Franklin County
October 10, 2016 6:00 PM
Franklin County Public Schools Regular Meeting
I. Call to Order
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The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

II. Recognitions and Presentations
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The following were recognized at the Kentucky Association of School Librarians:

  • Student Technology Award

         Morton McIntyre, Bondurant Middle School

 

  • Service Award for School Administrators

         Principal Kimberly Young, Westridge Elementary School

 

 

Franklin County High School Boys’ Golf Team – qualified for state tournament

Members - 

CJ Jones

Will Harnice

Tyler Cleveland

Walker Lee

Will Molen

Sam Nolan

 

Western Hills High School - qualified as an individual for the state golf tournament

Allison Harrod

 

III. Public Comments
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The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

IV. New Business
IV.A. District Overview of 2016 State Assessment Results
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Mr. Masters will provide an overview of the 2016 State Assessment Results.

IV.B. Review 2016 AP Results
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Mr. Masters will review the 2016 AP results.

IV.C. Advance STEM Pathway Initiative
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Mr. Masters will share a collaborative initiative, Advance STEM Pathway, involving Kentucky State University and students from Franklin County High and Western Hills High.

IV.D. One-To-World Project Funding
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The Board approved the One-to-World Project at the September 25, 2016 meeting.  Funding for the project must still be determined.  I am recommending utilizing Contingency Funds for Phase One and Two of the project.  Based on the 2016-2017 Working Budget, the district currently has a 12% contingency of $7,644,516.  Approximately $600,000  were allocated in 2015-2016 as Section VII funds, which results in a contingency of $7,044,516, which is approximately an 11% contingency.  

The cost of the One-to-World Project for Phase One and Two is $1,863,900 (Phase One = $1,231,900 and Phase Two = $632,000). 

If Phase One and Two were funded from the contingency, the remaining balance would be $5,180,616, which is 8% of the Working Budget.

 

Recommended Motion

Approve funding Phase One and Two of the One-to-World project utilizing 2016-2017 contingency funds

Actions Taken

Order #2016-227 - Motion to Amend Passed:  To amend the motion from: "Approve funding Phase One and Two of the One-to-World project utilizing 2016-2017 contingency funds" to: "Approve the use of 2016-2017 contingency funds to fund Phase One and Two of the One-to-World Project and establish a restricted fund for Phase Three and Four" passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

V. Construction
V.A. Approve JRA Architects Owner/Architect Agreement
Rationale

JRA Architects was selected by a committee with input from the construction manager to serve as the architectural firm for the Collins Lane renovation or replacement project.  JRA Architects has submitted an owner/architect agreement for Board approval. 

Recommended Motion

Approval of the JRA Architects owner/architect agreement

Actions Taken

Order #2016-228 - Motion Passed:  Approval of the JRA Architects owner/architect agreement passed with a motion by Ms. Michelle New and a second by Mr. Doug Crowe.

V.B. Petition KDE for Permission to Reconvene LPC
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As we move forward with the CLE construction project, the FCPS board is required to petition the Facilities Branch of KDE for approval to reconvene the current Local Planning Committee (LPC) in order to consider a finding to our current District Facilities Plan (DFP). The purpose of the finding would be to change the renovation and additions listed for CLE to construction of a new replacement school for CLE. Approval from the board is requested.


Recommended Motion

Approval to petition KDE for approval to reconvene FCPS current LPC in order to consider a finding

Actions Taken

Order #2016-229 - Motion Passed:  Approval to petition KDE for approval to reconvene FCPS current LPC in order to consider a finding passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

V.C. Approve BG-1 - Collins Lane Elementary
Rationale

Attached is the BG-1 (Project Application) for a replacement school for Collins Lane Elementary.  The proposed total cost of the project will be $19,310,836.

Approval of the BG-1 for the new elementary school

Recommended Motion

Approval of the BG-1 for the a replacement school for Collins Lane Elementary

Actions Taken

Order #2016-230 - Motion Passed:  Approval of the BG-1 for the a replacement school for Collins Lane Elementary passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

VI. Reports to the Board
VI.A. Review Monthly Financial Report - August 2016
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Review the August 2016 Monthly Financial Report.

VI.B. Superintendent's Activities
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Ms. Jones' activities for the month of September 2016l are presented for your information.

1  - Administrative staff meeting; Meeting with B. Moore, B. Wagoner, and L. Cummins

2  - School visit; Principal meeting; CIA meeting

3  -

4  -

5  - Labor Day

6  - Five Oaks Communication meeting; School visits

7  - Meeting with J. Hardin and Transformation Network; Finance meeting

8  - Student board representatives

9  - Principal meetings - graduation

10 -

11 -

12 - Directors' meeting; Meeting with D. Raleigh and high school principals (transportation); Principal meeting; Meeting with P. Marquette; Board meeting

13 - Five Oaks Communication meeting; Principal meetings; Meeting with T. Tipton; HES SBDM

14 - Assessment data review with L. Nickel

15 - Principal meetings; Economic Development meeting; KSBA regional meeting

16 - Principal meeting; Assistant superintendents' meeting

17 -

18 -

19 - Directors' meeting; Principal meetings; High School advisory

20 - Five Oaks Communication meeting; Finance meeting; Dropout prevention meeting (K. Sexton & A. Nance); Meeting with L. Cummins & J. Miller; Middle School advisory

21 - Principal Gap meetings; OVEC meeting (Dr. Wayne Lewis)

22 - Master Scheduling training; Principal meeting; New teacher cadre; United Way board meeting

23 - Work Ready meeting; Assistant superintendents' meeting

24 -

25 -

26 - Directors' meeting; Principal gap meetings; Meeting with L. Nickel; Board meeting

27 - Five Oaks Communication meeting; Principal gap meetings

28 - Building walkthrough; Principal gap/graduation meeting; OVEC Board; Early Childhood Education Committee

29 - Meeting with SJ reporter; Facebook Live

30 - Finance meeting; Dropout prevention meeting; CTC presentation; Assistant superintendents' meeting


VI.C. Superintendent's Personnel Actions
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Personnel Actions taken since the last meeting of the Board are presented for your information.

VI.D. Reports from School Councils
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Reports from the following schools' September 2016 SBDM Councils are presented for your review:

Bridgeport Elementary

Collins Lane Elementary

Elkhorn Elementary

Early Learning Village

Hearn Elementary

Peaks Mill Elementary

Westridge Elementary

Bondurant Middle

Elkhorn Middle

Franklin County

Western Hills

VI.E. Attendance Report
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The attendance report for month 1 (August 8, 2016 - September 2, 2016) of the 2016-2017 school year is presented for your review. 

VII. Consent Agenda
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The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #2016-231 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

VII.A. Approve Minutes
VII.B. Approve Leaves of Absence
Rationale

Joyce Barmore, Transportation, Medical Leave Extension, 10/1/16 – 12/31/16

VII.C. Approve Payment of Bills
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Mr. Greg Caudill, Franklin County Board of Education Treasurer, has submitted the following claims and bills for approval and payment. 

Warrant #: 101016        Fund: General Fund/Federal Programs

Warrant #: M093016      Fund: General Fund/Federal Programs

The amounts indicated will be paid after the board's approval.

VII.D. Approve Contracts
VII.D.1. bby Math Training Contract - PME
Rationale

PME is asking for approval of the bby contract for fall pd in math.  This will be paid for from the allocated section VII money- encumbered for this purpose. 

VII.D.2. SkyDome Planetarium - HES
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Hearn PTA is requesting approval of a contract with SkyDome Planetarium for a presentation on November 15, 2016. The presentation will be for the entire school (by grade level) and will cover the Greek constellations, Milky Way galaxy, the sun, all the planets, and the moon.

The cost will be paid for by the PTA and 4-H.

VII.D.3. Band Instruction Contract - EMS
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Elkhorn Middle School is requesting to contract with Quinn Blandford to provide supplemental music instruction for identified students.  An $800 stipend for this contract will be funded by the FCHS band boosters.  

VII.D.4. Boosterthon Fun Run - HES
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Hearn Elementary School PTO is requesting approval for a school-wide fundraiser.  The fundraiser is Boosterthon Live.  A team from the Boosterthon program will provide 6 daily mini-programs by grade level that discusses teamwork, curiosity, practice, humility, confidence, and endurance.  On the 9th day, the students will participate in a fun run.  The fun run will occur indoors since the weather is uncertain.  The dates of the Boosterthon are to be determined.  Funds are generated by students asking people to sponsor the number of laps they will run in a 15-minute time span.  The school will receive 50% of the funds, which will be used for technology, curriculum programs/equipment, and landscaping.

Please approve the attached contract with Boosterthon.

VII.D.5. Wulfe Brothers Contract - BPE
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Bridgeport Elementary is asking for approval of the attached contract with Wulfe Brothers for a Veteran's Day Assembly. They plan to use ASP and FRC funding to cover the cost of $875.

VII.E. Create/Modify Positions
VII.E.1. EES Girls' Basketball Coach and EES Boys' Basketball Coach
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Elkhorn Elementary would like to request the approval to create a position for the boys' basketball coach and a position for the girls' basketball coach.  Each position will be paid $500.00 out of EES ASP funds.

VII.E.2. Modify Interventionist Schedule - BPE
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To better meet the needs of identified students, Bridgeport Elementary School is requesting to change the part-time math interventionist teacher's position from 3 hrs/day for 128 days to 3.5 hrs/day for 110 days. The total monies from ESS/Title 1 will not change.

Modify Math Interventionist Schedule

From:  3 hours/day for 128 days

To:  3.5 hours/day for 100 days

VII.E.3. Approve Positions - WHHS
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The WHHS SBDM council is requesting approval for the following:

  1. Stipend for teachers who serve as Department Chair
  2. Stipend for a teacher to serve as Future Problem Solving Coach for the 2016-17 school year
  3. Stipend for WHHS Cross Country Team Assistant Coach (This money will come out of the booster account)

See attached for more detail.

 

VII.E.4. Part Time Math Interventionist - HES
Rationale

Hearn Elementary SBDM is requesting Board approval to create a part-time certified Math Interventionist position. The position would be up to 130 days at 5 hours per day and the position would be funded by existing ESS funds and Title I monies if needed.

VII.E.5. Create Part Time Special Education Teacher - Districtwide
Rationale

Due to a student attending the Kentucky School for the Deaf and being on a different calendar, we need to offer fall remedial coursework as a possible option to assist with on-going skills and work completion.

To accomplish this, we are requesting approval to create a teaching position for a maximum of 10 days and paid at the individual's daily rate.

The funding for this position will be obtained from IDEA Basic Part B.

VII.E.6. Create two Speech Language Pathologist (SLP) positions each for 48 days
Rationale

The WHAS Crusade for Children has graciously funded us $25,000.00 to be spent on a speech therapist.

At this time, I am requesting we create two speech language pathologist positions, each for a maximum of 48 days to be used for the 2016-17 school year.

The funding for this job creation will be obtained from WHAS Crusade for Children and IDEA Basic, Part B.

VII.E.7. Create Computer Maintenance Tech Position
Rationale

Phase One of the One-to-World Project included the creation of an additional Computer Maintenance Tech position.  I am requesting the creation of this position and General Fund monies will be utilized as the funding source.

VII.F. Approve Overnight/Out-of-State Trips
VII.F.1. FCHS Boys' Basketball Overnight Trip
Rationale

FCHS Boys' Basketball requests approval to travel to Corbin High School Dec. 28-30, 2016 to participate in the Cumberland Falls Invitational

Coach:  Tony Wise + two other coaches (TBD)

Approximately 12 student athletes will attend.

Accommodations:  Country Inn and Suites of Corbin.  Rooms for all students and coaches being provided by the Redhound Varsity Club of Corbin.

Two meals per day to be provided by the tournament, athletes are to each pay for one meal per day.

Transportation:  FCPS Transportation, all costs associated with transportation (driver, driver's accommodations, bus, fuel, etc.) will be paid for by FCHS Boys' Basketball Boosters.

VII.F.2. BMS Choir Overnight Trip
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Bondurant Middle School is requesting permission for students to travel to Bowling Green, Kentucky via board transportation to compete in the ACDA all-state choir event and concert.  Students auditioned and were accepted to compete October 27-29th at the Holiday Inn University Plaza Hotel in Bowling Green, Kentucky. Transportation and lodging will be paid for by BMS chorus and the students will be responsible for meals. BMS had three students who qualified for the event. The students will be accompanied by Mr. Mann, BMS choral instructor.

VII.F.3. FCHS Overnight Choir Trip to Bowling Green Oct. 27-29, 2016
Rationale

FCHS Choirs request permission to travel to Sloan Convention Center in Bowling Green, Kentucky October 27-29, 2016

Purpose:  KY-ACDA All State Competition

Teachers, Chaperones:  Raye Hurley and Damon Greene

Student Participants:  4 EMS students, 5 FCHS Students, BMS Children's Choir

Lodging:  Holiday Inn University Plaza, BG, KY

FCHS Boosters are paying for FCHS Student Housing, Registration, Music Costs and one dinner.  Students are responsible for four additional meals while there.

Transportation:  FCPS bus required on October 27th, after school, to Bowling Green.  Transportation costs are requested to be paid by FCPS Competition Funds, as students are competing. Students will be dropped off in BG and bus driver can go back to Frankfort.

Transportation from Bowling Green:  Parent responsibility to attend concert and transport kids back to Frankfort.

VII.G. Grant Approval
VII.G.1. PME Math Achievement Fund Grant
Rationale

The Mathematics Achievement Fund Grant is a state-funded grant for elementary schools. The proposed grant provides funds to schools to implement mathematics intervention for students in the primary program. Attached is the final copy of Peaks Mill Elementary School's grant for your review and final approval. 

VII.G.2. DJJ - Title I
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Sarah Vivian is requesting approval of the attached Title I, Part D, Subpart 1 grant to be utilized to enhance the education of students at the Academy.

VII.G.3. Request Approval for NEA Grant Application
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Elkhorn Elementary requests approval to apply for the attached NEA Grant.

VII.H. Text Book Plans - Westridge & Peaks Mill
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Attached are the textbook plans for Peaks Mill Elementary and Westridge Elementary for the Board's review and approval.  Mr. Masters has reviewed and verified each plan.

Recommended Motion

Approve

VII.I. Approve Project Graduation Donation
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Project Grad is asking for a donation to assist with 2017 Project Graduation. The superintendent is recommending a donation of $1500.

VII.J. Kentucky State University Bus Requests
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Kentucky State University's Upward Bound Program is requesting the use of FCPS buses for multiple trips throughout the 2016-2017 fiscal year. KSU will provide funding for the buses. Trip request forms have been completed and are attached for your review and approval.

VIII. Adjournment
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The next meeting of the Franklin County Board of Education will be held at Westridge Elementary School on October 24, 2016 at 6:00pm.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #2016-232 - Motion Passed:  That the meeting be adjourned at 7:14pm passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.