The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

Amend agenda to add the following items:

6.A.o. Statement of Work - Technology

6.B.c. Create Computer Maintenance Tech Position

Amenda agenda to add items 6.A.o. and 6.B.c.

Order #2017-298 - Motion Passed:  Amenda agenda to add items 6.A.o. and 6.B.c. passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

Mrs. Whitworth will share her work with the Franklin County Public Schools along with the numerous summer programs the Paul Sawyer Library offers the children of Franklin County.

Lesley Cummins, Finance Director, is recommending the approval of Option 3 on the attached listing for district insurance which includes, property, equipment, boiler, fleet, general liability, educators' legal, flood, earthquake, employee dishonesty, excess umbrella, EDP, law enforcement, sexual misconduct, cyber, and inland marine.  In this proposal all of our insurance is renewed with the current vendor, Liberty Mutual, with a cost to the district of $255,901.  Our Worker's Compensation insurance was a separate bid.  Her recommendation is the approval of Option 3 on the attached listing.  This award would also go to Liberty Mutual with a cost to the district of $161,535.  The total combined insurance premium cost for the district in 2017-2018 will be $417,436.

Order #2017-299 - Motion Passed:  Approve Liberty Mutual for 2017-2018 Insurance passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

The May 2017 financial report is attached for your review and approval.

Approve the May 2017 financial report as presented

Order #2017-300 - Motion Passed:  Approve the May 2017 financial report as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

The attachment contains the CEP intent to participate for the elementary schools SY 2017-2018.

Order #2017-301 - Motion Passed:  Approve the continuation of CEP intent to participate passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

Approval of the Indirect Cost sheet for the School Nutrition Program SY 2017-2018

Order #2017-302 - Motion Passed:  Approve indirect cost for School Nutrition Program passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

Assistant Superintendent David Raleigh gave a presentation at the March 20 board meeting on the sick leave benefits for certified employees and specifically discussed its Sick Leave Bank policy.  The KSBA recommendation was that the Sick Leave Bank policy be rescinded and remaining donated sick bank days be refunded to current members.

After some discussion the board requested teacher input.  Central office representatives attended a faculty meeting at each school to make teachers aware of the proposal.  At the conclusion of the meetings an anonymous electronic survey was conducted.  The results are attached for the board’s review.

Rescind the sick leave bank policy and refund sick days to certified employees

Order #2017-303 - Motion Passed:  Rescind the sick leave bank policy and refund sick days to certified employees passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

The board originally entered into a contract with AT&T on October 6, 2014 to provide phone services to the district.  On April 24, 2017, the board approved the use of capital outlay funds to upgrade the phone system at Bondurant Middle School.  As a result, a change order to the original contract has been requested by AT&T for the following:

• A one time charge of $15,497.38
• A monthly recurring charge of $417.60

A copy of the change order request form is attached for your review.

Approve the AT&T change order request as presented.

Order #2017-304 - Motion Passed:  Approve the AT&T change order request as presented. passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

Per KRS 160.570. Each board of education shall appoint a bank, trust company, or savings and loan association to serve as its depository.  According to the administrative regulation, by July 1 of each year the depository selected shall, before entering upon its duties, execute bond for the faithful performance of its duties, to be approved by the local board of education and the Commissioner of Education. Security for the bond shall be deposited with an escrow agent in an amount equal to the penal sum of the bond. Per KRS 41.240 (4), and (5) the securities and obligations shall consist of United States Government Bonds, Kentucky School Revenue Bonds, or Federal Government Agency Obligations, including obligations listed in KRS 66.480 (1)(c).

Approve the attached Bond of Depository

Order #2017-305 - Motion Passed:  Approve the attached Bond of Depository passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

Attached is the Procurement Plan for the Child Nutrition Program for your approval.  The plan contains the requirements for food service products purchased in the USA. 

Approval of Procurement Plan for the Child Nutrition Program

Order #2017-306 - Motion Passed:  Approval of Procurement Plan for the Child Nutrition Program passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

Like Bridgeport, Peaks Mill Elementary and Westridge Elementary determined each would benefit from having VCT (vinyl composition tile) in selected areas of their media centers rather than carpet tile throughout. 

• Peaks Mill - deduct in the amount of $1,712.94
• Westridge - deduct in the amount of $1,712.94

An adjoining office to the counselor was scheduled to receive carpet tile, but the principal prefers to keep the existing VCT.  She would rather replace the carpet in the bookkeeper's area.

• Add in the amount of $448.42

Other changes included on this change order include various changes in vinyl base at WHHS, Bondurant, Bridgeport, and ELV.

• WHHS - add in the amount of $79.20
• ELV - add in the amount of $252.84
• BMS - add in the amount of $397.32
• BPE - deduct in the amount of $199.20

Total amount of this change order result in a deduct in the amount of $2,447.30

Approve change order #4 as presented.

Order #2017-307 - Motion Passed:  Approve change order #4 as presented. passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

 Per Rosstarrant Architects, the contractor, Kentucky Flooring Distributors, is requesting payment of $48,642.00 for materials used for our District Flooring Project.  Attached is an invoice listing the materials. 

Approve payment in the amount of $48,642.00 to Kentucky Flooring Distributors for materials provided.

Order #2017-308 - Motion Passed:  Approve payment in the amount of $48,642.00 to Kentucky Flooring Distributors for materials provided. passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

RTA is requesting payment in the amount of $236.80 for professional services rendered  for the  District Flooring Project for the month of May 2017.  The invoice is attached for your review.

Approve payment to RTA in the amount of $236.80 for professional services.

Order #2017-309 - Motion Passed:  Approve payment to RTA in the amount of $236.80 for professional services. passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

The Bid for the Bondurant Walk-in freezer/refrigerator replacement project was awarded to C&T Design for $40,603.36.  The quote has been added to the attachments. 

There was one other bid from Manning Brothers for $45,239.95.

Order #2017-310 - Motion Passed:  Approve bid from C&T Design passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

After advertising for Request for Proposal (RFP) in March for HVAC Evaluation/Assessment Survey for Western Hills High School, we received responses from three companies; Kerr-Greulich Engineers, KLH Engineers, and Luckett & Farley Engineers.  Kerr-Greulich's cost was 5% less than KLH, and substantially lower than Luckett & Farley.

After analyzing the RFPs and conferring with Wehr Construction, our construction manager on the new CLE project, it is my suggestion we use Kerr-Greulich Engineers to complete the HVAC Evaluation/Assessment Survey for WHHS for a total of $9,450.00.  

This will be paid for with capital outlay.  A capital funds request was approved by the board on April 24, 2017, which included this project. Attached for your approval is the proposal agreement along with the original RFP.

Approve the proposal from Kerr-Greulich Engineers to conduct an evaluation/assessment of the WHHS HVAC system in the amount of $9,450.00.

Order #2017-311 - Motion Passed:  Approve the proposal from Kerr-Greulich Engineers to conduct an evaluation/assessment of the WHHS HVAC system in the amount of $9,450.00. passed with a motion by Mr. Justin Watterson and a second by Mr. Chuck Fletcher.

The Consent Agenda is presented for your approval.

Approval of the Consent Agenda as presented

Order #2017-312 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.

Request approval for the following for ASP for Summer :  

Squallis Puppeteers -- $595.50

Explorium of Lexington --$232.68

Champs  -- $650.00

We have some students who have Orientation and Mobility listed on their Individual Education Plan (IEP).  OVEC has someone employed to provide this service.  This contract will allow us to access this service and then reimburse OVEC.

The principals at Western Hills High School, Bondurant Middle, Bridgeport Elementary, Franklin County High School, Elkhorn Middle, Elkhorn Elementary, Peaks Mill, and Hearn Elementary have requested we continue using ACHIEVE 3000 with students with disabilities.

The funding for this will come from IDEA Basic, Part B.

EMS Request to pay instructors for summer instrumental music lessons for EMS & FCHS band students.  Parents paid for the program through the FCHS Band Boosters.  Our booster program will provide the monies for payment to the instructors.  FCPS Standard Invoices for each instructor is attached.  W9’s and invoices will also be sent to Central Office. 

Contracts attached 

Our transportation department has been servicing and inspecting school buses for the Frankfort Independent School District as a gesture of kindness for several years, but without any kind of written agreement.  With a new Director of Transportation in place, we determined it would be in the best interest of FCPS to enter into an annual agreement with FIS beginning with the 2017-18 school year.

The general contract for services has been signed by superintendents of both districts and is attached for your review.

Approve the contract for services with FIS as presented.

Partnership agreement between OVEC Head Start, Franklin County Schools and Bluegrass First Steps (Point of Entry) for Kentucky’s Early Intervention System in Franklin County.

Purpose: This partnership agreement is designed to encourage collaboration between First Steps, local school systems, Early Head Start Programs in Franklin County at the community level by supporting communication, cooperation and service coordination.  This is an evolving agreement and will change and grow as needed to meet the needs of local communities as they work toward serving children with disabilities and their families.

I am requesting the approval for up to a 15-day contract with Stacy Rutledge  Mrs. Rutledge will be reviewing, analyzing, and developing strategies in regards to the instruction, assessment, discipline, and the routine practices and procedures at Bridgeport Elementary School.  Funds for the 15 days will be paid from general fund, and Mrs. Rutledge will be paid her daily wage.

Attached is a contract with APEX Learning, which our high schools will utilize for credit recovery in 2017-2018.   This a computer-based instructional program for applicable students.  All three high schools researched various programs during the 2016-2017 school year, and all three agreed this program was the one best suited to meet the needs of our students, hence their request for approval.  The cost of the program and accompanying training will be from district general fund, school-based instructional funds, and professional development funding.

Approval of 2016-2017 contract and business associate agreement with Franklin County Health Department for school nursing services.

Request entering into a contract with Houghton Mifflin Harcourt for the EasyCBM.  The EasyCBM is a progress monitoring tool used with district Tier 2 and 3 students for RTI purposes. The district would contract for 1090 student licenses.  Funds for the monitoring tools will be paid from general fund. 

Attached is the 2017-2018 Agreement to Accept Student Teaching Placements and Field Placements between FCPS and Midway University for your approval.

The Procurement Certification is attached for review and approval for SY 2017-2018.

Attached is a contract to conduct a professional learning opportunity for Handwriting Without Tears on August 8, 2017.  Funding for the contract will be paid from IDEA funds.

Attached is a statement of work with CDW Government, LLC to inventory, tag, and deliver purchased chromebooks to individual schools.  This will provide more time for our technology techs to provide direct services to our schools.  Funding for the contract will be from the technology department allocations.

Due to a decrease in numbers and changes in needs for the 2017-2018 school year, we are asking that the board make the following position changes:

Abolish one (1) 187-day LBD Teacher position assigned to the Early Learning Village

Abolish one (1) 30-day LBD/Psychologist position assigned District-wide

Create one (1) 187-day LBD/Special Ed Instructional Coach position assigned to the Early Learning Village

Due to an increase in n students who receive special education services at Elkhorn Elementary School who will need additional adult assistance as listed on their Individual Education Plans (IEPs), Ms. Miller is recommending the addition of a 0.5 instructional assistant to fulfill these IEP requirements.

Funding for this position will come from IDEA Basic, Part B.

Due to the increase technology devices from the One-to-World Project and purchases by schools, I am requesting the creation of an addition computer maintenance tech position.  Funding for the position will be from general fund monies and this position was included in the tentative budget.

Attached is a grant to help provide technology for students to utilize in the media center's makerspace.  Ms. Stevens, media specialist, is requesting approval to submit the grant.

Hearn Elementary School's After School Program (ASP) is requesting permission to travel out-of-state as a part of the summer opportunities they offer their students.  They are requesting to travel to Holiday World, in Santa Claus, Indiana on 6.21.2017; additionally they are requesting to travel to the NCAA Hall of Fame in Indianapolis, Indiana.  On both trips, FCPS buses will provide transportation.

The next meeting of the Franklin County Board of Education will be 6:00 PM on Monday, July 10, 2017  at Central Office.

That the meeting be adjourned at

Order #2017-313 - Motion Passed:  That the meeting be adjourned at 7:02 passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.