|
I.
Call to Order
The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.
Please silence all cell phones.
I.A.
Amend Agenda to add Consent Items VI.D.9. & VI.E.7.
Amend agenda to add items VI.D.9. Five Oaks Communication Contract and VI.E.7. Position Change - EMS to the consent agenda.
Amend agenda to add items VI.D.9. and VI.E.7.
Order #2017-298 - Motion Passed: Amend agenda to add items VI.D.9. and VI.E.7. passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
II.
Public Comments
The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.
III.
New Business
III.A.
Second Reading 2017-18 Policy and Procedure Updates
The second reading on the updated and revised 2017-2018 policies and procedures are attached for your approval.
Approval of the attached 2017-2018 Policy and Procedure Updates
Order #2017-299 - Motion Passed: Approval of the attached 2017-2018 Policy and Procedure Updates passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.
III.B.
Review of Procedure 03.125 AP.22 and 03.19 AP.21
Currently, our procedure 03.19 AP.21, Professional Meeting Request, requires employees to request permission in advance to attend meetings outside the district. These forms are no longer needed, as they are not being used by administrators or the finance department for any reason. We would like to rescind this procedure.
As a result of rescinding procedure 03.19 AP.21, procedure 03.125 AP.22, Travel Claim form, will have a small change in wording.
The board is only required to "review" these items.
III.C.
First Reading of Policy 03.1911
As a result of rescinding procedure 03.19 AP.21, it was necessary to make changes to policy 03.1911.
Approve first reading of policy 03.1911 as presented
Order #2017-300 - Motion Passed: Approve first reading of policy 03.1911 as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Justin Watterson.
III.D.
Approve School Fees
As per Board Policy 09.15, all school fees must be approved in advance by the Board. Attached are the current fees being charged. Changes to the fees are in red. Please note students who qualify for the federal school lunch program are not required to pay identified fees.
Approve the attached school fees as presented
Order #2017-301 - Motion Passed: Approve the attached school fees as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Justin Watterson.
III.E.
Approve FRYSC Coordinator Evaluation Form
Family Resource and Youth Service Center coordinators are currently evaluated using a form that does not adequately assess the work they do. Principals and FRYSC coordinators had an opportunity to review the new evaluation form and feel it is better aligned with the work they do on a daily basis as well as the requirements of their grant.
Approve new summative evaluation form for FRYSC coordinators beginning with the 2017-18 school year.
Order #2017-302 - Motion Passed: Approve new summative evaluation form for FRYSC coordinators beginning with the 2017-18 school year. passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
III.F.
Approve Forms for 2017-18 Certified Evaluation Plan
The board approved the Certified Evaluation Plan for the 2017-18 school year at the June 5 meeting. Attached are the forms to accompany the CEP. The forms have been revised based on language from the recently passed Senate Bill 1, input from our principals, and recommendations from our 50/50 Certified Evaluation Committee. The forms must be approved by the Board.
Approve the evaluation forms for the 2017-18 CEP.
Order #2017-303 - Motion Passed: Approve the evaluation forms for the 2017-18 CEP. passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
III.G.
Meal Price Increase for Middle and High School Students
According to the Profit Loss Equity (PLE) tool the meal prices for the middle and high school students will need to increase by 10 cents. The change will be $2.50 to $2.60 for lunch. Breakfast will remain at $1.30. The PLE tool has been attached for clarification.
III.H.
Approve June 19, 2017 Minutes
The June 19, 2017 board meeting minutes are attached for your review and approval. Ms. Jennifer Grisham-Brown and Ms. Natalie Lile were absent from this meeting and must abstain from voting.
Approve June 19, 2017 meeting minutes
Order #2017-304 - Motion Passed: Approve June 19, 2017 meeting minutes passed with a motion by Ms. BeLinda Henson and a second by Mr. Justin Watterson.
III.I.
Waiver for Make-Up Work Policy - BMS
Bondurant Middle School asks for a waiver of the current FCPS board policy as it is written allowing students five days to make up missed work due to absence from school. Bondurant Middle School is requesting to enforce the following policy: 1 day absent - 2 days to make up work, 2 days absent - 3 days to make up work, 3 days absent - 4 days, 4 days absent - not to exceed 5 days. Extreme situations will be dealt with on a case-by-case basis by the teacher and/or administrator.
IV.
Construction
IV.A.
Approve Change Order #6
While preparing the WHHS media center for painting and new flooring, we realized the adjoining computer lab had not been included on the original quote to receive new carpet.
We are asking the board to approve a change order to add the same kind of carpet being installed in the media center to the adjoining computer lab. The total amount to provide this work is $3,222.44.
Approve a change order in the amount of $3,222.44 to add carpet to the WHHS computer lab.
Order #2017-305 - Motion Passed: Approve a change order in the amount of $3,222.44 to add carpet to the WHHS computer lab passed with a motion by Mr. Chuck Fletcher and a second by Mr. Justin Watterson.
IV.B.
Approve Change Order #5
As of June 1, 2017, we had $43,529.63 remaining in the contingency of the District-wide Flooring Project . We would like to use a portion of that money to replace the carpet in the Elkhorn Middle School theatre/auditorium.
While this money has already been approved by the board for the purpose of replacing flooring, a change order would still need to be approved before moving forward. The total amount to provide this work is $27,084.28. A copy of the change order is attached for your review.
This work will not take place until all other flooring work has been completed by the contractor.
Approve change order #5 in the amount of $27,084.28 to replace carpet in the EMS auditorium.
Order #2017-306 - Motion Passed: Approve change order #5 in the amount of $27,084.28 to replace carpet in the EMS auditorium passed with a motion by Ms. BeLinda Henson and a second by Mr. Justin Watterson.
V.
Reports to the Board
V.A.
Review Monthly Financial Report
The Monthly Financial Report is presented for your review and approval.
V.B.
Superintendent's Activities
Mr. Kopp's activities for the months of June and July are presented for your information.
Mr. Kopp’s Monthly Activities
June 5, 2017: Board Meeting; Signed Contract; met with stakeholders; met with outgoing superintendent and both assistant superintendents
June 8, 2017: One-on-one meetings with stakeholders, including board members, CO staff, outgoing superintendent
June 21, 2017: One-on-one meetings with stakeholders, including building administrators, CO staff, community members
June 23, 2017: Attended and spoke at Groundbreaking Ceremony at Collins Lane; met with stakeholders, including building administrators, teachers, CO staff, community members, and outgoing superintendent
June 27, 2017: Represented district by attending and speaking at the Chamber of Commerce Joint Board Discussion; networked and met with several community entities and individuals
June 29, 2017: Wrote and submitted monthly article for The State Journal, introducing myself and sharing my vision for the district (article published on Sunday July 2, 2017)
July 1, 2017: First official day
July 3, 2017: First official day in the office; met with numerous stakeholders at CO; met with two principals concerning a personnel matter; met with parent concerning a curriculum issue
July 5, 2017: Met with assistant superintendent, DAC, and instructional coach regarding assessment; met with Editorial Board at State Journal to discuss educational issues and my vision for the district
July 6, 2017: met with numerous stakeholders at CO; finalized agenda for Board Meeting
July 7, 2017: met with numerous stakeholders at CO; visited Elkhorn MS; met with Director of Technology to discuss goals for the coming year
V.C.
Superintendent's Personnel Actions
Personnel Actions taken since the last meeting of the Board are presented for your information.
V.D.
Reports from School Councils
Reports from the following schools' SBDM Councils are presented for your review:
Bridgeport Elementary
Collins Lane Elementary
Elkhorn Elementary
Early Learning Village
Hearn Elementary
Peaks Mill Elementary
Westridge Elementary
Bondurant Middle
Elkhorn Middle
Franklin County
Western Hills
VI.
Consent Agenda
The Consent Agenda is presented for your approval.
Approval of the Consent Agenda as presented
Order #2017-307 - Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
VI.A.
Approve June 5, 2017 Minutes
The June 5, 2017 board meeting minutes are attached for your review and approval.
VI.B.
Approve Leaves of Absence
6142 – Medical – extend through 07/31/2017
VI.C.
Approve Payment of Bills
Orders of the Treasurer
Date:
Warrant #: 063017 Fund: General Fund/Federal Programs
Warrant #: M063017 Fund: General Fund/Federal Programs
At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.
VI.D.
Approve Contracts
VI.D.1.
UK Opera Theatre - ELV
Request Board approval for UK Opera Theatre Performance: Jack and Bean Stalk for September 7, 2017.
Contract is attached for your reviews. ASP funds will be used to pay for the performance.
VI.D.2.
Dome Theater - PME
Request approval for Dome Theater to come to PME . Paid for by FRC funds.
VI.D.3.
Kramer Planetarium Dome Theater - EES
Elkhorn Elementary requests the approval to enter into an agreement with KRAMER Entertainment, Inc. for the Planetarium Dome Theater. This will be a schoolwide assembly at Elkhorn Elementary School. The event will be funded by the Family Resource Center.
VI.D.4.
Freedom Tours - GT
VI.D.5.
LAVEC Budget - CTC
The LAVEC Budget contract for 2017-18 for CTC is attached for your review and approval.
VI.D.6.
OVEC Membership Renewal
Attached is the OVEC Membership Renewal Contract for the 2017-2018 school year.
VI.D.7.
Ted Weise Leadership Contracts - GT
VI.D.8.
17-18 FRYSC Corps Memorandum of Understanding
VI.D.9.
Five Oaks Communications Contract
Six-month contract with Five Oaks Communications, LLC is attached for your review and approval.
VI.E.
Create/Modify Positions
VI.E.1.
Basketball Coach - PME
Request the creation of a boys basketball coach and a girls basketball coach. The pay will be $500 each and paid for out of ASP.
VI.E.2.
Daytime ESS Position - BPE
On behalf of our SBDM Council I am requesting that the FCBoE create and post a part time/daytime ESS position to help our math students in grades 2-5. This position would be funded using $10,000 of 2017-18 BPE ESS monies. This is in our SBDM approved ESS service plan and budget.
Thank you for your continued support!
VI.E.3.
Modify Part-time Custodian Hours - CO
Mr. Raleigh is requesting approval to change a three-hour/day custodial position back to a four-hour/day position. The position was originally four hours per day, but the board changed it to three. We are now requesting the board to change the position back to a four-hour position.
Approve the request modify the part-time custodian position to a four-hour position.
VI.E.4.
Position Changes - EES
Elkhorn Elementary School is requesting the following position changes:
Abolish PT (.5) Dean of Students position
Create FT (6.5X182) Instructional Aide position to be funded with surplus (.5) certified allocation
VI.E.5.
Increase Hours for Instructional Aide - PME
Peaks Mill Elementary School is requesting that one PT Instructional Aide position (3.5 X182) be increased to 4.5 hours per day. The additional hour will be funded from Section 6 funds.
VI.E.6.
Extra Curricular Activity Position and Stipends - HES
Hearn Elementary is requesting the following positions be created for the 2017-2018 school year:
HE BOYS' BASKETBALL COACH - $500
HE GIRLS' BASKETBALL COACH - $500
HE YEARBOOK COORD - $500
HE DANCE TEAM COACH - $500
HE ASST DANCE COACH - $200
HE CHORUS DIR - $500
HE DRAMA - $500
HE DRAMA - $500
Stipends will be paid with ASP funds.
VI.E.7.
Position Change - EMS
Elkhorn Middle School is requesting the following change to a classified position:
Increase Instructional Aide position from 2X172 to 6.5X182
This increase will be funded by Section 6 funds.
VI.F.
Approve Overnight/Out-of-State Trips
VI.F.1.
Archery Out of State Travel - BPE
BPE out of state travel request for Archery team-
Thank you for your support in granting this request!
We are so excited to share that 13 students from Bridgeport Elementary School will be competing at the World Archery tournament in Orlando, Florida at 3:30 p.m. on Friday, July 21st.
Each family is aware that they are responsible for coordinating travel for their own student and will meet us at the Orange County Convention Center in time for our flight.
VI.F.2.
Girls Basketball Overnight Trip - EMS
EMS requests permission to take the Girls Basketball team to Lindsey Wilson for camp in July. The details are as follows:
6th,7th,8th grade Lady Elks Basketball Teams to attend team camp at Lindsey Wilson College.
Depart EMS Monday 7/17/17 8am on FCPS school bus. Return to EMS Wednesday 7/19/17 5pm
Lindsey Wilson College
210 Lindsey Wilson St, Columbia, KY 42728
Approx 23 students
3 coaches and 2 female chaperones
Players will stay in dorms on campus for 2 nights 7/17 & 7/18.
Cost is 185 per camper. All meals and stay included. Each team will play 9 games vs other Middle Schools. Students will pay and any remaining balance will be covered from the Girls Basketball Activity Accounty.
This will be at least the 7th consecutive year I've been with a group from EMS to summer camp and the kids always have a great time!
VI.F.3.
Overnight Trip - GT
Details of this trip are attached.
VI.F.4.
World Archery Tournament - BMS
Bondurant Middle School Archery Team is requesting permission to travel to Orlando, Florida the weekend of July 21st to complete in the World Archery Tournament. We have five student-athletes who have qualified to participate, all cost and transportation will be covered by each students guardian. Parents/guardians will provide transportation for each of their own student athletes.
VI.F.5.
NCAA FIELD TRIP - HES ASP
Hearn Elementary Hornet Club is requesting permission to take field trip to NCAA Hall of Champions in Indianapolis, IN, July 25, 2017. Information attached.
VI.G.
Approve School-Wide Fundraisers
VI.G.1.
PME fundraisers for 17-18 school year
Request approval of Fundraisers for 2017-18 school year:
Cookie Dough sales
Princess Tea Party
Dances
Daddy/Daughter date night
VI.G.2.
PME PTO fundraisers 2017-18
Approve the list of PTO fundraisers for the 2017-18 school year
VI.H.
Approve Summer Camps
VI.H.1.
FCHS Majorette Clinic/Camp July 29, 2017
FCHS Majorettes would like to host a one day Majorette Clinic/Camp on July 29, 2017, from 9am to 1pm
Coach: Kacie King
Location of Camp: Elkhorn Middle School Gym
Cost to participant: $25 in advance, or $30 at the door
Proceeds to benefit Majorettes to purchase uniforms, warm ups
VI.I.
Approve Surplus Items
VI.I.1.
Assest Adjustment - Surplus form
Attached is a list of items from Westridge Elementary we are requesting to be approved as surplus.
VI.I.2.
Asset Adjustment - Surplus Property
For your approval is a surplus asset adjustment form for a district item.
VII.
Adjournment
The next meeting of the Franklin County Board of Education will be 6:00pm on
That the meeting be adjourned at
Order #2017-308 - Motion Passed: That the meeting be adjourned at 6:18pm passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.
|