The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

The second reading on the updated and revised 2016-2017 policies and procedures are attached for your approval.

Approval of the attached 2016-2017 Policy and Procedure Updates

Order #209 - Motion Passed:  Approval of the attached 2016-2017 Policy and Procedure Updates passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Per KRS 160.570. Each board of education shall appoint a bank, trust company, or savings and loan association to serve as its depository.  According to the administrative regulation, by July 1 of each year the depository selected shall, before entering upon its duties, execute bond for the faithful performance of its duties, to be approved by the local board of education and the Commissioner of Education. Security for the bond shall be deposited with an escrow agent in an amount equal to the penal sum of the bond. Per KRS 41.240 (4), and (5) the securities and obligations shall consist of United States Government Bonds, Kentucky School Revenue Bonds, or Federal Government Agency Obligations, including obligations listed in KRS 66.480 (1)(c).

Approve the attached Bond of Depository

Order #210 - Motion Passed:  Approve the attached Bond of Depository passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

The June 6, 2016 minutes are attached for your approval. Mr. Doug Crowe was absent from this meeting and must abstain from voting.

Approve the June 6, 2016 minutes as presented

Order #211 - Motion Passed:  Approve the June 6, 2016 minutes as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

The June 20, 2016 minutes are attached for your approval. Dr. Jennifer Grisham-Brown was absent from this meeting and must abstain from voting.

Approve the June 20, 2016 minutes as presented

Order #212 - Motion Passed:  Approve the June 20, 2016 minutes as presented passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

As per Board Policy 09.15, all school fees must be approved in advance by the Board.  Attached are the current fees being charged.  Changes to the fees are in red.  Please note students who qualify for the federal school lunch program are not required to pay identified fees.

Approval of the attached school fees

Order #213 - Motion Passed:  Approval of the attached school fees passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

Attached is a contract to provide GPS technology for our school buses.  The system has numerous features which will enhance the transporting of our students.  The GPS system includes real time and historical location data, along with the capability of dispatch sending unlimited messages to drivers, as well as drivers sending messages to dispatch.  There are many features to the system and full implementation of the system will be over time.  

Mr. Watson considered two proposals, Synovia and Zonar, and recommended Zonar.  Mr. Breckel also reviewed the proposals and recommended approval of the Zonar contract.

Approve Zonar contract for GPS system

Order #214 - Motion Passed:  Approve Zonar contract for GPS system passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

Attached are requests for Section VII funds.  Individual schools and requests from the district are attached for your review and approval.  A table including all requests with the superintendent's recommendation regarding approval is included for all requests.

Approve Section VII requests for Bridgeport Elementary and Elkhorn Middle School

Order #215 - Motion Passed:  Approve Section VII requests for Bridgeport Elementary and Elkhorn Middle School passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

The June 2016 Financial Report is presented for your review and approval.

Approve the June 2016 financial report

Order #216 - Motion Passed:  Approve the June 2016 financial report passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

The carpet and tile in specific areas in 10 schools need to be replaced.  The existing flooring has been utilized for several years and with the age of the carpet in conjunction with the volume of traffic this resulted in the need for new flooring.  Areas in the various schools vary based on the need of the school.  This would be a phased project and the work will be completed during breaks.  If approved, Capital Outlay funds will be utilized to fund the project.

Attached is the BG 1 and Architect Agreement for the Flooring Project.

Schools:

Academy -corridors, classrooms, and some common areas; Bondurant Middle - library, theatre, and music rooms; Bridgeport - library; Early Learning Village - library and auditorium; Elkhorn Middle - library; Elkhorn Elementary - library; Franklin County High School - some offices, library, computer labs, chorus area; Peaks Mill - library, conference room, guidance office; Westridge - library; and Western Hills High School - music rooms, some classrooms, some offices, library.

Approve flooring replacement BG1 and Owner Architect Agreement

Order #217 - Motion Passed:  Approve flooring replacement BG1 and Owner Architect Agreement passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

At the June 6, 2016 the Board approved the submission of a Request for Proposal (RFP) for a construction manager for the Collins Lane Elementary construction project.  The RFP resulted in two proposals from very reputable companies, Alliance Corporation and Wehr Constructors, INC.  Both companies have outstanding references and since the fee schedule is established by KDE, the cost would be the same.  After consideration, Mr. Wells and I are recommending Wehr Constructors to serve as the construction manager for the Collins Lane project.  Attached for your approval is Owner and Construction Manager as Advisor agreement.

Approval of owner and construction manager as advisor agreement

Order #218 - Motion Passed:  Approval of owner and construction manager as advisor agreement with Wehr Construction passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

Jim Masters will review the March 2016 ACT results for the 2016 juniors.

Ms. Jones will update the Board on dual credit opportunities for juniors and seniors.

Ms. Jones' activities for the month of June are presented for your information.

1  - Meeting with J. Miller; Community meeting

2  - Administrative staff meeting; Phone conference - Chenoweth law office

3  - CIA meeting, Finalize board meeting agenda

4  -

5  -

6  - Principal meetings

7  - Five Oaks Communication; American Heart Association meeting; CPE STEM Pride meeting

8  - Principal meetings

9   - Principal meetings

10 - X-day

11 -

12 -

13 - X-day

14 - X-day

15 - X-day

16 - Board meeting preparation

17 - Board Meeting preparation; Meeting with C. Peal

18 -

19 - 

20 - Curriculum alignment; Education community partnership meeting; Board meeting

21 - Curriculum alignment; Meeting with T. Zisoff and H. Barber; Meeting with G. Wells

22 - Curriculum alignment; Principal meeting

23 - Curriculum alignment; Principal meeting, ASP meeting

24 -Curriculum alignment; Parent meeting

25 - FCHS Class of 1976 Tour

26 -

27 - Administrative retreat preparation

28 - Administrative retreat preparation; Five Oaks Communication

29 - Administrative retreat preparation; Board meeting agenda preparation

30 - X-day

Correspondence with Ms. Jones is presented for your information.

Personnel Actions taken since the last meeting of the Board and staff assignments for the 2016-2017 Fiscal Year are presented for your review/information.

Reports from the following schools' SBDM Councils are presented for your review:

Bridgeport Elementary

Elkhorn Elementary

Early Learning Village

Peaks Mill Elementary

Westridge Elementary

Bondurant Middle

Elkhorn Middle

Franklin County

Western Hills

The attendance report for the 9th and 10th months are presented for your review. 

The Consent Agenda is presented for your approval.

Approval of the Consent Agenda as presented

Order #219 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

Orders of the Treasurer

Date:   

Warrant #:    071116     Fund: General Fund/Federal Programs

Warrant #: M063016      Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Request permission to enter into a MOA with EKU to host the Graduated Licensing Program at Wester Hills High school. 

approve MOA with EKU

Attached is the renewal of the Compass Learning contract, which our high schools utilize for credit recovery.   The amount is $14,000 less due our high schools utilizing CERT as the benchmarking assessment which and the Academy switching to APEX learning as the computer-based instruction for applicable students.

Attached is the 2016-2017 agreement with the University of Louisville to provide professional clinical and student teacher experiences for prospective educators.

Western Hills would like to request contracting with Chris Burrell for golf lessons with the boys' golf team.  He will invoice the boys' team up to $650 for services to the team.  Funds for the contract will be paid from the boys' golf activity account.  

Ms. Vivian is requesting approval of the contract for the on-line learning program APEX.  APEX was piloted at The Academy during the 15-16 school year and proved to beneficial to our students.  The APEX learning system will replace the COMPASS Learning on-line system.

Westridge Elementary requests the board approve the attached contract with ROALD DAHL'S WILLY WONKA JR for the 2016-2017 school year. The contract and quote are attached for your review and approval.

I am seeking approval of a contract to pay KY author, Lois Sepahban.  Ms. Sepahban spoke to 4th grade students at Hearn Elementary.  The amount of the contract is $500.00.  The funds for the contract will come from Hearn Book Fair Fundraiser. 

The school district is responsible for providing an interpreter at Admission and Release Committee (ARC) meetings for any parent(s)/guardian(s) who do not speak English. 

The Community Work Transition Program (previously called the Community Based Work Transition Program) is a cooperative effort between local school districts, the Office of Vocational Rehabilitation (OVR), and the Interdisciplinary Human Development Institute at the University of Kentucky (IHDI) to assist eligible students with pre-employment transition services to all students with disabilities starting with the most significantly disabled first from high school to employment.  Attached, please find a copy of the Memo of Understanding (MOU).

According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation. This contract will allow us to meet State and Federal guidelines.  Then funding for this service will come from IDEA Part B Basic.

EMS softball requests permission to contract with an outside service provider, Diamond Dynamics, for pitching instruction for the pitchers over the summer.  Funds for the contract will be paid from the school softball activity funds.  The softball coach will be present during the lessons.

Details are attached. 

Approval of 2016-2017 contract and business associate agreement with Franklin County Health Department for school nursing services.

Attached is the 2016-2017 Interagency Agreement between the Department of Juvenile Justice and Franklin County Public Schools for education services for youth committed to, or in the custody of, the Department at The Academy. Signed agreements for the current year are required prior to the entering into a Memorandum of Agreement with the Kentucky Educational Collaborative for State Agency Children per KECSAC regulations.

Renew NWEA MAP contract for reading, math, and language skills assessments used as benchmarking assessments in grades K-8. These assessments provide data to assist administrators and teachers in making inform instructional decisions in regards to individual students and to assist with the identification of students for participation in Response to Interventions (RTI) and extended learning.

Request that the Board accept monetary payment from Frankfort Regional Medical Center to be used for salary and benefits for Athletic Trainers for Western Hills High School and Franklin County High School for the 2016-17 school year.

Please approve the following people as contract vendors for the 2016 FCHS Band Camp:

Band camp staff 2016

Funds from the Band Boosters will be utilized.

Jana Flygstad = $300

Austin Alexander = $300

Charles Weitkamp = $300

David Goins = $300

Tara Bright = $600

Connor Moore = $300

Quinn Blandford = $1,100

Kaci King - $500

Adrianna Brown - $500

Christian Higginbotham - $300

We currently employ an educational interpreter and must have an option for providing a substitute interpreter when needed.  Interpreters are extremely hard to locate; therefore, Ms. Miller is requesting approval of the attached contract.

We occasionally have requests from ARC (Admissions and Release Committee) meetings for assistive technology evaluations throughout the school year.  Attached is a contract for your review and approval to provide such services as deemed necessary by the ARC.

Westridge requests the board approve the Family Resource Center Director work 225 days instead of the 240 days.  Utilizing Section VI funds, Westridge will supplement 46 days to ensure a total of 225 days.  The FRYSC grant provides funds for 179 days of the 225 day contract. 

Hearn Elementary is seeking approval of the Life Adventure Center contract. In an effort to strengthen our professional community and foster a positive climate and culture, the staff will participate in team activities that are intentionally designed to promote team building. The event will be paid for from the remaining 2015-2016 Professional Development funds.

Ms. Greenwell is requesting approval of the attached contract with Heartland/Mosiac to upgrade the computer system.   This updated program will provide storage of the food service data in the cloud.  This was also recommended by Mr. Pack.

Please approve the following people as contract vendors for the 2016 WHHS Band Camp.  Camp fee funds will be utilized to pay the identified amount.

Band camp staff 2016

Jana Flygstad-flute-$300
Dennis McElroy- clarinet-$300
Alyssa Hensley- clarinet-$300
Cara Johnson- saxophone-$300
Daniel Taylor- horn-$300
David Goins- trumpet-$300
Tanner Hutchins- trumpet-$300
Drew O'dell- trumpet-$300
Noah Strunk- trombone-$300
Rick Moreno- low brass-$300
Logan Clark- tuba/euph-$300
Derek Erwin- percussion-$500
Jenny Carr-percussion-$500
Jaret Ellis- percussion-$500
Lee Gay- majorettes-$300
Julie Armstrong- majorettes-$300
Meagan Henry- drum majors-$300

An invoice from Kentucky School Boards Association for Membership dues (July 1, 2016 - June 30, 2017) in the amount of $6,124.34 is attached for your approval.

The attached LAVEC Memorandum of Agreement (MOA)is required to be submitted annually for the Local Operated Technical Centers. The attached contract shows the budget breakout along with a 2nd attachment that reflects the line item codes for the proposed amounts. This budget will help to maintain and improve the programs within the technical center.

The following position changes are requested in order for Nutrition Services to operate more efficiently and to improve cost effectiveness.

Hearn Elem                    Assistant Manager     from 8X182 to 7X182

Early Learning Village     Cook                         from 6X182 to 4X182

Collins Lane Elem           Cook                         from 7X182 to 6X182

Collins Lane Elem           Cook (4X182)            Abolish

We currently have a vacant Family Consumer Science position at WHHS.  This position has been posted since April 28, and we received three applications.  None of the applicants are certified to teach FAMCO.

After conducting interviews and having consulted with his SBDM Council, Mr. Roush has recommended Ms. Lacy Tackett for employment as the FAMCO Teacher.  Ms. Tackett holds a BA in Family Science from the University of Kentucky and has worked as a Substitute Teacher and After School Teacher for Fayette County.

We are requesting that the Board grant authorization to apply for Full-Time Emergency Certification for Ms. Tackett to teach FAMCO for grades 9-12.

Create for the 2016-2017 school year:

• A daytime ESS-part-time certified position for math.  The individual would work 3 hours/day for 128 days.  Funds for the position would be paid from 2016-17 ESS allocations (62.5% of the position) and Title I allocations for the remaining 37.5 %.

• Boys and girls basketball coach to be paid a stipend of $300, with funding from Tiger Time funds.

Jami Miller is  requesting the Parent Involvement Coordinator' position be increased from 4 hours x 190 days to 6 hours x 190 days for the 2016-17 school year to provide this singular service.

The funding for this increase in time will be obtained from general fund and will be reimbursed from Office of Vocational Rehabilitation (OVR).

The Superintendent, in consultation with the Director of Special Education, will recommend to the Board for approval a list of Franklin County School District Representatives Admission and Release Committee (ARC) Chairs by job or position title.  The Superintendent, or designee, may designate which specific staff member on the approved list will serve as the Franklin County School District Representative for any Admission and Release Committee meeting as per Franklin County Schools Special Education Procedures.

Attached is the updated list of district/school representatives ARC Chairs as of 7/8/2016.

Elkhorn Elementary School is requesting that one Custodian position be increased from 6 hours per day to 7 hours per day.  This increase would put them 77.5 hours above their classified allocation.  They plan to pay for this overage with ASP funds.

Ms. Miller requests that the board increase the contract days for the position of School Psychologist-Preschool Facilitator from 220 to 240.  The extra days are needed for the recruitment of preschool students and for additional assistance with the ARC/IEP process and student evaluations.  This position is paid from IDEA Basic funds.

Ms. Blankenship is requesting the creation of a boys and a girls basketball coach for the 2016-2017 school year.  Each coach would be paid a stipend of $500 and ASP funds would be utilized for the cost.

Reclassify (1) Maintenance Tech I position to a Maintenance Tech II position based on established district requirements.

We request that the reclassification of this position be retroactive to 7/1/16.

Hearn Elementary School is requesting the following position changes:

Abolish 1 Reading Teacher position

Create 1 Instructional Aide position (6.5X182)

These positions are paid with Title I funds.

 When a district Speech Pathologist needs to be out due to illness or emergency, these absences are not covered by substitute teachers as Speech services are highly specialized and must be delivered by an actual licensed Speech Pathologist.  We have at least two Speech Pathologists who will need to be out for extended periods during the 16-17 school year, and these absences will need to be covered.  Therefore, we are requesting the creation of one PT Speech Pathologist position to work on as as-needed basis.  We anticipate this position will be utilized for up to 30 days.

Lindsey Wilson College 

210 Lindsey Wilson St, Columbia, KY 42728

Depart EMS Sunday July 17 @ 3:00pm or perhaps Monday the 18th morning if the dorm rooms are not ready yet.  

Return Wednesday July 20 @ 5:00pm

Fee is $175.00 paid by the player and is paid directly to Lindsey Wilson College

25 players

Coaches

1 female chaperone to be named

Each team plays several games, girls and coaches stay on campus in dorm rooms. 

Requesting school bus transportation. With a drop off and return to pick up. Bus request is attached 

The Western Hills Band and Choir programs would like to request permission to perform on the Carnival Cruise Ship Adventure during Spring Break of the 2016-17 school year.  THe students would take a charter bus to the departure site in Florida.  There would be approximately 150 students attending and performing on the trip.  All funding would come from the booster clubs via fundraising throughout the school year.  There will be approximately 50 parent chaperones attending that will have back ground checks, to include Stephanie Wallace and Merideth Goins. 

An agenda and contract are attached for your review and approval.. 

Mr. Hardin and Mr. Hancock are seeking approval for five students from the Career and Technical Center to attend the annual Career and Technical Education Conference.  The conference will be held in Louisville at the Galt House.  These five students were invited to provide IT support throughout the conference beginning on July 17 and concluding on July 19.  These students will be accompanied by Mr. Hancock and all expenses for their stay will be provided by KACTE, sponsor of the conference.  Students will be transported by their individual parent/guardian.

Kentucky high schools are mandated to submit annual Title IX reports.  Attached are the 2016 reports from Franklin County High School and Western Hills High School for your approval.

On behalf of the Bridgeport SBDM/PTA we are requesting the following fundraisers be approved and any contracts be signed.

1. August

   1. PTA Membership Drive and T-Shirt Sales at Bash Aug. 9^th    (ongoing)

      1. No Contract

      2. Proceeds will go in line item Fall Festival

2.  September

   1. PTA Bowling Night Sept. 12^th 5-8 PM

      1. No Contract

      2. Proceeds will go in line item Instructional Support

3. October

   1. Reading for Education Fundraiser Oct. 10

      1. No Contract

      2. Proceeds will go in line item Playground Equipment

4. November

   1. PTA Pie Sales Oct. 10- Oct. 27

      1. Pie Pick-Up date will be Nov. 18

      2. No Contract

      3. Proceeds will go in line item Playground Equipment

5. December

   1. PTA Santa Store Dec. 13^th and 14^th

      1. Penguin Patch Contract attached (Rm. 104)

      2. Proceeds will go in line item Instructional Support

   2. VIP Santa After Party Dec. 6^th and Dec. 8^th after Winter Music Program (Rm. 104): After the Winter Music Programs, families can come visit Santa Claus, enjoy hot chocolate and cookie decorating, and have their child’s picture taken with Santa.

      1. No Contract

      2. Proceeds will go in line item Instructional Support

6. February

   1. Candy Gram Fundraiser Feb 13^th and 14^th: Students will be able to send a Valentine Candy Gram to a friend on these days.

      1. No Contract

      2. Proceeds will go in line item Playground Equipment

7. March

   1. PTA Bowling Night March 13^th 5-8 PM

      1. No Contract

      2. Proceeds will go in line item Instructional Support

8. April

   1. PTA Fairy Tea Party April 27^th 5:30-7:00: Children will be able to attend a tea party with a fairy theme.  They can come dressed if they’d like.  There will be games and crafts as well as mini lessons on etiquette and manners.

      1. No Contract

      2. Proceeds will go in line item Fall Festival

9. May

   1. PTA Super Hero Training Camp May 4^th 5:30-7:00: Children will decorate their own super hero cape and train to complete an obstacle course.  There will be games and mini lessons on characterization and being a good citizen/friend.

      1. No Contract

      2. Proceeds will go in line item Fall Festival

Bondurant Middle School Librarian Leigh Kuhn is requesting permission to hold the following fundraisers for the 2016-2017 school year:

Two Book Fairs one in the Fall and the second in the Spring.

Pumpkin Decorating Contest - October, students will decorate a pumpkin as their favorite book character, the school will then vote on the best by giving pennies.

Book Swap - all year long, students can bring in old books to swap for .25

Jerky Sales - all year long, Ms. Kuhn will sell beef jerky products after school as students leave during dismissal.

Ear buds - Library will offer earbuds for sale for students to use in computer labs, all year long.

Collect Kroger, Box Tops, Labels for Education, Tyson A+ labels and Coke rewards caps all year long to turn in to each company for funds.

Ink Cartridge/phone recycling collect all year long for cash.

Funds will be used in library for resources used for students and Maker Spaces equipment/supplies.

BPE PTA requests Board approval to use the Flower Power Fall Product Fundraiser (August 11 -October 15) and the Flower Power Spring Product Fundraiser (November 1 - May 1).  There will be no contracts.  Proceeds will be used towards Alternative Classroom Seating (i.e. standing desks, sensory balls).

Bridgeport Elementary requests Board approval to have the following fundraisers for 2016-2017 school year approved:

Computer Lab recycling (on going)-proceeds for school tech

Art To Remember (February - March)-proceeds for Art program

All for Books (October and March)-proceeds for library program

Bookfair (October and March)-proceeds for library program

Music Dept - Kroger Cards  (on going) and Musical (Spring)-proceeds for music program

Jump Rope For Heart (February)-proceeds for pe program

School Pictures (Fall and Spring)-proceeds for school tech

Yearbook (Spring)-proceeds for instructional supply support

McDonalds Nights (to be announced)-proceeds for instructional supply support

Lets Play Race (September)-proceeds for pe program

Technology Dept - Bumblebee (Spring, date to be determined)-proceeds for school tech

K Kids - Bake Sale (Spring)-proceeds for k kids club operations/donations

Box Tops (on going)-proceeds for instructional supply support

Read-A-Thon (on going)-proceeds for instructional supply support

Wendy's For Manners Matters (on going)-support to continue these trips

No contracts involved

Collins Lane Elementary seeks approval for the attached 2016-2017 fundraising requests.

All forms have been correctly completed for purchase of text books and materials.

Approve

Request approval of Hearn Elementary 2016-2017 textbook plan.

The softball team would like to request a change in dates for their Summer Softball Camp.  The new dates would be July 28-29.  The coaches would volunteer to run the camp with assistance from the softball players. All proceeds will be used the needs of the softball team. 

The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, August 1, 2016.

That the meeting be adjourned at

Order #220 - Motion Passed:  That the meeting be adjourned at 6:44pm passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.