Franklin County
December 03, 2007 7:00 PM
December 3, 2007, Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.

I.A. Swear in New Board Member
Rationale

Larry Perkins won the November election to fill a vacant seat on the Board of Education.  Mr. Perkins needs to be sworn in to serve during the remaining three years on the term of this office.

I.B. News From the Schools
II. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

III. New Business
III.A. New Elementary School Update
Rationale

The district convened a Redistricting Committee and facilitated three public forums to present the committee's proposal.  This proposal was positively received by those attending the forums and was unanimously approved by the Redistricting Committee and the Franklin County Education Association (FCEA).

Redistricting for and opening the new elementary school will involve consideration of three issues requiring Board approval:

1.  Opening the Franklin County Early Learning Village- East for 2008-09 to be located at the current Hearn Elementary School Facility.

2.  Redistricting identified students from Hearn Elementary School to Elkhorn Elementary School for 2008-09.

3.  Moving the current Hearn Elementary School (grades 2 - 5) to the new elementary school to be named "Hearn Elementary School at Copperleaf."

Recommended Motion

The approval for each of these items will be addressed individually.

Actions Taken

Motion Passed:  Approval of all three items: 1. Opening the Franklin County Early Learning Village- East for 2008-09 to be located at the current Hearn Elementary School Facility. 2. Redistricting students from the neighborhoods including, but not limited to, Silverlake 1 & 2, Woodlands, Ravencrest, Butler & Grandview Heights from Hearn Elementary School to Elkhorn Elementary School for 2008-09. 3. Moving the current Hearn Elementary School (grades 2 - 5) to the new elementary school to be named "Hearn Elementary School at Copperleaf."All three items together. passed with a motion by Mr. William Cofield and a second by Tim Metzger.

III.A.1. Approval of the Development of the Franklin County Early Learning Village - East
Rationale

Emerging early childhood education research indicates a need for an intensive instructional program in literacy and numeracy for preschool, kindergarten, and first grade students.  District assessment data validates the priority need for an intentional focus on literacy and numeracy for our early learners.

The Redistricting Committee recommends the opening of the Franklin County Early Childhood Village - East to accommodate students in preschool, kindergarten, and first grade from Peaks Mill Elementary, Hearn Elementary, and Elkhorn Elementary Schools.  The goal for students is to exit the "Village" with literacy and numeracy skills to be at or above grade level.

Recommended Motion

Approve the development of the Franklin County Early Learning Village - East to open for the 2008-2009 school year.

III.A.2. Approval of the Redistricting Plan for the New Elementary School
Rationale

One of the charges for the Redistricting Committee was to assign students to Peaks Mill Elementary School, Hearn Elementary School, and Elkhorn Elementary School to reflect similar demographics for each school.  The committee recommends that we reassign students living in neighborhoods east of Versailles Road emptying onto East Main from Hearn Elementary School to Elkhorn Elementary School.   This would include the neighborhoods of Silverlake 1 & 2, Woodlands, Ravencrest, Butler & Grandview Heights.  The result from this reassignment is a very close parallel demographic profile for each of the three schools.

Recommended Motion

Approve the Redistricting Plan for the New Elementary School.

III.A.3. Approval of the Relocation of Hearn Elementary School
Rationale

With the opening of the Franklin County Early Learning Village to be located at the current Hearn Elementary School, the Redistricting Committee recommends the movement of the current Hearn Elementary School, including students in grades 2 - 5 and Principal - Kyle Sexton, to the new elementary school located in the Copperleaf subdivision.

Recommended Motion

Approve the relocation of Hearn Elementary School to the new elementary school in the Copperleaf subdivision.

IV. Reports to the Board
IV.A. Approval of Minutes
Rationale

The minutes of the November 5, 2007, Regular Meeting are presented for your review and approval.

Recommended Motion

Approval of the minutes of the November 5, 2007, Regular Meeting

Actions Taken

Motion Passed:  Approval of the minutes of the November 5, 2007, Regular Meeting passed with a motion by Mr. William Cofield and a second by Tim Metzger.

IV.B. Approval of Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Larry B. Perkins.

IV.C. District Annual Financial Audit Summary
Rationale

Jim Critchfield will discuss the summary of the district's annual financial audit.

Recommended Motion

Take this report under advisement.

IV.D. Construction
IV.D.1. Progress Report on New Elementary School
Rationale

Representatives from Sherman-Carter-Barnhart will present a report on the New Elementary School.

IV.D.2. Approve Payment of Architect's Invoice
Rationale

Sherman-Carter-Barnhart, Architects are requesting payment of $10,980 for work accomplished on the New Elementary School Project.

Recommended Motion

Approval of payment of $10,980 to Sherman-Carter-Barnhart, Architects.

Actions Taken

Motion Passed:  Approval of payment of $10,980 to Sherman-Carter-Barnhart, Architects. passed with a motion by Larry B. Perkins and a second by Mr. William Cofield.

IV.D.3. Approve Pay Application #5 - New Elementary School Project
Rationale

Sherman-Carter-Barnhart, Architects are recommending approval of Pay Application #5 to Alliance Corporation in the amount of $568,061.88 for work accomplished on the New Elementary School Project.  The balance to finish, including retainage, is $5,416,888.57.

Recommended Motion

Approval of payment of $568,061.88 to Alliance Corporation

Actions Taken

Motion Passed:  Approval of payment of $568,061.88 to Alliance Corporation passed with a motion by Mr. William Cofield and a second by Stanley Salchli.

IV.E. Superintendent's Activities
Rationale

Ms. Buecker's activities for the month of November are presented for your information.

November 1
- Attended Administrative Staff Meeting
- Attended Mayor's Presentation at Bridgeport
- Met with Historical Society

November 2
- Attended Learning Walk - BMS

November 5
- Attended New Superintendent Assessment - UK
- Attended Board Meeting

November 6
- Attended New Superintendent Assessment - UK

November 7
- Attended New Superintendent Assessment - UK

November 8
- Attended New School Construction Meeting
- Attended Recognition Celebration - Collins Lane
- Met with Sharon Collett
- Attended Redistricting Committee Meeting

November 9
- Attended Learning Walk - WHHS
- Met with Chrissy Jones and Jami Miller
- Served as Guest Speaker for the Bosom Buddies
  Annual Banquet

November 12
- Attended Learning Walk - EES
- Attended Faculty Meeting - EES
- Attended Faculty Meeting - HES

November 13
- Met with Charley Preston and Mark Watson
- Read at Peaks Mill
- Served as a panelist at the EMS PTO Meeting

November 14
- Attended Learning Walk - HES

November 15
- Attended Learning Walk - BPE
- Attended Thanksgiving Meal - CLE
- Attended Walkthrough at Thornhill
- Met with Teachers
- Met with Bob Bell
- Attended Parent Forum - Hearn Elementary

November 16
- Attended Learning Walk - WES
- Met with Bill Mayes
- Attended Doctoral Meeting - U of L

November 19
- Attended Learning Walk - CLE
- Met with Jami Miller
- Attended Working Session - EES

November 20
- Attended Central Office Thanksgiving Potluck
- Attended Recognition Ceremony - PME
- Attended Faculty Meeting - PME

November 26
- Toured Thornhill Learning Center
- Met with Jami Miller & Jack Lykins
- Met with FCEA
- Facilitated Parent Forum - Peaks Mill Elementary

November 27
- Attended Central Office Staff Meeting
- Met with Elkhorn Middle School Teachers
-  Met with Janie Forman
- Facilitated Parent Forum - Elkhorn Elementary

November 28
- Attended OVEC Meeting - Shelbyville

November 29
- Attended Administrative Staff Meeting
-Met with Melissa Rogers

November 30
- Met with Dave Steele, YMCA Director

IV.E.1. Superintendent's Correspondence
Rationale

Correspondence with Ms. Buecker is presented for your information.

Note from Laura Owens

IV.F. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

IV.G. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

IV.H. Attendance Report
V. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Motion Passed:  Approval of the Consent Agenda as presented less item K passed with a motion by Larry B. Perkins and a second by Tim Metzger.

V.A. Approve Payment of Bills
Rationale

Orders of the Treasurer

Date: 12/03/07

Warrant #: 120307

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 12/03/07

Warrant #: SFS120307

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Recommended Motion

Approval of payment of bills

V.B. Approve Leaves of Absence
Rationale

The following employees are requesting a Leave of Absence:
 
1.  Bobbie Fryman, Math Coach
Maternity Leave (up to 30 days paid) 1/30/08-3/31/08

2.  Leslie Mitchell, BMS
Maternity Leave (up to 30 days paid) 12/17/07-2/11/08

3.  Brian Devers, PME
Additional Paternity Leave (up to 30 days paid) 10/29/07-11/30/07

4.  Bennie Jett, Food Service
Additional Disability Leave through 12/30/07

5.  Tonda Combs, Collins Lane
Family Medical Leave 11/13/07-6/30/08

6.  Margery Rigsby, Elkhorn Middle
Family Medical Leave 9/12/07-11/23/07

Recommended Motion

Approval of the Leaves of Absence as requested

V.C. Declare Surplus Property
V.D. Approve Creation of Full Time Cook/Baker Position - FCHS
V.E. Approve Creation of Assistant Coaching Positions & Stipends - FCHS Girls' Basketball
V.F. Approve Summer Soccer Camp - FCHS
V.G. Approve Out-of-State Travel - Stephanie Wallace
V.H. Approve Out-of-State Travel - BMS 8th Grade
V.I. Approve Out-of-State Travel - Harrie Lynne Buecker
Rationale

Attending the AASA Conference in Tampa, Florida on Feb.  13 - 18, 2008.

V.J. Approve Contract with Mac's Excavating for Snow Removal
V.K. Approve Contracts with Rachel Morgan & Molly Miller for Sign Language Interpreting Services
Actions Taken

Motion Passed:  Aprove the Superintendent's recommendation on this item. Mr. Perkins did not particpate in the vote on this item. passed with a motion by Tim Metzger and a second by Mr. William Cofield.

V.L. Approve Out of State Travel - 16 Reading Recovery Teachers and 3 Primary Classroom Teachers and 1 Teacher Leader
Rationale

The National Reading Recovery Conference will be held in Columbus Ohio.  Registration for this conference as well as travel expenses will be paid through Title 1 and Read to Achieve grant funds.

Recommended Motion

Approve Out-of-State Travel- 19 Teachers and Teacher Leader.

V.M. Approve Fundraisers for Various School Clubs at WHHS
Rationale

Fundraisers are planned at WHHS in order to fund the following clubs:
JROTC, Athletic Department, DECA Club, and the French Honor Society.

Recommended Motion

Approve the WHHS fundraisers to support extra-curricular school clubs.

V.N. Approve Stipends for Spring Musical - FCHS
VI. Executive Session per KRS 61.810
Rationale

Pursuant to KRS 61.810, the Board will go into Executive Session for:

"Discussions of proposed or pending litigation..."

Recommended Motion

That the Board enter into Executive Session

Actions Taken

Motion Passed:  That the Board enter into Executive Session 8:07 p.m. passed with a motion by Stanley Salchli and a second by Mr. William Cofield.

VII. Exit Executive Session
Recommended Motion

That the Board come out of Executive Session

Actions Taken

Motion Passed:  That the Board come out of Executive Session 8:57 p.m. passed with a motion by Mr. William Cofield and a second by Stanley Salchli.

VIII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be Monday, December 17, 2007, at WHHS.

Recommended Motion

That the meeting be adjourned

Actions Taken

Motion Passed:  That the meeting be adjourned 8:58 p.m. passed with a motion by Mr. William Cofield and a second by Stanley Salchli.