed Energy Savings Contract
Rationale

Attached for your approval is the Guaranteed Energy Savings Contract between Franklin County Schools and Trane U.S. Inc.  

Recommended Motion

Approve Guaranteed Energy Savings Contract as presented

Actions Taken

Order #2018-433 - Motion Passed:  Approve Guaranteed Energy Savings Contract as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

IV.B. Guaranteed Energy Savings Contract Revised BG1
Rationale

Attached for your approval is a revised BG1 for the Guaranteed Energy Savings Contract.  

Recommended Motion

Approve revised BG1 for the GESC.

Actions Taken

Order #2018-434 - Motion Passed:  Approve revised BG1 for the GESC passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.

IV.C. Approve BG2's for the Guaranteed Energy Savings Contract
Rationale

Attached for your approval are two BG2's for the Guaranteed Energy Savings Project.  One for Franklin County High School and one for Western Hills High School.  

Recommended Motion

Approve BG2's as presented for GESC.

Actions Taken

Order #2018-435 - Motion Passed:  Approve BG2's as presented for GESC passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

IV.D. Approve Purchase Orders for Guaranteed Energy Savings Project
Rationale

Attached for your approval are purchase orders for equipment for the Guaranteed Energy Savings Project.  

Recommended Motion

Approve purchase orders for the GESC.

Actions Taken

Order #2018-436 - Motion Passed:  Approve purchase orders for the GESC passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

IV.E. Special-Called Meeting of the Franklin County School District Finance Corporation
IV.E.1. Recess from Board Meeting
Rationale

In order to do business related to the sale of bonds, it is necessary for the Board to recess from the regular agenda.

Recommended Motion

The Franklin County Board of Education recess at

Actions Taken

Order #2018-437 - Motion Passed:  The Franklin County Board of Education recess at 6:29pm passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

IV.E.2. Call to Order
Rationale

It is necessary for the Franklin County School District Finance Corporation to have a brief special-called meeting.

IV.E.3. Election of Officers - Franklin County School District Finance Corporation
Rationale

Election of Officers for the Franklin County School District Finance Corporation must be held before the adoption of the bonding capacity.

The following officers are recommended:

President - Dr. Jennifer Grisham-Brown

Vice-President - Belinda Henson

Secretary - Kristen Waits

Treasurer - Lesley Wade

Recommended Motion

Approval of the election of officers as listed above for the Franklin County School District Finance Corporation

Actions Taken

Order #2018-438 - Motion Passed:  Approval of the election of officers as listed above for the Franklin County School District Finance Corporation passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

IV.E.4. Approve Resolution to Sell Bonds for the Guaranteed Energy Savings Project
Rationale

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $9,580,000 PRINCIPAL AMOUNT (SUBJECT TO A PERMITTED ADJUSTMENT OF $955,000) OF SPECIAL OBLIGATION BONDS (ENERGY CONSERVATION REVENUE BONDS) IN ACCORDANCE WITH THE KENTUCKY REVISED STATUTES, SECTIONS 58.010 THROUGH 58.140; 58.600 THROUGH 58.615; 45A.345 THROUGH 45A.460; 65.940 THROUGH 65.956; AND 160.160 TO PROVIDE FUNDS FOR ENERGY CONSERVATION MEASURES, PROVIDING AND DETERMINING THE DUTY OF SAID CORPORATION IN CONNECTION WITH THE OPERATION OF THE SCHOOL PROPERTIES AND THE CREATION OF FUNDS SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID REVENUE BONDS AS AND WHEN THEY MATURE, THE CREATION OF ADEQUATE MAINTENANCE AND INSURANCE FUNDS, AUTHORIZING AND APPROVING THE EXECUTION OF CONTINUING DISCLOSURE PROCEDURES; AND AUTHORIZING THE EXECUTION OF A LEASE OF SUCH FOREGOING PROPERTIES TO THE BOARD OF EDUCATION OF THE FRANKLIN COUNTY SCHOOL DISTRICT.

Recommended Motion

Approval of the Bond Resolution presented to the Franklin County District Finance Corporation for the Guaranteed Energy Savings Project.

Actions Taken

Order #2018-439 - Motion Passed:  Approval of the Bond Resolution presented to the Franklin County District Finance Corporation for the Guaranteed Energy Savings Project passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.

IV.E.5. Adjourn Franklin County School District Finance Corporation
Rationale

The business of the Franklin County School District Finance Corporation is concluded and must adjourn.

Actions Taken

Order #2018-440 - Motion Passed:   passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

IV.F. Second Reading and Approval of Policy 08.113
Rationale

Changes from previous version:

  • Includes required civic test requirement. 
  • Corrected number of credits required for Enrichment Diploma.  It was listed as 15 for core which was incorrect.  It is 16.
  • Removed 8 semester rule in order to graduate.
  • Improved performance based credit portion of the policy to better support students.
  • Now includes policy for earning high school credit while in middle school.

Recommended Motion

Approve changes to policy 08.113 as presented

Actions Taken

Order #2018-441 - Motion Passed:  Approve changes to policy 08.113 as presented passed with a motion by Ms. Natalie Lile and a second by Mr. Justin Watterson.

IV.G. Approve Creation of new High School
Rationale

Pending KDE approval, we are asking the board to approve the creation of a new High School which would provide students an alternative pathway to graduation. This new high school will be performance-based and students will be required to meet the state’s minimum graduation requirements.  It will be located on the Franklin County Career Tech Center campus and will be identified as an A5 school. A central office employee will serve as principal and other staff assigned as needed.

Recommended Motion

Approve the creation of a new High School

Actions Taken

Order #2018-442 - Motion Passed:  Approve the creation of a new High School passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

IV.H. Naming of the New High School
Rationale

We are asking the board name the new High School. Some suggestions that we have received are as follows:

  • Liberty High School
  • William Cofield High School
  • Paul Sawyier High School
  • Capital High School

Actions Taken

Order #2018-443 - Motion Passed:  Table item until future meeting passed with a motion by Ms. Natalie Lile and a second by Ms. BeLinda Henson.

IV.I. June 2018 Financial Report
Rationale

Attached is the June 2018 Financial Report for your review and approval.  

Recommended Motion

Approve the June 2018 Financial Report as presented.

Actions Taken

Order #2018-444 - Motion Passed:  Approve the June 2018 Financial Report as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

IV.J. Approval of 2018-2019 Franklin County Student Code of Acceptable Behavior Handbook
Recommended Motion

Approve the 2018-2019 Franklin County Student Code of Acceptable Behavior Handbook as presented

Actions Taken

Order #2018-445 - Motion Passed:  Approve the 2018-2019 Franklin County Student Code of Acceptable Behavior Handbook as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

IV.K. Approve School Fees
Rationale

As per Board Policy 09.15, all school fees must be approved in advance by the Board.  Attached are the current fees being charged.  Changes to the fees are in red.  Please note students who qualify for the federal school lunch program are not required to pay identified fees.

Recommended Motion

Approve the attached school fees as presented

Actions Taken

Order #2018-446 - Motion Passed:  Approve the attached school fees as presented passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

IV.L. First Reading 2018-2019 Policy and Procedure Updates
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2018-2019 Policy and Procedure updates recommended by KSBA are attached for first reading.

IV.M. Price Increase for Middle & High Lunches
Rationale

After doing the Paid Lunch Equity tool we need to increase our Middle school and High school full paid lunch prices from $2.60 to $2.70.  The worksheet is attached. 

V. Construction
V.A. Approve Pay Application #13 for Wehr Constructors
Rationale

Wehr Constructors, Inc. is requesting payment in the amount of $1,237,876.35 for subcontractors and materials used for the new Collins Lane Elementary project.

A list of subcontractors and direct owner purchases is included for your review along with the application for payment. 

Recommended Motion

Approve pay application #13 for Wehr Constructors, Inc. in the amount of $1,237,876.35.

Actions Taken

Actions Taken

Order #2018-447 - Motion Passed:  Approve pay application #13 for Wehr Constructors, Inc. in the amount of $1,237,876.35 passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

V.B. RossTarrant Invoice
Rationale

RossTarrant Architects are requesting payment in the amount of $615.60 for fees associated with the Bondurant Canopy construction project. 

Recommended Motion

Approve payment to RossTarrant Architects in the amount of $615.60

Actions Taken

Order #2018-448 - Motion Passed:  Approve payment to RossTarrant Architects in the amount of $615.60 passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.

V.C. Approve BG1 for Transportation Parking Lot Paving
Rationale

BG1 for the paving of Transportation parking lot is attached for your review and approval. 

Recommended Motion

Approve BG1 for Transportation Parking Lot Paving as presented

Actions Taken

Order #2018-449 - Motion Passed:  Approve BG1 for Transportation Parking Lot Paving as presented passed with a motion by Mr. Justin Watterson and a second by Ms. Natalie Lile.

V.D. Approve BG1 for Early Learning Village roof repair
Rationale

BG1 for roof repair to the Early Learning Village is attached for your review and approval. 

Recommended Motion

Approve BG1 for Early Learning Village roof repair as presented

Actions Taken

Order #2018-450 - Motion Passed:  Approve BG1 for Early Learning Village roof repair as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

V.E. Approve Capital Funds Request
Rationale

Attached for your approval is a CFR for roof repairs at the Early Learning Village and parking lot expansion at the transportation department.  

Recommended Motion

Approve Capital Funds Request as presented

Actions Taken

Order #2018-451 - Motion Passed:  Approve Capital Funds Request as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

VI. Reports to the Board
VI.A. Superintendent's Personnel Actions
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Personnel Actions taken since the last meeting of the Board are presented for your information.

VI.B. Reports from School Councils
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Draft minutes from schools' SBDM Councils are presented for your review.

VI.C. Superintendent Report
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Superintendent will share activities and events related to the district.

VII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #2018-452 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.

VII.A. Approve Leaves of Absence
Rationale

Employee #6920

Type of Leave: Maternity
Dates of Leave: 7/9/18-7 weeks
 
Employee #7822
Type of Leave: Educational 
Dates of Leave: 8/3/18-1/2/19

VII.B. Approve Payment of Bills
Rationale

Orders of the Treasurer 

Warrant #:  080618       Fund: General Fund/Federal Programs

Warrant #: M073118      Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VII.C. Approve Contracts
VII.C.1. Mosaic Account Agreement
VII.C.2. Contract Amend Psychological Services
Rationale

According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation.  This contract will allow us to meet State and Federal guidelines.  The funding for this service will come from IDEA Part B Basic.


VII.C.3. Contract Insight Psychological, Paul Ebben
Rationale

According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation.  This contract will allow us to meet State and Federal guidelines.  The funding for this service will come from IDEA Part B Basic.


VII.C.4. Contract with FIS
Rationale

Attached for your approval is a contract with Frankfort Independent Schools.  This contract allows our transportation department to work on FIS buses.  

Recommended Motion

Approve contract with FIS as presented.

VII.C.5. Contract with Liberty Telephone
Rationale

Attached for your approval is a contract with Liberty Telephone for services in the 2018-2019 school year.  

Recommended Motion

Approve contract with Liberty Telephone as presented.

VII.C.6. Approval of YSC Assurance Page for New YSC Center Application for Western Hills & Bondurant
VII.C.7. Approval of the PEBC (Thinking Strategies) contract for the 2018-2019 school year
Rationale

Attached for your approval is the 2018-2019 PEBC contract.  

Recommended Motion

Approve PEBC contract as presented.

VII.D. Approve Grants
VII.D.1. Preschool Partnership Grant Application
Rationale

Please approve the submission of the Preschool Partnership Grant.  The grant funding requests $150,000 per year for two years and will be used to improve opportunities for birth to five population in Franklin County.

Recommended Motion

Please approve the submission of the Preschool Partnership Grant Proposal

VII.D.2. Achieve 3000 Student First Grant
Rationale

ACHIEVE 3000 offers an effective research driven solution that differentiates instruction in foundational reading skills and accelerates student achievement.  BMS, BPT, EES, FCHS, PME, WHHS want to continue using ACHIEVE 3000 during the 2018-19 school year.

VII.E. Human Resources
VII.E.1. Approval FT Emergency Teaching Certificates
Rationale

Authorization from the board is needed to obtain Full-Time Emergency Teaching Certificates for the following:

 

Susan Hellard – Elkhorn Middle School – Middle School Language Arts

Stephanie Britton – Bondurant Middle School – Mathematics

Kristen Jaworski – Bondurant Middle School – Language Arts

Joshua Lafoe – Early Learning Village – Physical Education

Todd Smith - Bondurant Middle School - Mathematics (.5)

Jean Balan - Elkhorn Middle School - Physical Education

Daphne McCoy - Bondurant Middle School - Mathematics

Vincent Buttice - Western Hills High School - Mathematics

 

 

 

VII.E.2. Position Changes
Rationale

Request approval of the following position changes and adjustments for the 2018-19 school year:

Bridgeport Elementary:

Abolish Cafeteria Monitor (2X172)

Create FT Child Care Aide position (4X250) paid from ASP

Increase Assistant Child Care Center Director position from 5 hrs/day to 7 hrs/day paid from ASP

Collins Lane Elementary:

Reduce Cook position from 7 hrs/day to 6 hrs/day

Increase Cook position from 5.5 hrs/day to 6 hrs/day

Elkhorn Elementary:

Create Girls' Basketball Coach to be paid $500 from the District Activity Fund

Create Boys' Basketball Coach to be paid $500 from the District Activity Fund

Westridge Elementary:

Decrease Bookkeeper position from 8 hrs/day to 7.5 hrs/day

Decrease Secretary position from 8 hrs/day to 7.5 hrs/day

Decrease two Custodian positions from 8 hrs/day to 7.5 hrs/day

Franklin County High School:

Decrease one Custodian position from 7.5 hrs/day to 7 hrs/day

Increase one Custodian position from 6 hrs/day to 6.5 hrs/day

Elkhorn Middle School:

Increase Bookkeeper from 200 to 210 days

District-wide:

Abolish one School Psychologist position (currently vacant)

Create one PT Speech Path position (75 days)

Create one PT LBD Teacher position (75 days)

Increase one School Psychologist position from 80 days to 141 days

 

 

VII.E.3. Extra Duty Positions
Rationale

Request approval and creation of the following extra duty positions for Western Hills High School to be paid from Section VI:

Future Problem Solving Coach - $500

Academic Team Judges - $25/hr

Mathematics Department Chair - $525

Social Studies Department Chair - $375

Science Department Chair - $375

English Department Chair - $565

Practical Living Department Chair - $450

Arts/Humanities Department Chair - $450

Request approval and creation of the following coach position for Western Hills High School to be paid from the Cross Country Booster Club:

Cross Country Assistant Coach - $1,000

 

 

VII.E.4. Approval of Job Description and Position Changes
Rationale

We have recently had a vacancy in the School Nutrition Department, resulting in a reassessment of the support staff positions in place for the department and a request for the following changes moving forward:

Abolish Assistant Director of Food Service position

Approval of the attached job description: School Nutrition Program Facilitator

Create School Nutrition Program Facilitator position (7 X 190) to be paid at MUNIS Level 113 (beginning at $16.76/hr) from the classified salary schedule

Create Central Office Secretary position (7.5 X 250) to be assigned to the School Nutrition Department 

 

 

 

VII.F. Approve Overnight/Out-of-State Trips
VII.F.1. FCHS Girls Soccer Overnight trip Sept. 14-16, 2018
Rationale

THe FCHS Girls Soccer Team would like to travel overnight to Madisonville, Ky Sept. 14-16, 2018 to compete in a tournament.

Jon Sutphin is the coach

33 players will attend

Hotel:   Comfort Inn, Madisonville, Ky (cost to be paid by FCHS Soccer Boosters)

Transportation is requested to be FCS Transportation, to be paid from district funds for competition

The only cost to students is their food

VII.G. Approve School-Wide Fundraisers
VII.G.1. Westridge Elementary PTO 2018-19 Fundraisers
Rationale

Westridge Elementary PTO requests approval for the following fundraisers.  The PTO will host monthly events to raise money for Westridge Elementary students.  Money raised will contribute to purchasing supplies and equipment for use of students, celebration items for various classrooms and events and playground shading and improvements.

August 13:  Back To School Bash

September 7:  Grandparents Dinner

September 10-21:  Candleberry Fundraiser

October 12:  Fall Festival

November 2:  Mother/Son Pumpkin Chunkin'

December 8:  Breakfast With The Grinch

December 10-14:  Holiday Shop

January 11:  Talent Show

February 9:  Father/Daughter Dance

March 14:  March  Madness Basketball

April 9-12:  Westridge Jog-A-Thon

May 2:  Glow Dance

VII.G.2. Fundraiser - ELV
Rationale

ELV is requesting the approval for cookie dough fundraiser via Bumble Bee Company. The fundraiser will be from: September 6th-September 19th. 

 

VII.G.3. EES PTO Fundraiser Requests
Rationale

The EES PTO requests approval for the attached fundraisers to generate funds to reinvest back into the school.

VII.G.4. EES Book Fair Fundraiser
Rationale

EES requests the approval to raise funds by having a beginning of the year Book Fair.

VII.G.5. EES KPREP Shirt Fundraisers
Rationale

EES requests the approval of the attached fundraisers to raise funds for KPREP shirts for the students.

VII.G.6. Hearn Elementary PTA Fundraising
Rationale

Hearn Elementary PTA would like to request permission to host the following fundraisers during the 2018-2019 school year:

September 13th-Glow Dance

September 19th-Pizza Inn

October 19th-Fall Festival (Happy Jack’s Pumpkin Farm)

December 1st-Holiday Market

 

T-shirt sales will begin sometime in late August or September.

VII.H. Approve School PD Plans
Recommended Motion

Approve school PD plans

VII.I. Approve Superintendent Travel
Rationale

Travel claim for Superintendent is attached for your review and approval.

Recommended Motion

Approve Superintendent travel as presented

VIII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be a working meeting at 11:30am on August 20, 2018 at Westridge Elementary.

Recommended Motion

The meeting be adjourned at

Actions Taken

Order #2018-453 - Motion Passed:  The meeting be adjourned at 7:19pm passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.