Franklin County
March 03, 2008 7:00 PM
March 3, 2008, Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.

I.A. News From the Schools
I.B. Award Superintendent's Cup
Rationale

The Superintendent's Cup will be awarded to the winner of the Elementary Quick Recall competition.

II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. New Business
III.A. Adopt Resolution for Refunding Series 2001 Bonds
Rationale

We have been notified by our fiscal agent (First Kentucky Securities Corporation) that it would be advantageous for us to refinance some existing debt for buildings (Series 2001).  Because the bond market is fluid we occasionally can refinance some of our bonds and gain additional bonding capacity. 

RESOLUTION OF THE BOARD OF EDUCATION OF THE FRANKLIN COUNTY SCHOOL DISTRICT, INITIATING THE REFINANCING PROCESS IN ORDER TO REFUND AND RETIRE CERTAIN OF THE OUTSTANDING FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2001 ORIGINALLY ISSUED TO FINANCE THE PROJECT; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; AND APPROVING THE PLAN OF REFINANCING SAID PROJECT GENERALLY.

Recommended Motion

That the attached resolution be adopted

Actions Taken

Motion Passed:  That the attached resolution be adopted passed with a motion by Mr. Doug Crowe and a second by Tim Metzger.

III.B. Call to Order - Meeting of the Franklin County School District Finance Corporation
Rationale

The Franklin County School District Finance Corporation must convene to conduct business.

III.C. Adopt Resolution for Refunding Series 2001 Bonds
Rationale

Because of an improving bond market (from 2001), the fiscal agent is recommending that the Franklin County School District Finance Corporation approve the attached resolution:

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE FRANKLIN COUNTY SCHOOL DISTRICT FINANCE CORPORATION, PROVIDING FOR THE ISSUANCE OF $7,180,000 PRINCIPAL AMOUNT (WHICH MAY BE INCREASED OR DECREASED BY THE AMOUNT OF $720,000) OF SCHOOL BUILDING REFUNDING REVENUE BONDS, SECOND SERIES OF 2008, DATED MARCH AS OF DELIVERY (THE REFUNDING BONDS) IN ACCORDANCE WITH SECTIONS 162.120 THROUGH 162.300, 162.385 AND 58.180 OF THE KENTUCKY REVISED STATUTES, FOR THE PURPOSE OF RETIRING PRIOR TO THEIR RESPECTIVE MATURITIES CERTAIN OF THE OUTSTANDING FRANKLIN COUNTY (KENTUCKY) SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2001, DATED AUGUST 1, 2001 (THE PRIOR ISSUE) THROUGH THE DEPOSIT AND INVESTMENT IN ESCROW OF THE NET PROCEEDS OF THE REFUNDING BONDS; PROVIDING FOR THE PAYMENT OF PRINCIPAL OF AND INTEREST ON CERTAIN BONDS OF SAID PRIOR ISSUE BY REDEMPTION IN ADVANCE OF MATURITY, PROVIDING FOR THE CREATION OF CERTAIN FUNDS TO EFFECT THE DEFEASEMENT OF THE RIGHTS OF THE OWNERS OF CERTAIN OF THE BONDS OF THE PRIOR ISSUE AND THE TRANSFERS OF CERTAIN AMOUNTS INTO CERTAIN FUNDS; PROVIDING FOR THE PAYMENT OF SAID REFUNDING BONDS AND THE INTEREST THEREON, PROVIDING FOR THE RIGHTS OF THE REGISTERED OWNERS OF SAID REFUNDING BONDS AND THE ENFORCEMENT THEREOF; AND PROVIDING FOR AN ADVERTISED PUBLIC COMPETITIVE SALE OF SAID REFUNDING BONDS.

Recommended Motion

That the Franklin County School District Finance Corporation adopt the attached resolution

Actions Taken

Motion Passed:  That the Franklin County School District Finance Corporation adopt the attached resolution passed with a motion by Tim Metzger and a second by Stanley Salchli.

III.D. Adjourn Meeting of the Franklin County School District Finance Corporation
Rationale

In order for the Franklin County Board of Education to reconvene, the Franklin County School District Finance Corporation must adjourn.  

Recommended Motion

That the meeting be adjourned

Actions Taken

Motion Passed:  That the meeting be adjourned 7:28 passed with a motion by Mr. Doug Crowe and a second by Larry B. Perkins.

III.E. Approve Contract with School Management Associates, Inc.
Rationale

In order to address the current and future state budgets impact on the instructional program in the Franklin County Public Schools, we need to develop a financial plan for increasing our contingency funds over the next three years.  We also need to update our district finance software and reporting documents to facilitate importing and exporting data from the Kentucky Department of Education and other sources.

School Management Associates, Inc., (SMA) currently serves five districts in our region and has demonstrated significant improvements in financial planning and reporting  for each of these districts.  They limit their services to six districts per year.  Among the services I have requested from SMA are as follows:

1. Assisting with 3, 5, and 10 year enrollment projections
2. Preparing annual state and local revenue projections
3. Assisting our district personnel in designing templates 
   and utilizing software for school and district budgets
4. Providing an analysis of the Board's existing system of 
   financial controls and recommending areas for
   improvement
5. Providing a staffing and salary analysis

The annual fee for these services would be $16,143. 

Recommended Motion

Approve the contract with School Management Associates, Inc.

Actions Taken

Motion Passed:  Approve the contract with School Management Associates, Inc. passed with a motion by Mr. Doug Crowe and a second by Larry B. Perkins.

III.F. Approve Proposed School Calendar for 08-09 & Draft Calendars for 09-10, 10-11
Rationale

I have recommended the development of calendars for the next three years.  The District Calendar Committee met on Wednesday, February 27 and approved the recommended calendars for 2008-09, 2009-10, and 2010-11. 

At the joint Board meeting between the Franklin Independent Board and the Franklin County Public Schools Board, FIS Board members requested that our fall and spring breaks coordinate with their approved 2008-09 calendar.  We honored that request.  We also added 1 early release day each quarter to allow teachers to work on job-embedded professional development, meetings, and analysis of Common Assessments.

Once approved, we will forward the DRAFT calendars for 2009-10 and 2010-11 to Frankfort Independent Schools for coordination.

Recommended Motion

Approve the 2008-09 Calendar and the DRAFT calendars for 2009-10 and 2010-11.

Actions Taken

Motion Passed:  Approve the 2008-09 Calendar and the DRAFT calendars for 2009-10 and 2010-11. passed with a motion by Stanley Salchli and a second by Tim Metzger.

IV. Reports to the Board
IV.A. Construction
IV.A.1. Progress Report on Hearn Elementary at Copperleaf
Rationale

Representatives from Sherman-Carter-Barnhart, Architects will present a report on Hearn Elementary at Copperleaf.

IV.A.2. Approve Pay Application #8 - Hearn Elementary at Copperleaf
Rationale

Sherman-Carter-Barnhart, Architects are recommending payment of Pay Application #8 in the amount of $589,564.99 to Alliance Corporation for work accomplished on Hearn Elementary at Copperleaf.  The balance to finish, including retainage, is $3,722,131.19.

Recommended Motion

Approval of payment of $589,564.99 to Alliance Corporation

Actions Taken

Motion Passed:  Approval of payment of $589,564.99 to Alliance Corporation passed with a motion by Mr. Doug Crowe and a second by Stanley Salchli.

IV.B. Approval of Minutes - February 4, 2008, Regular Meeting
Rationale

The minutes of the February 4, 2008, Regular Meeting are presented for your review and approval.

Recommended Motion

Approval of the minutes of the February 4, 2008, Regular Meeting

Actions Taken

Motion Passed:  Approval of the minutes of the February 4, 2008, Regular Meeting passed with a motion by Mr. Doug Crowe and a second by Larry B. Perkins.

IV.C. Approval of Minutes - February 19, 2008, Special Meeting
Rationale

The minutes of the February 19, 2008, Special Meeting are presented for your review and approval.

Recommended Motion

Approval of the minutes of the February 19, 2008, Special Meeting

Actions Taken

Motion Passed:  Approval of the minutes of the February 19, 2008, Special Meeting passed with a motion by Larry B. Perkins and a second by Tim Metzger.

IV.D. Approval of Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Stanley Salchli and a second by Tim Metzger.

IV.E. Superintendent's Activities
Rationale

Ms. Buecker's activities for the month of February are presented for your information.

February 1
- Interviewed two candidates for Community Ed Director

February 4
- Met with Chrissy Jones and Charley Preston
- Attended ICAP Meeting with KEA - EMS
- Attended Board Meeting

February 5
- Met with H.M. Snodgrass - CKEC
- Met with Melissa Rogers and EMS Staff
- Attended Career & Tech Bidders Conference
- Attended Postsecondary Council Meeting

February 6
- Attended ICAP Meeting - CTC
- Conducted Early Learning Village Interviews
- Met with Teacher

February 7
- Attended Regional Advisory Committee Meeting - KSU
- Met with Cindy Owens (EPSB)
- Conducted Early Learning Village Interviews
- Attended Open House - WHHS

February 8
- Met with Greg Gaby
- Met at CTC
- Conducted Early Learning Village Interviews
- Attended Chamber of Commerce Annual Meeting

February 11
- Attended ICAP Meeting - WHHS
- Met with Chrissy Jones & Charley Preston

February 13
- Attended AASA Conference - Tampa, FL

February 14
- Attended AASA Conference - Tampa, FL

February 15
- Attended AASA Conference - Tampa, FL

February 16
- Attended AASA Conference - Tampa, FL

February 17
- Attended AASA Conference - Tampa, FL

February 18
- Attended AASA Conference - Tampa, FL

February 19
- Conducted Central Office Staff Meeting
- Met with Chrissy Jones & Charley Preston
- Met with Myra Vaughn, Charley Preston, Kyle Sexton
- Attended Special Board Meeting

February 20
- Met with Charley Preston, Deborah Wigginton, Mary Foster
- Attended Hearing - KY Court of Appeals
- Met with Martha Lail
- Attended Teleconference with Dewey Hensley
- Met with Ed Wasson

February 22
- Attended KSBA Annual Conference - Galt House

February 23
- Attended KSBA Annual Conference - Galt House

February 25
- Met with Chrissy Jones & Charley Preston
- Met with FCEA
- Met with Teacher

February 26
- Met with Charley Preston, Mark Watson, Kim Gearhart, and Bus Driver
- Attended Chamber Board of Directors Meeting
- Attended YMCA Board Meeting

February 27
- Met with Martha Lail
- Attended OVEC Meeting - Shelbyville
- Attended Superintendent's Cup - Westridge
- Met with Calendar Committee

February 28
- Attended Administrative Staff Meeting
- Met with Melissa Rogers, Charley Preston, Chrissy Jones
- Met with Arvin & Associates

February 29
- Met with Bus Driver and KEA
- Met with Ed Breckel, Holly Waits, Sandra Stewart, Charley Preston
- Met with Sharon Collett

IV.E.1. Superintendent's Correspondence
Rationale

Correspondence with Ms. Buecker is presented for your information:

Completion of "Superintendent Training & Testing Program"

IV.F. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

SUPERINTENDENT'S  PERSONNEL  ACTIONS
as of February 28, 2008

EMPLOYMENTS AND APPROVAL FOR EXTRA DUTIES:

Transportation:
Christy Perkins, Bus Monitor

Community Education:
Frank Smith, Asst Child Care Director

Collins Lane:
Deborah Moore, School Secretary

Elkhorn Elem:
April Conway Johnson, Special Education Teacher

Hearn Elem:
Beth Nickel, Intermediate Teacher

Bondurant Middle:
Jonathan MacDonald, Asst Basketball Coach
Burleigh Grimes, Head Girls’ Soccer Coach
Vicki Hockensmith, Cheerleading Coach
John Blackburn, Asst Boys’ Soccer Coach
Paul Curry, Baseball Coach
Michael Goss, Boys’ Soccer Coach

Elkhorn Middle:
Patrick Curran, Instructional Aide
Gary Preece, Asst Basketball Coach

Franklin County High School:
Ritchie Tyre, Asst Baseball Coach
Brian Foster, Asst Baseball Co-Coach
Jeffrey Wilhoite, Asst Baseball Coach
Mike Schardein, Head Track Coach
Nicole McCoy, Asst Softball Coach
Jeffrey Kell, Girls’ Tennis Coach
Revel Moore, Asst Baseball Co-Coach
Ted Marlette, Asst Softball Coach

Western Hills High School:
Christian Adair, Head Track Coach
Christopher Hoover, Asst Basketball Coach
Dustin Fore, Asst Baseball Coach
Buddy Ritchie, Asst Baseball Coach
Jerry Comley, Asst Softball Coach
Jeff Howard, Asst Baseball Coach
Jeff Pritchett, Softball Coach
Randy Buchanan, Asst Softball Coach

Classified Substitutes:
Chelsea Carreer, Substitute Instructional Aide
Shirley Clark, Substitute Instructional Aide
Stefanie Adams, Substitute Instructional Aide
Bambi Jones, Substitute Instructional Aide
Martha Blackburn, Substitute Instructional Aide
Essie Dowdell, Substitute Cook/Baker
Angela Doss, Substitute Cook/Baker
Ursula Moore, Substitute Cook/Baker

Substitute Teachers:
Ann Cox        Lindsay Carter          Katie Barnette           Melinda Simpson
Jessica Kiser            Martha Blackburn    Terri Roberts             Dana Bradford
Gerald Shaw Randy Driver                        Diana Tice                 Allison Myers
Ethan Tupts

RESIGNATIONS:

William Brock, Mathematics Teacher, Elkhorn Middle, effective 2/13/08
Edward Sams, Custodian, FCHS, effective 2/5/08
Jean Locker, Cook/Baker, Elkhorn Elem, effective 2/15/08
Michelle New, Primary Teacher, Bridgeport Elem, effective 2/28/08

RETIREMENTS:
Greg Gaby, Principal, Bondurant Middle, effective 6/30/08
Dennis Hancock, Principal, WHHS, effective 6/30/08

TRANSFERS:
Rebecca Roberts, from School Secretary to FRC Coordinator, Collins Lane
  effective 2/11/08
Stacy Moore, from Instruction Aide at Elkhorn Elem to Director of Frankfort/
  Franklin County Community Education Center, effective 2/19/08

RECLASSIFICATIONS:
Anthony Hockensmith, from Vehicle Mechanic II to Vehicle Mechanic III
  effective 2/1/08
Gregory Grimes, from Vehicle Mechanic II to Vehicle Mechanic III
  effective 2/1/08



IV.G. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

V. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. Doug Crowe and a second by Tim Metzger.

V.A. Approve Payment of Bills
Rationale

Orders of the Treasurer

Date: 03/03/08

Warrant #: 030308

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 03/03/08

Warrant #: SFS030308

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Recommended Motion

Approval of payment of bills

V.B. Approve Leaves of Absence
Rationale

The following employees are requesting a Leave of Absence:

1.  Kendra Quire, Elkhorn Elementary
Maternity Leave (up to 30 days paid) 2/8/08-4/28/08

2.  Andrea Russell, Bridgeport Elementary
Maternity Leave (up to 30 days paid) 1/26/08-3/31/08

3.  Eryn Looney, Elkhorn Elementary
Maternity Leave (up to 30 days paid) and/or Family Medical Leave 5/2008-end of 07/08 school year

4.  Annie Moore, Hearn Elementary
Maternity Leave (up to 30 days paid) 5/2008-end of 07/08 school year

5.  Terri Roberts, Elkhorn Elementary
Disability Leave 3/17/08-4/14/08

6.  Barry Burkett, Community Ed.
Five (5) Days Leave (without pay), between 4/1/08-4/30/08

Recommended Motion

Approval of the Leaves of Absence as requested

V.C. Declare Surplus Property
V.D. Approve Community Service Project to Install Fencing - Westridge Elementary
V.E. Approve Waiver for March 1 SBDM Allocations to May 1
Rationale

The Kentucky Board of Education has extended the March 1 deadline for notifying school councils of 2008-2009 staffing allocations until May 1.  Our Board Policy 02.4331 states March 1 as the deadline therefore we must waive that provision in our current policy (for this year only) to May 1.

Recommended Motion

That the Board waive the March 1 provision in Board Policy 02.4331 to May 1 for this year only

V.F. Approve Assembly Contract with Shakespeare Festival - EES
V.G. Approve Assembly Contract with New Performing Arts, Inc. - EES
V.H. Approve Contract with Scholastic Books - EES
V.I. Approve Contract with American Coach Travel - FCHS Softball
Rationale

Last month the Board approved this trip for the FCHS Softball Team and they are requesting approval of the contract with American Coach Travel.

V.J. Approve 2008 Summer Camp Agreement with Frankfort YMCA - PME
V.K. Approve Contract with Star Cruises - Cougar's Corner
V.L. Approve Fundraising Activity - HES
V.M. Approve Fundraising Activity - CLE FRC
V.N. Approve Fundraising Activity - EES
V.O. Approve Overnight Travel - WHHS FCCLA
V.P. Approve Overnight Travel - WHHS Softball
V.Q. Approve Out-of-State Travel - Christina Thomas
V.R. Approve Out-of-State Travel - CTC Welding Class
V.S. Approve Out-of-State Travel & Transportation Contract - BMS 8th Grade
V.T. Approve Out-of-State Travel for Kelly Neal, Matthew Nicolas, Cheryl Lester, Rebecca Mansfield, Greg Roush, Latonya Meekins
V.U. Approve Creation of Assistant Softball Coach Positions & Stipends - WHHS
V.V. Approve Revised Job Description - Data Specialist
Rationale

Our STI Specialist resigned in January.  Based upon the transition from STI to Infinite Campus software for the state reporting systems and the need for various departments to merge data, we have revised the previous position to include inter-departmental data sharing and to address the transition from STI to other types of data.

Prior to filling this vacant position, we need to redefine the job responsibilities which parallel our current needs.

Recommended Motion

Approve the Revised Job Description from STI Specialist to Data Specialist.

V.W. Approve Bond of Depository for Public School Funds - 2007-2008
Rationale

KDE requires school districts to submit a Bond of Depository each year.

Recommended Motion

Approval of the Bond of Depository

V.X. Approve Contract with Capital Plaza Hotel for PD Training
V.Y. Approve Contract with Amend Psychological Services, PSC for Independent Evaluation
V.Z. Approve 2008 Reality Store Sponsorship
V.AA. Approve Contract with Frankfort Convention Center for Graduation - June 8, 2008
V.BB. Approve Contract with Central Kentucky Psych Services for Independent Evaluation
V.CC. Approve Emergency Full-Time Emergency Certification for Kim Meyer and Katie Bratton
VI. Executive Session per KRS 61.810
Rationale

Pursuant to KRS 61.810, the Franklin County Board of Education must go into Executive Session for:

1.  Discussions of proposed or pending litigation...

2.  To consider the Superintendent's semi-annual (formative) evaluation...

Recommended Motion

To enter into Executive Session as stated above

Actions Taken

Motion Passed:  To enter into Executive Session as stated above 8:12 passed with a motion by Tim Metzger and a second by Larry B. Perkins.

VII. Exit Executive Session
Recommended Motion

That the Board come out of Executive Session

Actions Taken

Motion Passed:  That the Board come out of Executive Session 9:23 p.m. passed with a motion by Stanley Salchli and a second by Larry B. Perkins.

VIII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be Monday, March 17, 2008, at FCHS.  Please note that this is a location change.

Recommended Motion

That the meeting be adjourned

Actions Taken

Motion Passed:  That the meeting be adjourned 9:23 p.m. passed with a motion by Mr. Doug Crowe and a second by Tim Metzger.