Franklin County
March 07, 2005 7:00 PM
March 7, 2005, Regular Meeting
I. Call to Order
I.A. Spotlights
I.A.1. Elkhorn Elementary Quick Recall Team
Rationale

With us tonight are the members of the Elkhorn Elementary Quick Recall team, the winners of this year’s Superintendent’s Cup. This marks the third time in four years the Elks have won the competition. Team members are: Ryan Halligan, Clay Marshall, Jacob Robinson, Aaron Lackey-Stewart, Logan Clark, Cassidy Hinkle, Jessica Weems, Tyler DeZarn, Travis Green, Malik Ward, and Aaron Franke The team is coached by Stacy Jones.

I.A.2. State Swim Meet Participants
Rationale

This year, two dedicated athletes qualified to represent their schools at the State Swim Meet – Stephen Clatos, WHHS and Jonathan Nitz, FCHS.

I.A.3. State Wrestling Meet Participants
Rationale

This year, four did well enough at the regional tournament to qualify for the State Meet. From WHHS – Jimmy Mullins, sixth place at state. From FCHS – Ryan Tingle, John Phillips and Chad Fyfe, fifth place at state.

I.B. Approval of Minutes February 7, 2005, Regular Meeting
Rationale

The minutes from the February 7, 2005, Regular Meeting have been presented for your review and approval.

Recommended Motion

Approval of the minutes of the February 7, 2005, Regular Meeting.

Actions Taken

Motion Passed:  Approval of the minutes of the February 7, 2005, Regular Meeting. passed with a motion by Mrs. Pat Fannin and a second by Stanley Salchli.

I.C. Approval of Minutes February 22, 2005, Special Meeting
Rationale

The minutes of the February 22, 2005, Special Meeting are presented for your review and approval.

Recommended Motion

Approval of the February 22, 2005, Special Meeting.

Actions Taken

Motion Passed:  Approval of the February 22, 2005, Special Meeting. passed with a motion by Stanley Salchli and a second by Mrs. Pat Fannin.

I.D. Approval of Monthly Financial Report
Rationale

The Monthly Financial Report has been presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report.

Actions Taken

Motion Passed:  Approval of the Monthly Financial Report. passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.

I.E. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

II. Superintendent's Report
II.A. Superintendent's Activities
Rationale

The Superintendent’s Activities for February 2005, are included for your information. February 1 - Conducted Staff Meeting - Attended General Assembly Welcome Reception February 2 - Met with Jami Miller - Conducted Interview for PME Principalship February 3 - Met at EMS (Fire Alarms) - Met with Don Murray, Architects (Roofing) - Attended Senate Education Committee Meeting - Conducted Meeting at Central Office (Life Insurance) February 4 - Participated in Radio Interview (KYSAP) - Checked Construction at WHHS Science Labs - Visited Collins Lane Elementary - Checked Lift at Bondurant Middle - Met at EMS (Fire Alarms) February 7 - Conducted Meeting of Curriculum & Instruction - Checked Construction at Hearn - Checked Construction at EMS - Visited EDC & FCCTC - Attended Board Meeting at WHHS February 8 - Conducted Staff Meeting - Attended Administrator Meeting February 9 - Attended House of Representatives Education Committee Meeting February 10 - Met with Dan Colvin (Architect) - Met with Representative from NEXTEL February 11 - Attended KSBA Meeting – Louisville February 12 - Attended KSBA Meeting – Louisville - Attended PUSH Dinner February 14 - Conducted Meeting of Curriculum & Instruction Staff - Attended Bridgeport Construction Meeting - Met with Tim Holt (Strategic Planning) February 15 - Conducted Staff Meeting - Met with Dr. Sias and Dr. Fleming (KSU) - Attended KACO Reception at Civic Center February 16 - Attended AASA Conference – San Antonio February 17 - Attended AASA Governing Board Meeting February 18 - Attended AASA Conference – San Antonio February 19 - Attended AASA Conference – San Antonio February 20 - Attended AASA Conference – San Antonio February 22 - Conducted Staff Meeting - Attended Hearn Construction Meeting - Attended EMS Construction Meeting - Attended Board Meeting at Collins Lane February 24 - Met with Charley Preston (Custodians) - Met with Dennis Hancock (Personnel) - Met with Teacher at WHHS (Reprimand) - Met with Lucas Stone (Teacher) February 25 - Met with Mark Watson (Bus Stop) February 28 - Met with Curriculum & Instruction Staff - Attended WHHS Construction Meeting - Spoke with Westridge Faculty (Strategic Planning)

II.A.1. Superintendent's Correspondence
Rationale

Correspondence with Mr. Chance is included for your review.

II.B. Superintendent's Personnel Actions
Rationale

SUPERINTENDENT'S PERSONNEL ACTIONS as of March 2, 2005 EMPLOYMENTS: Transportation: Tessa Arnold, Bus Monitor Misty Rucker, Bus Monitor Sharon Miller, Sub Bus Monitor Ron Hockensmith, Bus Driver Collins Lane Elementary: Billy Parker, Academic Co-Coach Brian Murphy, Academic Co-Coach Hearn Elementary: Natasha Weghorn, Instructional Aide Melissa Palmer, Custodian Peaks Mill Elementary: Stephanie White, Academic Co-Coach Tierelee Logan, Academic Co-Coach Bondurant Middle: Jeffrey Lail, Boys’ Soccer Coach John Caudill, Girls’ Soccer Coach Elkhorn Middle: Michael Meehan, Assistant Boys’ Soccer Coach Darrell Woodard, Baseball Coach Lindsey Ellis, Assistant Girls’ Soccer Coach James Todd, Baseball Coach Franklin County High School: Ted Marlette, Assistant Softball Coach Bethany Harrod, Assistant Cheerleading Coach Western Hills High School: Ashley Robinson, Assistant Girls’ Basketball Coach Erin Martin, Assistant Track Coach Jerry Comley, Assistant Softball Coach Brent Aldridge, Softball Coach Carl Millanti, Assistant Boys’ Basketball Coach Paul Elliston, Assistant Girls’ Basketball Coach Jody Hellard Jr., Baseball Coach Perry McDonald, Assistant Baseball Coach SUBSTITUTES: Substitute Teachers: Daniel Mitchell Emily Benton Sayward McKee Gary Billiter Carrie Young Linda Word, Substitute Instructional Aide Roy Tandy, Substitute Custodian TRANSFER: Cynthia Carter, from Custodian to Instructional Aide position, Hearn Elementary RESIGNATIONS: Juanita Sanders, Special Education Teacher, WHHS, effective 6/30/05 Rebecca Cunningham, Art Teacher, Hearn Elementary, effective 6/30/05 Elmer Nelson, Vehicle Mechanic I, effective 02/15/05 Forrest Palmer, Grounds Worker, effective 02/01/05 APPROVAL OF SCHOOL VOLUNTEERS: Collins Lane Elementary: Cindy Barker Linda McKinley Laurie Moquin Liz Norris Rick Preston Beth Richardson Pat Seybold Lee Ann West Henrietta Evans Cindy Harrod Linda Crowe Lindsey Hammin Tonya Kenner Sonya Semones Stacy Head Roxana Bratcher Claudia Ferguson

II.C. Reports from School Councils
II.D. Construction
II.D.1. Progress Report on Bridgeport Elementary School
II.D.2. Approve Pay Application #12 & Reduction in Retainage for Bridgeport Elementary
Rationale

Sherman-Carter-Barnhart, Architects are recommending approval of Pay Application #12 for Bridgeport Elementary School. Please note that in this application is approval of a reduction of retainage from 10% to 5% ($406,834.33). The total amount requested by Marksbury Cornett is $464,640.13.

Actions Taken

Motion Passed:   passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.

II.D.3. Approve Payment of Architect's Invoice - Sherman-Carter-Barnhart, Architects
Rationale

Sherman-Carter-Barnhart, Architects are requesting payment of their invoice for work accomplished on the Bridgeport Elementary School project. The amount owed is $2,640.

Recommended Motion

Approval of payment of $2,640 to Sherman-Carter-Barnhart, Architects.

Actions Taken

Motion Passed:  Approval of payment of $2,640 to Sherman-Carter-Barnhart, Architects. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

II.D.4. Approve Payment of Sewer Connection Fees - Westridge Elementary
Rationale

I have received an invoice from the Franklin County Fiscal Court for the fees associated with the connection of Westridge Elementary School to the sewer system. The total amount requested is $183,669.

Recommended Motion

Approval of payment of $183,669 to the Franklin County Treasurer for the connection of Westridge Elementary School to the sewer system.

Actions Taken

Motion Passed:  Approval of payment of $183,669 to the Franklin County Treasurer for the connection of Westridge Elementary School to the sewer system. passed with a motion by Stanley Salchli and a second by Mrs. Linda LaFontaine.

II.D.5. Progress Report on Renovation Projects
II.D.6. Approve Pay Application #10 - WHHS Renovation Project
Rationale

Ross-Tarrant, Architects are recommending payment of $50,550 to Morel Construction Co. for work accomplished on the WHHS renovation project. The balance to finish, including retainage, is $180,850.

Recommended Motion

Approval of payment of $50,550 to Morel Construction Co.

Actions Taken

Motion Passed:  Approval of payment of $50,550 to Ross-Tarrant, Architects. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

II.D.7. Approve Pay Application #10 - Hearn Renovation Project
Rationale

Ross-Tarrant, Architects are recommending payment of payment of $93,419.35 to Trace Creek Construction Company for work accomplished on the Hearn Elementary School renovation project. The balance to finish for this project is $328,104.97.

Recommended Motion

Approval of payment of $93,419.35 to Trace Creek Construction Co.

Actions Taken

Motion Passed:  Approval of payment of $93,419.35 to Trace Creek Construction Co. passed with a motion by Mrs. Pat Fannin and a second by Mrs. Linda LaFontaine.

II.D.8. Approve Change Order #8 - Elkhorn Middle School Renovation Project
Rationale

Ross-Tarrant, Architects are recommending approval of Change Order #8 for the Elkhorn Middle School project in the amount of $14,442.12. This order includes the following changes: PR20 - Relocation of an existing water heater for use in kitchen. This will allow kitchen to have better control over water pressure. Cost = $10,617.20 PR27 - Relocation of a door in Computer Room 127 to connect computer rooms. Cost = $3,824.92. Total cost = $14,442.12

Recommended Motion

Approval of Change Order #8 for the Elkhorn Middle School project at a cost of $14,442.12.

Actions Taken

Motion Passed:  Approval of Change Order #8 for the Elkhorn Middle School project at a cost of $14,442.12. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

II.D.9. Approve Pay Application #11 & Reduction in Retainage for EMS Project
Rationale

Ross-Tarrant, Architects are recommending approval of Pay Application #11 for Elkhorn Middle School. This request also includes a reduction in the amount of retainage on this project from 10% to 5% ($342,293.52). The total amount requested by D.W. Wilburn, Inc. is $469,535.69.

Recommended Motion

Approval of payment of $469,535.69 to D.W. Wilburn, Inc. for work completed on the Elkhorn Middle School project.

Actions Taken

Motion Passed:  Approval of payment of $469,535.69 to D.W. Wilburn, Inc. for work completed on the Elkhorn Middle School project. passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.

II.D.10. Approve Pay Application #11 for Bondurant Middle School
Rationale

Ross-Tarrant, Architects are recommending payment of $32,303.64 to James R. Leake & Son, Inc. for work completed on the Bondurant Middle School renovation project. The balance to finish is $10,000.

Recommended Motion

Approval of payment of $32,303.64 to James R. Leake & Son, Inc.

Actions Taken

Motion Passed:  Approval of payment of $32,303.64 to James R. Leake & Son, Inc. passed with a motion by Mrs. Linda LaFontaine and a second by Stanley Salchli.

II.D.11. Approve Architect's Invoice - Ross-Tarrant, Architects
Rationale

Ross-Tarrant, Architects have submitted the following invoices for payment: 1. Elkhorn Elementary School - $70,169.59 2. Elkhorn Middle School - $5,877.39 3. FCHS Gym Renovation - $13,790.26 4. Hearn Elementary - $1,376.68 Total - $91,213.92

Recommended Motion

Approval of payment of $91,213.92 to Ross-Tarrant, Architects.

Actions Taken

Motion Passed:  Approval of payment of $91,213.92 to Ross-Tarrant, Architects. passed with a motion by Mrs. Pat Fannin and a second by Mrs. Linda LaFontaine.

II.E. Attendance Report for Month Five
II.F. School Allocations 2005-2006 School Year
Rationale

Attached are the allocations for each school for the 2005-2006 school year.

II.G. Report from Westridge Elementary School
III. Consent Agenda
Actions Taken

Motion Passed:  Approval of consent agenda passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.

III.A. Approve Payment of Bills
Rationale

Orders of the Treasurer Date: 03/07/05 Warrant #: 030705 Fund: General Fund/Federal Programs To Monte Chance: At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The treasurer was ordered to pay the amounts as indicated. Date: 03/07/05 Warrant #: SFS030705 Fund: School Food Service To Monte Chance: At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The treasurer was ordered to pay the amounts as indicated.

Recommended Motion

Approval of bills.

III.B. Approve Leaves of Absence
Rationale

The following employees are requesting a leave of absence: 1. Amy Warfield, Peaks Mill Elementary Disability Leave - Feb. 8, 2005 - March 28, 2005 2. Shelby Ann Moore - Bondurant Middle School Maternity Leave - April 12, 2005 - End of 2004-2005 School Year 3. Ashley Willis - Elkhorn Middle School Maternity Leave (up to 30 days pd.) April 12, 2005 - June, 2, 2005 4. Rebecca Welch - Transportation Maternity Leave (up to 30 days pd.) - March 12, 2005 - April 30, 2005 5. Mary Beth Mika - Bridgeport Elementary Maternity Leave - (up to 30 days pd.) - April 8, 2005 - June 2, 2005 6. Mary Lynn Barnett - Elkhorn Elementary (Classified) Educational Leave - 2005-2006 School Year

Recommended Motion

That the requested leaves be granted as indicated above.

III.C. Declare Surplus Property - FCCTC & WHHS
III.D. Approve Additional Softball & Baseball Stipends - FCHS
III.E. Approve Additional Assistant Coaching for Track - WHHS
III.F. Approve Reduction of Work Days - Westridge FRC Coordinator
III.G. Approve Shortened School Day for Special Education Student
III.H. Approve Audit Contract for FY 2005
III.I. Approve Contract for Commonwealth Center for Instructional Technology & Learning System
III.J. Approve Contract for Wulfe Brothers Assembly - Collins Lane
III.K. Approve Contract with YMCA for After-School Care - Westridge Elementary
III.L. Approve Contract with YMCA for After-School Care - Hearn Elementary
III.M. Approve Statement of Understanding with Red Cross
III.N. Approve Fundraising Activity for American Heart Association - Bridgeport Elementary
III.O. Approve Fundraising Activity for Hearn Elementary
III.P. Approve Fundraising Activity for Peaks Mill Elementary
III.Q. Approve Fundraising Activity for WHHS
III.R. Approve Out-of-State Travel Request for Victoria Hall
III.S. Approve Overnight Travel - CTC Health Science Students/Teachers
III.T. Approve Out-of-State Travel - FCHS Key Club
III.U. Approve Out-of-State Travel - WHHS Band
III.V. Approve Out-of-State Travel - Kelly Caldwell
III.W. Approve Out-of-State Travel - Cougar's Corner Summer Program
III.X. Approve Fundraising Request - EMS 8th Grade Choir
III.Y. Approve Overnight Travel - FCHS Y-Club
IV. New Business
IV.A. Approve JROTC Program for Western Hills High School
Rationale

Western Hills High School is requesting approval to start an Army JROTC Program. The Board must commit to pay half the salary of one commissioned officer and one retired enlisted officer at an approximate cost of $40,000. A similar program is already in place at Franklin County High School.

Recommended Motion

Approval of the creation of a JROTC Program at Western Hills High School beginning in the 2005-2006 school year.

Actions Taken

Motion Passed:  Approval of the creation of a JROTC Program at Western Hills High School beginning in the 2005-2006 school year. passed with a motion by Mrs. Pat Fannin and a second by Mrs. Linda LaFontaine.

IV.B. Approve Redistricting of Green Wilson Road Area to Bridgeport Elementary
Rationale

The projected enrollment for the 2005-2006 school year for Bridgeport Elementary is 333 students and for Collins Lane Elementary is 475 students. This puts Collins Lane at about fifty-five (55) more students than Bridgeport at considerably less than it was designed for. Students in the Green Wilson Road area attended Bridgeport prior to the 2004-2005 school year and we estimate that approximately 50-60 students will live in that area next year. Moving students back into the Bridgeport attendance area will put Bridgeport at above 386 students and Collins Lane at 422. There are additional housing developments being proposed for the Bridgeport attendance district in the near future that will bring that school quickly to capacity. If Bridgeport Elementary is to retain existing federal funds for existing reading and literacy programs, this move is necessary.

Recommended Motion

That the attendance area which includes the Green Wilson Road be moved from Collins Lane Elementary to Bridgeport Elementary beginning in the 2005-2006 school year.

V. Adjournment
Actions Taken

Motion Passed:  8:43 pm passed with a motion by Mrs. Linda LaFontaine and a second by Mrs. Pat Fannin.