I.
Call to Order
The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.
I.A.
News From the Schools
I.B.
Award Superintendent's Cup
The Superintendent's Cup will be awarded to the winner of the Elementary Quick Recall competition.
II.
Public Comments
The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.
III.
New Business
III.A.
Adopt Resolution for Refunding Series 2001 Bonds
We have been notified by our fiscal agent (First Kentucky Securities Corporation) that it would be advantageous for us to refinance some existing debt for buildings (Series 2001). Because the bond market is fluid we occasionally can refinance some of our bonds and gain additional bonding capacity.
RESOLUTION OF THE BOARD OF EDUCATION OF THE FRANKLIN COUNTY SCHOOL DISTRICT, INITIATING THE REFINANCING PROCESS IN ORDER TO REFUND AND RETIRE CERTAIN OF THE OUTSTANDING FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2001 ORIGINALLY ISSUED TO FINANCE THE PROJECT; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; AND APPROVING THE PLAN OF REFINANCING SAID PROJECT GENERALLY.
That the attached resolution be adopted
Motion Passed: That the attached resolution be adopted passed with a motion by Mr. Doug Crowe and a second by Tim Metzger.
III.B.
Call to Order - Meeting of the Franklin County School District Finance Corporation
The Franklin County School District Finance Corporation must convene to conduct business.
III.C.
Adopt Resolution for Refunding Series 2001 Bonds
Because of an improving bond market (from 2001), the fiscal agent is recommending that the Franklin County School District Finance Corporation approve the attached resolution:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION, PROVIDING FOR THE ISSUANCE OF $7,180,000 PRINCIPAL AMOUNT (WHICH MAY BE INCREASED OR DECREASED BY THE AMOUNT OF $720,000) OF SCHOOL BUILDING REFUNDING REVENUE BONDS, SECOND SERIES OF 2008, DATED MARCH AS OF DELIVERY (THE REFUNDING BONDS) IN ACCORDANCE WITH SECTIONS 162.120 THROUGH 162.300, 162.385 AND 58.180 OF THE KENTUCKY REVISED STATUTES, FOR THE PURPOSE OF RETIRING PRIOR TO THEIR RESPECTIVE MATURITIES CERTAIN OF THE OUTSTANDING FRANKLIN COUNTY (KENTUCKY) SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2001, DATED AUGUST 1, 2001 (THE PRIOR ISSUE) THROUGH THE DEPOSIT AND INVESTMENT IN ESCROW OF THE NET PROCEEDS OF THE REFUNDING BONDS; PROVIDING FOR THE PAYMENT OF PRINCIPAL OF AND INTEREST ON CERTAIN BONDS OF SAID PRIOR ISSUE BY REDEMPTION IN ADVANCE OF MATURITY, PROVIDING FOR THE CREATION OF CERTAIN FUNDS TO EFFECT THE DEFEASEMENT OF THE RIGHTS OF THE OWNERS OF CERTAIN OF THE BONDS OF THE PRIOR ISSUE AND THE TRANSFERS OF CERTAIN AMOUNTS INTO CERTAIN FUNDS; PROVIDING FOR THE PAYMENT OF SAID REFUNDING BONDS AND THE INTEREST THEREON, PROVIDING FOR THE RIGHTS OF THE REGISTERED OWNERS OF SAID REFUNDING BONDS AND THE ENFORCEMENT THEREOF; AND PROVIDING FOR AN ADVERTISED PUBLIC COMPETITIVE SALE OF SAID REFUNDING BONDS.
That the Franklin County School District Finance Corporation adopt the attached resolution
Motion Passed: That the Franklin County School District Finance Corporation adopt the attached resolution passed with a motion by Tim Metzger and a second by Stanley Salchli.
III.D.
Adjourn Meeting of the Franklin County School District Finance Corporation
In order for the Franklin County Board of Education to reconvene, the Franklin County School District Finance Corporation must adjourn.
That the meeting be adjourned
Motion Passed: That the meeting be adjourned 7:28 passed with a motion by Mr. Doug Crowe and a second by Larry B. Perkins.
III.E.
Approve Contract with School Management Associates, Inc.
In order to address the current and future state budgets impact on the instructional program in the Franklin County Public Schools, we need to develop a financial plan for increasing our contingency funds over the next three years. We also need to update our district finance software and reporting documents to facilitate importing and exporting data from the Kentucky Department of Education and other sources.
School Management Associates, Inc., (SMA) currently serves five districts in our region and has demonstrated significant improvements in financial planning and reporting for each of these districts. They limit their services to six districts per year. Among the services I have requested from SMA are as follows:
1. Assisting with 3, 5, and 10 year enrollment projections
2. Preparing annual state and local revenue projections
3. Assisting our district personnel in designing templates
and utilizing software for school and district budgets
4. Providing an analysis of the Board's existing system of
financial controls and recommending areas for
improvement
5. Providing a staffing and salary analysis
The annual fee for these services would be $16,143.
Approve the contract with School Management Associates, Inc.
Motion Passed: Approve the contract with School Management Associates, Inc. passed with a motion by Mr. Doug Crowe and a second by Larry B. Perkins.
III.F.
Approve Proposed School Calendar for 08-09 & Draft Calendars for 09-10, 10-11
I have recommended the development of calendars for the next three years. The District Calendar Committee met on Wednesday, February 27 and approved the recommended calendars for 2008-09, 2009-10, and 2010-11.
At the joint Board meeting between the Franklin Independent Board and the Franklin County Public Schools Board, FIS Board members requested that our fall and spring breaks coordinate with their approved 2008-09 calendar. We honored that request. We also added 1 early release day each quarter to allow teachers to work on job-embedded professional development, meetings, and analysis of Common Assessments.
Once approved, we will forward the DRAFT calendars for 2009-10 and 2010-11 to Frankfort Independent Schools for coordination.
Approve the 2008-09 Calendar and the DRAFT calendars for 2009-10 and 2010-11.
Motion Passed: Approve the 2008-09 Calendar and the DRAFT calendars for 2009-10 and 2010-11. passed with a motion by Stanley Salchli and a second by Tim Metzger.
IV.
Reports to the Board
IV.A.
Construction
IV.A.1.
Progress Report on Hearn Elementary at Copperleaf
Representatives from Sherman-Carter-Barnhart, Architects will present a report on Hearn Elementary at Copperleaf.
IV.A.2.
Approve Pay Application #8 - Hearn Elementary at Copperleaf
Sherman-Carter-Barnhart, Architects are recommending payment of Pay Application #8 in the amount of $589,564.99 to Alliance Corporation for work accomplished on Hearn Elementary at Copperleaf. The balance to finish, including retainage, is $3,722,131.19.
Approval of payment of $589,564.99 to Alliance Corporation
Motion Passed: Approval of payment of $589,564.99 to Alliance Corporation passed with a motion by Mr. Doug Crowe and a second by Stanley Salchli.
IV.B.
Approval of Minutes - February 4, 2008, Regular Meeting
The minutes of the February 4, 2008, Regular Meeting are presented for your review and approval.
Approval of the minutes of the February 4, 2008, Regular Meeting
Motion Passed: Approval of the minutes of the February 4, 2008, Regular Meeting passed with a motion by Mr. Doug Crowe and a second by Larry B. Perkins.
IV.C.
Approval of Minutes - February 19, 2008, Special Meeting
The minutes of the February 19, 2008, Special Meeting are presented for your review and approval.
Approval of the minutes of the February 19, 2008, Special Meeting
Motion Passed: Approval of the minutes of the February 19, 2008, Special Meeting passed with a motion by Larry B. Perkins and a second by Tim Metzger.
IV.D.
Approval of Monthly Financial Report
The Monthly Financial Report is presented for your review and approval.
Approval of the Monthly Financial Report
Motion Passed: Approval of the Monthly Financial Report passed with a motion by Stanley Salchli and a second by Tim Metzger.
IV.E.
Superintendent's Activities
Ms. Buecker's activities for the month of February are presented for your information.
February 1
- Interviewed two candidates for Community Ed Director
February 4
- Met with Chrissy Jones and Charley Preston
- Attended ICAP Meeting with KEA - EMS
- Attended Board Meeting
February 5
- Met with H.M. Snodgrass - CKEC
- Met with Melissa Rogers and EMS Staff
- Attended Career & Tech Bidders Conference
- Attended Postsecondary Council Meeting
February 6
- Attended ICAP Meeting - CTC
- Conducted Early Learning Village Interviews
- Met with Teacher
February 7
- Attended Regional Advisory Committee Meeting - KSU
- Met with Cindy Owens (EPSB)
- Conducted Early Learning Village Interviews
- Attended Open House - WHHS
February 8
- Met with Greg Gaby
- Met at CTC
- Conducted Early Learning Village Interviews
- Attended Chamber of Commerce Annual Meeting
February 11
- Attended ICAP Meeting - WHHS
- Met with Chrissy Jones & Charley Preston
February 13
- Attended AASA Conference - Tampa, FL
February 14
- Attended AASA Conference - Tampa, FL
February 15
- Attended AASA Conference - Tampa, FL
February 16
- Attended AASA Conference - Tampa, FL
February 17
- Attended AASA Conference - Tampa, FL
February 18
- Attended AASA Conference - Tampa, FL
February 19
- Conducted Central Office Staff Meeting
- Met with Chrissy Jones & Charley Preston
- Met with Myra Vaughn, Charley Preston, Kyle Sexton
- Attended Special Board Meeting
February 20
- Met with Charley Preston, Deborah Wigginton, Mary Foster
- Attended Hearing - KY Court of Appeals
- Met with Martha Lail
- Attended Teleconference with Dewey Hensley
- Met with Ed Wasson
February 22
- Attended KSBA Annual Conference - Galt House
February 23
- Attended KSBA Annual Conference - Galt House
February 25
- Met with Chrissy Jones & Charley Preston
- Met with FCEA
- Met with Teacher
February 26
- Met with Charley Preston, Mark Watson, Kim Gearhart, and Bus Driver
- Attended Chamber Board of Directors Meeting
- Attended YMCA Board Meeting
February 27
- Met with Martha Lail
- Attended OVEC Meeting - Shelbyville
- Attended Superintendent's Cup - Westridge
- Met with Calendar Committee
February 28
- Attended Administrative Staff Meeting
- Met with Melissa Rogers, Charley Preston, Chrissy Jones
- Met with Arvin & Associates
February 29
- Met with Bus Driver and KEA
- Met with Ed Breckel, Holly Waits, Sandra Stewart, Charley Preston
- Met with Sharon Collett
IV.E.1.
Superintendent's Correspondence
Correspondence with Ms. Buecker is presented for your information:
Completion of "Superintendent Training & Testing Program"
IV.F.
Superintendent's Personnel Actions
Personnel Actions taken since the last meeting of the Board are presented for your information.
SUPERINTENDENT'S PERSONNEL ACTIONS
as of February 28, 2008
EMPLOYMENTS AND APPROVAL FOR EXTRA DUTIES:
Transportation:
Christy Perkins, Bus Monitor
Community Education:
Frank Smith, Asst Child Care Director
Collins Lane:
Deborah Moore, School Secretary
Elkhorn Elem:
April Conway Johnson, Special Education Teacher
Hearn Elem:
Beth Nickel, Intermediate Teacher
Bondurant Middle:
Jonathan MacDonald, Asst Basketball Coach
Burleigh Grimes, Head Girls’ Soccer Coach
Vicki Hockensmith, Cheerleading Coach
John Blackburn, Asst Boys’ Soccer Coach
Paul Curry, Baseball Coach
Michael Goss, Boys’ Soccer Coach
Elkhorn Middle:
Patrick Curran, Instructional Aide
Gary Preece, Asst Basketball Coach
Franklin County High School:
Ritchie Tyre, Asst Baseball Coach
Brian Foster, Asst Baseball Co-Coach
Jeffrey Wilhoite, Asst Baseball Coach
Mike Schardein, Head Track Coach
Nicole McCoy, Asst Softball Coach
Jeffrey Kell, Girls’ Tennis Coach
Revel Moore, Asst Baseball Co-Coach
Ted Marlette, Asst Softball Coach
Western Hills High School:
Christian Adair, Head Track Coach
Christopher Hoover, Asst Basketball Coach
Dustin Fore, Asst Baseball Coach
Buddy Ritchie, Asst Baseball Coach
Jerry Comley, Asst Softball Coach
Jeff Howard, Asst Baseball Coach
Jeff Pritchett, Softball Coach
Randy Buchanan, Asst Softball Coach
Classified Substitutes:
Chelsea Carreer, Substitute Instructional Aide
Shirley Clark, Substitute Instructional Aide
Stefanie Adams, Substitute Instructional Aide
Bambi Jones, Substitute Instructional Aide
Martha Blackburn, Substitute Instructional Aide
Essie Dowdell, Substitute Cook/Baker
Angela Doss, Substitute Cook/Baker
Ursula Moore, Substitute Cook/Baker
Substitute Teachers:
Ann Cox Lindsay Carter Katie Barnette Melinda Simpson
Jessica Kiser Martha Blackburn Terri Roberts Dana Bradford
Gerald Shaw Randy Driver Diana Tice Allison Myers
Ethan Tupts
RESIGNATIONS:
William Brock, Mathematics Teacher, Elkhorn Middle, effective 2/13/08
Edward Sams, Custodian, FCHS, effective 2/5/08
Jean Locker, Cook/Baker, Elkhorn Elem, effective 2/15/08
Michelle New, Primary Teacher, Bridgeport Elem, effective 2/28/08
RETIREMENTS:
Greg Gaby, Principal, Bondurant Middle, effective 6/30/08
Dennis Hancock, Principal, WHHS, effective 6/30/08
TRANSFERS:
Rebecca Roberts, from School Secretary to FRC Coordinator, Collins Lane
effective 2/11/08
Stacy Moore, from Instruction Aide at Elkhorn Elem to Director of Frankfort/
Franklin County Community Education Center, effective 2/19/08
RECLASSIFICATIONS:
Anthony Hockensmith, from Vehicle Mechanic II to Vehicle Mechanic III
effective 2/1/08
Gregory Grimes, from Vehicle Mechanic II to Vehicle Mechanic III
effective 2/1/08
IV.G.
Reports from School Councils
Reports from the schools' SBDM Councils are presented for your information.
V.
Consent Agenda
The Consent Agenda is presented for your approval.
Approval of the Consent Agenda as presented
Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. Doug Crowe and a second by Tim Metzger.
V.A.
Approve Payment of Bills
Orders of the Treasurer
Date: 03/03/08
Warrant #: 030308
Fund: General Fund/Federal Programs
At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.
Date: 03/03/08
Warrant #: SFS030308
Fund: School Food Service
At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.
Approval of payment of bills
V.B.
Approve Leaves of Absence
The following employees are requesting a Leave of Absence:
1. Kendra Quire, Elkhorn Elementary
Maternity Leave (up to 30 days paid) 2/8/08-4/28/08
2. Andrea Russell, Bridgeport Elementary
Maternity Leave (up to 30 days paid) 1/26/08-3/31/08
3. Eryn Looney, Elkhorn Elementary
Maternity Leave (up to 30 days paid) and/or Family Medical Leave 5/2008-end of 07/08 school year
4. Annie Moore, Hearn Elementary
Maternity Leave (up to 30 days paid) 5/2008-end of 07/08 school year
5. Terri Roberts, Elkhorn Elementary
Disability Leave 3/17/08-4/14/08
6. Barry Burkett, Community Ed.
Five (5) Days Leave (without pay), between 4/1/08-4/30/08
Approval of the Leaves of Absence as requested
V.C.
Declare Surplus Property
V.D.
Approve Community Service Project to Install Fencing - Westridge Elementary
V.E.
Approve Waiver for March 1 SBDM Allocations to May 1
The Kentucky Board of Education has extended the March 1 deadline for notifying school councils of 2008-2009 staffing allocations until May 1. Our Board Policy 02.4331 states March 1 as the deadline therefore we must waive that provision in our current policy (for this year only) to May 1.
That the Board waive the March 1 provision in Board Policy 02.4331 to May 1 for this year only
V.F.
Approve Assembly Contract with Shakespeare Festival - EES
V.G.
Approve Assembly Contract with New Performing Arts, Inc. - EES
V.H.
Approve Contract with Scholastic Books - EES
V.I.
Approve Contract with American Coach Travel - FCHS Softball
Last month the Board approved this trip for the FCHS Softball Team and they are requesting approval of the contract with American Coach Travel.
V.J.
Approve 2008 Summer Camp Agreement with Frankfort YMCA - PME
V.K.
Approve Contract with Star Cruises - Cougar's Corner
V.L.
Approve Fundraising Activity - HES
V.M.
Approve Fundraising Activity - CLE FRC
V.N.
Approve Fundraising Activity - EES
V.O.
Approve Overnight Travel - WHHS FCCLA
V.P.
Approve Overnight Travel - WHHS Softball
V.Q.
Approve Out-of-State Travel - Christina Thomas
V.R.
Approve Out-of-State Travel - CTC Welding Class
V.S.
Approve Out-of-State Travel & Transportation Contract - BMS 8th Grade
V.T.
Approve Out-of-State Travel for Kelly Neal, Matthew Nicolas, Cheryl Lester, Rebecca Mansfield, Greg Roush, Latonya Meekins
V.U.
Approve Creation of Assistant Softball Coach Positions & Stipends - WHHS
V.V.
Approve Revised Job Description - Data Specialist
Our STI Specialist resigned in January. Based upon the transition from STI to Infinite Campus software for the state reporting systems and the need for various departments to merge data, we have revised the previous position to include inter-departmental data sharing and to address the transition from STI to other types of data.
Prior to filling this vacant position, we need to redefine the job responsibilities which parallel our current needs.
Approve the Revised Job Description from STI Specialist to Data Specialist.
V.W.
Approve Bond of Depository for Public School Funds - 2007-2008
KDE requires school districts to submit a Bond of Depository each year.
Approval of the Bond of Depository
V.X.
Approve Contract with Capital Plaza Hotel for PD Training
V.Y.
Approve Contract with Amend Psychological Services, PSC for Independent Evaluation
V.Z.
Approve 2008 Reality Store Sponsorship
V.AA.
Approve Contract with Frankfort Convention Center for Graduation - June 8, 2008
V.BB.
Approve Contract with Central Kentucky Psych Services for Independent Evaluation
V.CC.
Approve Emergency Full-Time Emergency Certification for Kim Meyer and Katie Bratton
VI.
Executive Session per KRS 61.810
Pursuant to KRS 61.810, the Franklin County Board of Education must go into Executive Session for:
1. Discussions of proposed or pending litigation...
2. To consider the Superintendent's semi-annual (formative) evaluation...
To enter into Executive Session as stated above
Motion Passed: To enter into Executive Session as stated above 8:12 passed with a motion by Tim Metzger and a second by Larry B. Perkins.
VII.
Exit Executive Session
That the Board come out of Executive Session
Motion Passed: That the Board come out of Executive Session 9:23 p.m. passed with a motion by Stanley Salchli and a second by Larry B. Perkins.
VIII.
Adjournment
The next meeting of the Franklin County Board of Education will be Monday, March 17, 2008, at FCHS. Please note that this is a location change.
That the meeting be adjourned
Motion Passed: That the meeting be adjourned 9:23 p.m. passed with a motion by Mr. Doug Crowe and a second by Tim Metzger.
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