Franklin County
February 20, 2017 6:00 PM
Franklin County Public Schools Mid-Month Meeting
1. Call to Order
Rationale

The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

2. Report from Franklin County Career & Technical Center
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3. Report from The Academy
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4. New Business
4.A. Collins Lane School Project - Update
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Mark Trier of JRA Architects will update the Board on the Collins Lane School project.

4.B. Review of the 2016 Comprehensive District Improvement Plan (CDIP)
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Mr. Masters will review the current 2017 CDIP along with the progress of identified activities and strategies.  The focus of the review will be pages 20 - 24 of the attached document.

4.C. 2017 KIP Results
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Mr. Kyle Sexton will present the 2016-2017 KIP Survey results administered to students in grades 6, 8, 10, and 12.

 

4.D. 2017-2018 Preschool Project
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Mrs. Miller will present a proposed pilot for all day preschool for the 2017-2018 school year at selected schools.  

Recommended Motion

Approval of pilot preschool program for 2017-2018

Actions Taken

Order #2017-262 - Motion Passed:  Approval of pilot preschool program for 2017-2018 passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

4.E. Approve 2017-2018 SBDM School Allocations
Rationale

The proposed staffing allocation formula for 2017-2018 meets statutory (KRS 157.360(4)(a)) and regulatory (702 KAR 3:246) compliance.  There were no changes in the board policy, procedure, or administrative guidelines.  

Recommended Motion

Approval of the 2017-2018 SBDM allocations

Actions Taken

Order #2017-263 - Motion Passed:  Approval of pilot preschool program for 2017-2018 passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

Order #2017-264 - Motion Passed:  Approval of the 2017-2018 SBDM allocations passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

4.F. Columbia Gas Customer CHOICE Program
Rationale

We constantly monitor natural gas prices and district/school monthly expenditures.  Because natural gas prices fluctuate daily, it is difficult to determine our cost until we receive our monthly statements. Currently we pay on a month-to-month basis, but always have the option of locking in a low rate for a longer period.  However, once the rate is quoted to us, we only have 24 hours to enter into an agreement (because prices could change) and would not have time to get board approval before we can execute a contract.  KSBA Energy Manager, Mr. McClanahan, advises when natural gas prices reach a rate of $5.10 or lower, we should lock into this price.  Hence, I am requesting the Board grant the superintendent authority to do so.  If this were to occur, the superintendent would update the Board at the next regularly scheduled meeting.

Recommended Motion

Approve the Superintendent to enter into a contract for the Columbia Gas Customer Choice Option when natural gas prices reach a rate of $5.10 or lower.

Actions Taken

Order #2017-265 - Motion Passed:  Approve the Superintendent to enter into a contract for the Columbia Gas Customer Choice Option when natural gas prices reach a rate of $5.10 or lower. passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

4.G. Approve January 2017 Financial Report
Rationale

Attached is the January 2017 financial report for your review and approval.

Recommended Motion

Approve the January 2017 financial report as presented

Actions Taken

Order #2017-266 - Motion Passed:  Approve the January 2017 financial report as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.

4.H. Discussion/Selection of Superintendent Search Organization
Rationale

At the February 6, 2017 Board meeting, presentations were made by Don Martin of KSBA and Phil Eason with KASA in regards to facilitating the superintendent search process.  The Board will discuss the proposals and determine what organization will facilitate the superintendent search process.

Recommended Motion

Approve a contract with ____ to facilitate the superintendent search process

Actions Taken

Order #2017-267 - Motion Passed:  Approve a contract with KSBA to facilitate the superintendent search process passed with a motion by Ms. BeLinda Henson and a second by Mr. Chuck Fletcher.

5. Consent Agenda
Actions Taken

Order #2017-268 - Motion Passed:  Approve consent agenda as presented passed with a motion by Mr. Chuck Fletcher and a second by Ms. BeLinda Henson.

5.A. Approve Contracts
5.A.a. OVEC Financial Contract (2017-2018)
Rationale

Approval of the 2016 - 2017 contract for financial services with OVEC Financial Services.  The district has utilized this service for several years and it provides the district with an outside consultant to review and provide constructive feedback with the district's finance.

5.A.b. Lease Agreement - KISTA Series 2017
Rationale

Attached is the lease agreement with KISTA for the Series 2017 Certificates to lease/acquire the six school buses from KISTA.  The Board approved the purchase in October 2016.

 


5.A.c. Medicaid Nurse Aide Liability Insurance
Rationale

In order for the Medicaid Nurse Aide students to participate in the clinical practicum at the local nursing home, students are required to obtain medical liability insurance. This insurance covers any occurrence that would result in injury (accidental, negligence, malpractice) to an elderly resident during the course of care provided during the clinical day. The policy selected is a "blanket policy" in order to defer cost for students while assuring adequate monetary coverage (up to 4 million dollars). The blanket policy is sufficient, as the clinical practicum is limited to two direct resident care days of sixteen direct contact hours. Each student provides his/her individual coverage prior to submission of policy and prior to the scheduled dates of the clinical practicum.

5.A.d. Non-Residency Contracts from other districts with Franklin County
Rationale

Request approval of non-residency contracts for the 2017-2018 school year with Anderson County, Nelson County, and Madison County.

 


5.A.e. KSU Grant - Commitment
Rationale

Attached is a letter of commitment between KSU and Franklin County Public Schools as a part of a potential grant focused on working with at-risk African American and Hispanic males ages 12-18.  I am requesting approval to submit the letter of commitment.  In the event the grant is not awarded, the agreement becomes void.

5.B. Create/Modify Positions
5.B.a. Create Part-Time Special Education Teacher at Elkhorn Middle School
Rationale

The enrollment in the Special Education Department at Elkhorn Middle School (EMS) has exceeded the Kentucky Administrative Regulations maximum number of student records for a low incidence teacher.  To resolve this issue, I am recommending we create a part time Special Education teacher at EMS to comply with 707 KAR 1:350 caseload requirements.

5.B.b. Revised Job Description and Salary - Finance Assistant
Rationale

Attached is a revised job description for the Finance Assistant, which was modified to reflect the responsibilities of the position.  With the reduction of responsibility, the salary schedule for the position has been modified.  Attached is the revised job description and salary schedule.

5.B.c. Administrative Increment - DAC
Rationale

At the August 6, 2016 Board meeting, the revised job description for the District Assessment Coordinator (DAC) was approved.  The revised job description included additional responsibilities, and a request to increase the administrative increment was omitted.  I am requesting the administrative increment for the DAC be increased from 5% to 20% beginning in 2017-2018.  General funds will be utilized.

5.C. Approve Overnight/Out-of-State Trips
5.C.a. KUNA trip - EMS
Rationale

Elkhorn Middle School requests permission for approximately 26 students and two chaperones (Ms. Cox and Ms. Davis) attend a KUNA competition in Louisville on March 5-7, 2017.  The students and chaperones will be staying at the Galt House Hotel, where the competition will be held.  Individual students will pay expenses for the trip.  Transportation to and from the competition will be provided by FCPS

 

 

 

5.C.b. National Honor Choir Trip - WHHS
Rationale

The American Choral Directors Association National Conference is scheduled in Minneapolis, MN on March 8-11th.  This year, Michael Sudduth has been chosen for the National Honor Choir. This is a great honor and ask permission for him to be allowed to attend.  Mrs. Goins, WHHS choral director, will accompany him as well as his parents.  The parents will provide transportation to and from the conference.  The booster club will pay for registration and all other travel costs will be handled personally.

The location of the conference is the Hilton in Minneapolis, MN.  1001 Marquette Ave. South.  

Recommended Motion

Please approve permission for one student and one teacher to attend the National Choral Directors Conference in Minneapolis, MN.

5.C.c. Key Club Trip - FCHS
Rationale

FCHS Key Club requests approval to travel to Gatlinburg, TN March 17-19, 2017 to participate in the Key Club Annual District Convention.

Chaperone/Sponsor:  Brenda Graves

Students:  9

Transportation is being provided by Miller Transportation and is being paid for in full by Frankfort Kiwanis Club.

Accommodations:  Park Vista Hotel, Gatlinburg, TN

Cost per student:  $170.  This is for lodging and meals.

5.C.d. Key Club Trip - WHHS
Rationale

The WHHS Key requests permission to attend the K-T Key Club National Convention March 17-19.  The Trip is located in Gatlinburg, TN.   One chaperone, Ken Hockensmith, and 11 students will be attending.  The Kiwanis will provide funds for transportation via a charter bus and lodging for students and the chaperone.  Students will be staying at the Double Tree Hotel, Gatlinburg, TN and are responsible for their meals.

Recommended Motion

Approve overnight Key Club Trip to TN.

5.C.e. KUNA-State Competition - WHHS
Rationale

WHHS KUNA club requests permission to attend the state convention in Louisville March 12-14. Students will be staying at the Marriott in downtown Louisville.  Two chaperones and 29 students will attend the convention.  Franklin County Public Schools will provide transportation.  Students are responsible for the cost of the trip, with the school providing financial assistance as needed.  Vanessa Smith and Lorrie Fraley will serve as chaperones. 

 

Recommended Motion

Approve overnight trip for KUNA to Louisville

5.C.f. EKU Honor Band Trip - WHHS
Rationale

The WHHS Band request permission for 21 of our student attend the EKU Honor Band overnight trip Feb 23-Feb 25.  School bus transportation will be required.  Students will be staying at the Best Western Holiday Plaza in Richmond.  The booster club and individuals will cover all costs.  The boosters will provide costs associated for transportation including lodging and meals for the driver.  Stephanie Wallace will be the chaperone. 

Recommended Motion

Approve overnight trip for students selected to participate with the EKU Honor Band.

5.C.g. Kentucky Energy for Youth - WRE
Rationale

Westridge Elementary School requests permission for 5 fourth grade students to attend an overnight field trip fully funded by the Department of Energy Development and Independence and Bluegrass Greensource.  The trip is March 23 and 24th.   The Program provides funding for all expenses including the cost of a substitute teacher.  Mrs. Spicer, 4th grade teacher, as well as a parent volunteer will also attend.  See the attached agenda for trip details.   Students will be transported by the program from UK to their destination.  The school offered bus transportation to UK, however, individual parents denied transportation and chose to transport their individual child to and from UK.  The group will stay at the Benham Schoolhouse Inn.

5.D. Approve Grants
5.D.a. Lowe's Charitable and Educational Foundation - EES
Rationale

EES requests approval to submit the attached Lowe's Charitable and Educational Foundation grant.

5.E. Approval of Fundraisers
5.E.a. PTO Update on Fundraisers - PME
Rationale

Peaks Mill Elementary PTO updated their anticipated fundraising activities for the current school year and requests approval.  Please see attached letter. 

6. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:00 PM on March 6, 2017 at the Franklin County Board of Education.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #2017-269 - Motion Passed:  That the meeting be adjourned at 8:04 passed with a motion by Mr. Chuck Fletcher and a second by Ms. Natalie Lile.