The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

Amend agenda to add item IV.A. Change Date and Time of August Mid-month Meeting.

Order #2017-314 - Motion Passed:  Amend agenda to add item IV.A. passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

FCS Team Members of the Month:

Trampus Penn, Maintenence Director

Katie Connely, ASP Director

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

Because of the eclipse falling on August 21, we would like to change our mid-month meeting to August 24th at 6:00. The meeting will still take place at the Early Learning Village.

Approve change of date and time of August mid-month meeting to August 24 at 6:00pm

Order #2017-315 - Motion Passed:  Approve change of date and time of August mid-month meeting to August 24 at 6:00pm passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

As a result of rescinding procedure 03.19 AP.21, it was necessary to make changes to policy 03.1911. 

Approve second reading of policy 03.1911 as presented

Order #2017-316 - Motion Passed:  Approve second reading of policy 03.1911 as presented passed with a motion by Ms. Natalie Lile and a second by Ms. BeLinda Henson.

The July 10, 2017 meeting minutes are presented for your approval. Ms. Natalie Lile was absent from this meeting and must abstain from voting.

Approve July 10, 2017 minutes as presented

Order #2017-317 - Motion Passed:  Approve July 10, 2017 minutes as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Justin Watterson.

Per the Accounting Procedures for Kentucky School Activity Funds (Redbook); the Board of Education is to approve all external support/booster organizations in each school.  The following Western Hills High School booster club has met the requirements to be approved as an external account. The school is housing their tax id, copy of insurance, budgets, and copy of a checking account with two signatures. Mr. Roush is recommending the Volleyball external booster club be approved to open an external account.

Approve external account for WHHS Volleyball

Order #2017-318 - Motion Passed:  Approve external account for WHHS Volleyball passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

The Civic Center is scheduled to be demolished beginning November, necessitating our district seek a location to hold graduation for our two high schools. In analyzing all available options, Alltec Arena at the Kentucky Horsepark is the most viable. The arena seats 5,500 people and provides plenty of space for the graduates to enter and exit efficiently. The district will be exploring options to provide transportation for students and potentially families to attend the graduation ceremonies. By collaborating with both Scott County and Woodford County, we are able to defray and share the costs. The approximate cost to the district for graduating at Alltec Arena will be $5,000. Attached is a proposal from Alltec Arena for your approval.

Approve graduation location proposal

Order #2017-319 - Motion Passed:  Approve graduation location proposal passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.

Mr. Kyle Sexton has submitted the Student Handbook-"Code of Acceptable Behavior and Discipline" for the 2017 - 2018 year for your approval.  Mr. Sexton conferred with Mr. Bob Chenoweth to ensure the content.

Approve the 2017-2018 Code of Acceptable Behavior Handbook as presented

Order #2017-320 - Motion Passed:  Approve the 2017-2018 Code of Acceptable Behavior Handbook as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

RTA is requesting payment in the amount of $763.33 for professional services rendered for the  District Flooring Project for the month of June 2017.  The invoice is attached for your approval.

Approve payment to RTA in the amount of $763.33 for professional services rendered

Order #2017-321 - Motion Passed:  Approve payment to RTA in the amount of $763.33 for professional services rendered passed with a motion by Ms. Natalie Lile and a second by Ms. BeLinda Henson.

CDI Flooring, Inc. is requesting payment for work completed and materials for Bondurant Middle School and The Early Learning Village.  Pay application #3 is for 50% of the work completed at BMS and the ELV in the amount of $30,684.24.

Pay application #4 is for the remaining work at BMS and the ELV in the amount of $31,848.84.

Also included is an invoice to Kentucky Flooring Distributors in the amount of $48,640.59 for materials for those two schools.

The applications for payment and invoice are attached for your review.

Approve pay applications #3 and #4 to CDI for work completed and invoice for materials for district flooring project in the amount of $111,173.67

Order #2017-322 - Motion Passed:  Approve pay applications #3 and #4 to CDI for work completed and invoice for materials for district flooring project in the amount of $111,173.67 passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

Wehr Constructors, Inc. is requesting payment for work in place on the new Collins Lane Elementary project in the amount of $289,419.35.

Wehr Constructors, Inc. $31,341.12

Meyer Midwest $233,235.57

Grayhawk $24,070.50

Harrod $772.16

TOTAL $289,419.35

A copy of the application and certificate for payment is attached for your review.

Approve pay application #1 to Wehr Constructors, Inc. for work completed on the new CLE project in the amount of $289,419.35.

Order #2017-323 - Motion Passed:  Approve pay application #1 to Wehr Constructors, Inc. for work completed on the new CLE project in the amount of $289,419.35. passed with a motion by Ms. Natalie Lile and a second by Mr. Chuck Fletcher.

We are requesting the use of contingency funds from the District Flooring Project to replace carpet in the Guidance Offices at Franklin County High School.  This would involve the approval of change order #7, in the amount of $6,498.30.  

The same carpet would be used that was placed in the administrative offices under the original contract.  The installation will take place over fall break.  $6,724.61 would still be remaining in the contingency, if approved.

A copy of the change order and other construction documents are attached for your review.

Approve change order #7 to install carpet in the FCHS guidance offices in the amount of $6,498.30.

Order #2017-324 - Motion Passed:  Approve change order #7 to install carpet in the FCHS guidance offices in the amount of $6,498.30. passed with a motion by Ms. BeLinda Henson and a second by Ms. Natalie Lile.

The Monthly Financial Report is presented for your review and approval.

Approve Monthly Financial Report

Order #2017-325 - Motion Passed:  Approve Monthly Financial Report passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

Mr.  Kopp's activities for the month of July are presented for your information.

Mark Kopp’s Monthly Activities

July 11, 2017: Attended New Leaders Reception, sponsored by the Frankfort Area Chamber of Commerce

July 12-13, 2017: New Superintendent Required Training Days

July 14, 2017: Met with Central Office Staff to discuss vision and focus on Customer Service; met with Bob Wagoner and Lesley Cummins to discuss financial status of district

July 17, 2017: Met with numerous stakeholders at CO; met with Assistant Superintendents and Communications Director to discuss issues pertinent to district; Reviewed furniture situation at Elkhorn Middle School and made recommendation to replace furniture in 6^th grade wing

July 18, 2017: Along with both High School Principals, Communications Director, and Assistant Superintendent for Instruction, toured Alltech Arena at the Kentucky Horse Park to determine if the site met our needs for possibly hosting graduation; met with numerous stakeholders at CO

July 20, 2017: Attended CEP Training and briefed all attendees on vision for evaluation in the district; attended United Way meeting to discuss the Navigo system and its potential impact for our community; met with Coca Cola representative to discuss district beverage purchases and the state contract

July 21, 2017: District Leadership Retreat—shared the vision for the district with all administrative staff, as well as my expectations for all schools

July 24, 2017: Met with all staff members at The Academy to discuss the vision for both the district and for The Academy; met with Assistant Superintendents and Communications Director to discuss issues pertinent to district

July 25, 2017: Met with Peaks Mill Elementary Principal to discuss goals at Peaks Mill and the district; taped episode of “School Subjects”

July 26, 2017: Attended mandatory new superintendent training

July 26-28, 2017: Attended Kentucky Association of School Administrators annual conference

July 31, 2017: Met with Bob Chenoweth, Attorney, to discuss legal issues pertinent to the district; met with Assistant Superintendents and Communications Director to discuss issues pertinent to district

August 1, 2017: Met with Franklin County Sheriff Pat Melton to discuss issues pertinent to district; met with numerous stakeholders at CO; Participated in “Meet With Mark” session at Franklin County High School to discuss vision with all stakeholders and answer any questions asked

August 2, 2017: Met with numerous stakeholders at CO, including representative from the Boy Scouts and the Paul Sawyier Public Library

August 3, 2017: Met with numerous stakeholders at CO, including Frankfort Independent Superintendent Houston Barber and Dr. Ron Chi from Kentucky State University, as well as Dwight Salsbury with Ross, Sinclaire and Associates; Participated in “Meet With Mark” session at Western Hills High School to discuss vision with all stakeholders and answer any questions asked

August 4, 2017: Attended Franklin County High School Freshmen Orientation; met with numerous stakeholders at CO

Correspondence with Mr. Kopp is presented for your information.

Personnel Actions taken since the last meeting of the Board are presented for your information.

Reports from the following schools' SBDM Councils are presented for your review:

Bridgeport Elementary

Collins Lane Elementary

Elkhorn Elementary

Early Learning Village

Hearn Elementary

Peaks Mill Elementary

Westridge Elementary

Bondurant Middle

Elkhorn Middle

Franklin County

Western Hills

In order to differentiate our brand from other school districts (Fayette County Public Schools) Franklin County Schools has altered our logo in an effort to rebrand ourselves. 

Superintendent will share information regarding salaries and tax rate. 

Currently, high school students are assessed a text book fee of $56. In addition, high school students are also assessed a $25 chromebook fee. Superintendent, after discussion with principals, has elected to waive the $56 text book fee for students and families for the 17-18 school year. 

Superintendent would like to discuss the upcoming eclipse with board members.

The Consent Agenda is presented for your approval.

Approval of the Consent Agenda as presented

Order #2017-326 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Ms. Natalie Lile and a second by Ms. BeLinda Henson.

2192 – Medical – 8/15/2017 – 4 months

7141 – Maternity – 9/11/2017-10/20/2017

7269 – Maternity – 8/14/2017 – 12 weeks

625 – Medical – 7/18/17 – 8/29/2017

7228 – Educational – 08/11/2017 – 12/31/2017

6142 – Medical – Extend through 08/15/2017

5321 – Medical – 08/02/2017 – 08/28/2017

Orders of the Treasurer

Date:   

Warrant #:   080717      Fund: General Fund/Federal Programs

Warrant #: M063017   Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Please approve the grant contract for $30,000:  Early Childhood Healthy Living

Please approve the Tier II Preschool Partnership Grant Contract:  Awarded $150,000

Bridgeport Elementary School After School Program is asking to contract with Barbara Mathis, who is a credentialed trainer for KY, to provide their required child care training.  The trainings will occur throughout the 2017-18 school year and will be paid from BPE ASP funds.

Western Hills High School would like to enter into a contract with Herff Jones.  The Herff Jones contract will be for cap and gowns and yearbook.  

BSN Sports agreement for athletic apparel. 

Contract with the Franklin County Health Department for preventative services is presented for your review and approval.

FCHS Band requests board approval to travel to Orlando Florida Sept. 28-October 3, 2017 to perform at Disney World.

Chaperones:  Josh Toppass, Band Director

Students:  70+ 

Accommodations:  Embassy Suites, 8100 Palm Parkway, Orlando

Transportation:  Taylor Tours, Contract attached, requires approval

Cost to each participating student and chaperone is $850 each.  This is to cover food, hotel, partial cost of transportation.. Balance of transportation cost is to be paid by Band Boosters.

Attached is the 2017-2018 Interagency Agreement between the Department of Juvenile Justice and Franklin County Public Schools for education services for youth committed to, or in the custody of, the Department at The Academy. Signed agreements for the current year are required prior to the entering into a Memorandum of Agreement with the Kentucky Educational Collaborative for State Agency Children per KECSAC regulations.

We have some students who have Orientation and Mobility listed on their Individual Education Plan (IEP).  Mike Williams provides this service.

Need to sign a new Indirect Cost Agreement for the NSLP

Need to sign a new Procurement Certification for the NSLP application.

Need to sign a new CEP intent to participate for the NSLP application.

Signing a new permanent agreement for the National School Lunch Program

Attached is the Memorandum of Agreement that must be approved to process our Reading Recovery Teacher Leader Grant with the University of Kentucky.

The attached document is Westridge Elementary's Junior Broadway contract for the 2017-18 school year.  The practice for the production will begin early fall with performances scheduled for March 26-29.  The signed contract will secure Royalty and material fees, shipping, director's guide, video license.

The School Activity Fund Account for Drama will be used to cover this expense.  

Western Hills High School will be having it's first ever Bass Fishing Team.  Lew's has a grant for fishing equipment and supplies.  Please approve Western Hills to apply for the Lew's Fishing Equipment Grant.  

Franklin County High School is requesting the approval to pay the following instructors for band camp. 

The Franklin County Flyer Band Camp will take place July 30-August 4.  Here are the names and amounts of our instructors.  Funding will come from FCHS Band Boosters.
 
Jana Flygstad - $300
Catherine Clements - $300
Walter Yee - $180
Charles Weitkamp - $700
David Goins - $300
Tara Bright - $600
Blake Oerther - $600
Ed Wasson - $300
Quinn Blandford - $1100
Kaci King - $500
Adrianna Brown - $500
Christian Higginbotham - $300

Hearn Elementary is requesting the creation of an ESS Instructional Aide position for 4 hours/day for the 2017-2018 school year. It will be funded with ESS funds.

PLease approve the following SBDM approved positions for Western Hills High School:

1) Child Care Aide - part time.  Funding will come from Western Hills Learning Center funds.

2) Assistant Cross Country Coach- Funding will come from the booster club. Payment of $1,000.00

3) Future Problem Solving Coach- $500 Funding will come from Section VI funds.

4) Department Chairs- English-$525; Math-$450; Science $375; Social St. $300; PL $525; AH $450 - Funding will be from Section VI funds.

5) Academic Team  Judges- Up to $150 ($25 per hour) - funding will be from Section VI funds.

With the purchase of the new central offices and the renovations of several buildings, the Franklin County School District has added to its building and grounds maintenance and upkeep requirements. In order to keep up with the expanding responsibilities, we are requesting the creation of one (1) full-time (8X250) additional Maintenance Tech I position to be paid the established rate from the board-approved classified salary schedule.

We are requesting authorization to seek a FT Emergency Teaching Certificate for Ms. Kimberly Mays to teach FMD at Elkhorn Middle School for the 2017-2018 school year. This request is due to the lack of qualified applicants for the FMD teaching vacancy posted on May 3.  Ms. Mays is certified to teach LBD, has several years of successful teaching experience, and has excellent references.

We are also requesting authorization to seek a FT Emergency Teaching Certificate for Ms. Noelle Lane to teach English Learners in a district-wide position for the 2017-18 school year. An EL position was posted in May and none of the applicants held the EL certification. Ms. Lane is currently enrolled in a program at Virginia Tech and will be fully certified by mid-year. 

Elkhorn Elementary would like to request the approval to create a position for the boys' basketball coach and a position for the girls' basketball coach.  Each position will be paid $500.00 out of ASP funds.

The Franklin County Schools' Transportation Director position will be vacant again effective September 9.  In order to open the position to additional applicants, we are requesting that the job description be revised so that the educational requirements are "Bachelor's Degree preferred but not required."  We also request that the Transportation Director be paid from the revised Director Salary Schedule.

Elkhorn Middle School is requesting that the hours for an Instructional Aide position be increased from 6.5 per day to 7 per day for the 2017-2018 school year.  This position is partially funded from classified staff allocations and the remaining with Section 6 funds.

Hearn Elementary School is requesting the creation of one FT Child Care Aide Position (4X250) to be paid from ASP funds.

The current job description for RTI Interventionist requires five years of teaching experience.  During the hiring process, the principals have found this requirement restrictive and feel that a minimum of three years of experience would be acceptable for this type of position.

We are requesting approval of the job description RTI Interventionist, as amended.

Updated list attached

Franklin Co. Career and Tech HOSA group is requesting permission to attend an overnight trip to the Crowne Plaza Hotel in Louisville, KY.  The date for the trip will be October 22-23, 2017.  There will be 6 students competing at the competition and 1 advisor (Kathy Meador) attending.  FCPS will be providing transportation to the event and back.  HOSA Activity funds will be funding the attending students lodging, registration, meals and travel.  Perkins money will be funding the advisors lodging, meals and registration.  HOSA is a co-curricular organization and is a required CTSO for the Health Science Program.

FCHS Boys Soccer would like to travel to Hopkinsville, Ky For tournament play Sept. 9-10, 2017

This is an overnight trip.

Coaches:  Louis Tandy, Jason Adkins and Ryan Sturm

Student Athletes attending: 

A. Mefford, M. Melton, T. Banta, N. Bentley, J. Quevedo, K. Johnson, S. Cruz, D. Gutierrez, I. Rojas, F. Moncado, C. Hancock, J. SMith, C. Smith, G. Shramm, G. Melendez, A. Bentley, J. Castillo, D. Harrod, O. Powell, Cade Terry, Kaden Turner, Kolby Tucker, O. Clements, H. Nsiah

Accommodations:  Hopkinsville Comfort Suites $89 each room, including the bus driver's room, to be paid by FCHS Soccer Boosters

Transportation:  FCPS Transportation/Bus Driver, to be paid by munis code:  040-1025-0511 (Athletic Competition)

Annual overnight basketball camp trip. 

Whitley County. 

Departure: 8am 9/16/17

Return: 12pm 9/17/17

Trip will be paid out of team account. 

FCHS Band requests board approval to travel to Orlando Florida Sept. 28-October 3, 2017 to perform at Disney World.

Chaperones:  Josh Toppass, Band Director

Students:  70+ 

Accommodations:  Embassy Suites, 8100 Palm Parkway, Orlando

Transportation:  Taylor Tours, Contract attached, requires approval

Cost to each participating student and chaperone is $850 each.  This is to cover food, hotel, partial cost of transportation.. Balance of transportation cost is to be paid by Band Boosters.

The Elkhorn Elementary School PTO requests the approval of the proposed list of 2017-2018 Fundraisers.

Attached are three separate fundraiser requests.  The first is for the Westridge Scholastic Book Fair.  The book fair will be held at Westridge Elementary library 11/27/17-12/05/17.  The purpose of the fundraiser is to promote reading, raise money for the library media center and to build to our reading community.

The second fundraiser request will support our PTO.  The PTO is requesting to have Kona Ice at our Back to School Bash on August 14th.  Kona Ice will donate 30% of the sales to the PTO that will continue to support events and materials for Westridge Elementary.

The third fundraiser request will support our PTO, as well.  The PTO is requesting to have a Lulu Ru booth set up at our Back to School Bash on August 14th.  The items sold are Women's and children's clothing.  Westridge PTO will receive 20% of sales. 

Bondurant Middle School would like to conduct the following school wide fundraisers for our library during the 2017-2018 school year.

Book Fair - 1st held in October, the 2nd May, funds used for purchasing books to give away to students and place in library for checkouts, also for materials for new makerspace stations for student use before, during, and after school.

Collect Coke bottle tops - all year, code codes are entered into Coke website inorder to purchase materials for student use in the library.

Recycling of cell phones, ink cartridges - year long, funds will be used to purchase materials for makerspace and reading activities.

After school snack cart sales - Requesting to sale nutritionally approved snacks to students after school, funds used to purchase materials for library activities.

School activity fund fundraiser forms will be completed and submitted for each individual fundraiser for superintendents approval.

The Westridge PTO is requesting to host a "Grandparents Spaghetti Dinner" at Westridge Elementary on the evening of September 8th from 6:00-8:00.  They will charge $8 for adults and $5 for children.  

The Westridge PTO is requesting to sell Candleberry Candles sold by students and staff from September 11-October 1 with 40% profit of sales..

All money raised at these events will go toward school supplies/equipment.

Western Hills Cheerleading team would like to request permission to hold a Kiddy Camp for students K-8 on September 13-15 from 4:30-7 PM.  The cost would be $45.00 and would provide a camp T-Shirt.  The location would be in the cafe, gym and football field.  

Approve WHHS Cheer Kiddy Camp

We have the following items for surplus at The Mighty Elkhorn Middle School. 

1 whiteboard

1 chalkboard

1 bulletin board

3 tables

38 student desk

47 student chairs

5 cabinets 

Please approve the following items for surplus :

Playground Equipment

Student Desks

Student Chairs

Chalk Boards

Tables

Teacher Desks

The next meeting of the Franklin County Board of Education will be 6:00pm on August 21, 2017.

That the meeting be adjourned at

Order #2017-327 - Motion Passed:  That the meeting be adjourned at 6:46pm passed with a motion by Ms. Natalie Lile and a second by Ms. BeLinda Henson.